HR Operations Specialist - Independence, United States - MAI Wealth Management, Inc.

Description

Job Description

Job Description


GENERAL JOB DESCRIPTION

The HR Operations Specialist plays a pivotal role on the HR team in shaping our HR landscape by leading the development, implementation, and execution of our overall HR Operations processes.

In this role, the individual is responsible for many administrative processes and tasks that keep HR running. These include maintaining our HRIS (ADP WorkforceNow), payroll management, data entry, and overall HRIS maintenance.

In this role, they are also responsible for implementing and maintaining core HR processes and approaches, while working to manage and improve HR Operations workflows that support the team and broader organization.

The HR Operations Specialist has an exciting opportunity to make a significant impact on our firm's future.


MAJOR DUTIES AND RESPONSIBILITIES
HR Operations, Processes, and Transactions

Responsible for executing all HR transactions and administration and supporting the HR team across all HR service categories including Oracle data maintenance, scorecards, reporting and more.

Partners with the CHRO to drive HR Systems and Operations Strategy through design, implementation, and administration of HRIS systems and core HR processes.

Supports Core HR, Time and Attendance, Payroll, Performance Management, Recruiting, Learning Management, and all other HR-related programs.
Manages streamlined HR Operations, including core HR processes, transactional efficiencies, and continuous process improvement.
Acts as the SME for HR systems, reporting, data integrity, and process efficiency.

Assists with accurate configuration of workflows, user interfaces, and all other aspects of ADP WorkforceNow to optimally support the breadth of HR business needs.

Aspects include Core HR Processes (Payroll, Benefits, Compensation, Self-Service, Compliance, Time, and Attendance) and Talent Management (Onboarding, Recruiting, Performance Management, Success Planning, Career Development, Learning).

Collaborates with the training team to develop user procedures, guidelines, and documentation. Trains internal HR resources on new

processes/functionality.
Assists with training initiatives on how to use ADP WorkforceNow (Self-Service, Talent Management, Learning Management).

Maintains awareness of current trends in HR systems with a focus on product and service development, delivery, and support, and applying key technologies.

Identifies process and workflow improvements and optimize the functionality of our HR systems and core operational processes.
Payroll Aspects
Provides payroll data inputs to the external payroll service partners to accurately calculate salaries, benefits, tax deductions, commissions, etc.
Investigates and resolves any discrepancies in payroll prior to payroll approval with ADP Comprehensive Services.

Point of contact for employees and managers for payroll-related inquiries and implements an efficient process to respond to frequent questions.

Ensures controls are properly performed within the payroll process.
Ensures accurate funding of employee 401k and HSA for each payroll.
Ensures payroll compliance with federal and state laws, regulations, internal policies and procedures.
HRIS Data Integrity and Reports
Ensures integrity of employee data for compliance and reporting
Creates and maintains custom reporting.
Updates and maintains employee databases.
Proactively conducts audit activities to ensure data integrity within the HRIS system.

EXPERIENCE/CREDENTIALS
Bachelor's degree; Human Resource Management, Business Administration, or relevant field.
5-7 years of HR Operations experience.
Minimum 3 years of payroll experience.
Must have experience with ADP WorkforceNow HRIS.
Proficient in Microsoft Office, especially PowerPoint, Outlook, and Word; advanced proficiency in Excel.
Familiarity with HR policies and procedures.


COMPETENCIES

Thrives in a fast-paced and dynamic team-based, collaborative environment; works well with a diverse number of people, such as executives, managers, candidates, employees, and vendors to resolve conflicts.

Strong organizational and interpersonal skills with a demonstrated commitment to teamwork and partnerships; works effectively as part of a team and as an individual contributor.

Excellent oral and written communication skills, with a demonstrated proficiency in processes and procedures.

Demonstrated problem solving, critical thinking, and analytical abilities, with a focus on analyzing and managing HR data and information and resolving complex problems.

Organized, detail-oriented, able to handle multiple tasks, meet deadlines, and work under pressure.

Maintains flexibility to appropriately prioritize and execute to meet client and firm needs as well as support peak volumes and aggressive deadlines.

Maintains absolute confidentiality of all employee information and safeguards client and firm data; maintains high ethical standards in all practices.

Professional and positive demeanor, superb work ethic, high level of personal ethics and integrity.

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