- Manage Operations of the Office of the Dean: Manage internal and external requests received by the office of the dean and use discretion to determine and prioritize which matters need the Dean's direct attention. Respond to or direct matters to others as appropriate. Ensure that the school is responsive to all queries, invitations, and requests for action. Manage leadership level searches, onboarding, and reappointments- associate deans, department chairs, and directors. Facilitate the review of university policies for Engineering feedback and the development and review of Engineering policies. Develop, manage, and report on the dean's office budget, order supplies and catering, prepare expense reports, approve personnel cost allocations, and account certifications.
- Project Management and
- Event Management: Oversee events and supervise the Engineering events manager.
- Communications: Develop an understanding of the dean's communication style and provide input on a communications strategy for the Dean developed by the Communications team. Draft correspondence, talking points, reports, and content for internal audiences and media. Send out announcements and updates on behalf of the Dean.
- Scheduling and Meetings: Manage calendars and travel arrangements, and plan, and schedule ad hoc and periodic dean's office meetings, leadership retreats and workshops. Ensure meetings are effective, with realistic objectives, and clear action items. This will involve querying and collaborating with stakeholders, preparing agendas, or briefing materials and monitoring progress and achievement of action items. Partner with the Engineering Advancement team to prepare for the dean's role in Board of Trustee meetings and teleconferences. Collaborate with School and UVA stakeholders including the Provost's and President's Office to ensure that commitments are met.
- Education: Bachelor's degree
- Experience: At least three years of relevant leadership and management experience. Relevant experience may be considered in lieu of a degree.
- Skills: Excellent written and verbal communication skills, and project management experience.
- Ability to manage multiple projects simultaneously while working in an environment in which there are requirements for immediate turn-around of information.
- Proficiency in Microsoft 365: especially Outlook, Word, Excel, PowerPoint, and Teams.
- Knowledge of UVA offices and administrative processes.
- Experience in higher education working with a department chair or dean or in a complex organization working with a high-level leader.
- Demonstrated proficiency in multiple technology platforms, such as events management software, DocuSign, Qualtrics, and Smartsheet.
-
University of Virginia Charlottesville, United StatesThe University of Virginia Office of Undergraduate Admission (OUA) is seeking an Associate Dean for Communications and Professional Development. Reporting to a Senior Associate Dean, the Associate Dean will develop and implement data-driven strategies designed to support the recr ...
-
Assistant Dean of Academic and Faculty Affairs
3 weeks ago
University of Virginia Charlottesville, United StatesAbout Us: The School of Data Science is a forward-thinking institution dedicated to advancing education and research in the dynamic field of data science. As a burgeoning school at the University of Virginia, we are committed to fostering an inclusive and innovative environment w ...
-
Associate Dean of Finance
3 weeks ago
University of Virginia Charlottesville, United StatesThe School of Architecture at the University of Virginia seeks its next Associate Dean of Finance. The Associate Dean will serve as a primary thought partner for the Dean and a key member of the Dean's Executive Team. The new leader will have primary responsibility for oversight ...
-
Student Academic Advising Dean
1 day ago
Commonwealth of Virginia Charlottesville, United StatesThe College of Arts & Sciences at the University of Virginia is seeking to fill 4 Student Academic Advising Dean positions as they embark upon a major investment into undergraduate advising. Academic Advising Deans are senior level academic advisors who provide specialized servic ...
-
Assistant Dean of Student Affairs
8 hours ago
Commonwealth of Virginia Charlottesville, United StatesWe invite applications for an exciting opportunity in the University of Virginia's Division of Student Affairs. The Division of Student Affairs is guided by a three-pronged mission: to help students build community, pursue wellness, and grow as citizen-leaders. We help students d ...
-
Commonwealth of Virginia Charlottesville, United StatesAdmissions Officers have a combination of planning and implementation responsibilities in delivering the admissions function for the University or a school within the University. They have responsibility for a particular department or function within an admissions office, such as ...
-
Commonwealth of Virginia Charlottesville, United StatesThe University of Virginia is seeking an Executive Assistant to support the Dean of the School of Medicine (SOM) onsite with efficient, effective, and accurate executive level support in a professional, friendly, and courteous manner. The incumbent in this position must possess a ...
-
Commonwealth of Virginia Charlottesville, United StatesUniversity of Virginia Housing & Residence Life (HRL) is seeking two (2) Assistant Deans for key roles within Residence Life to help meet current challenges, achieve our strategic initiatives, and bring the University's 2030 plan to fruition. Working within a newly expanded staff ...
-
Commonwealth of Virginia Charlottesville, United StatesThe University of Virginia Office of Undergraduate Admission (OUA) is seeking an Associate Dean for Application Evaluation. Reporting to a Senior Associate Dean, the Associate Dean will develop and implement data-driven strategies designed to support the recruitment and enrollmen ...
-
Commonwealth of Virginia Charlottesville, United StatesThe University of Virginia Office of Undergraduate Admission (OUA) is seeking an Associate Dean for Communications and Professional Development. Reporting to a Senior Associate Dean, the Associate Dean will develop and implement data-driven strategies designed to support the recr ...
-
Commonwealth of Virginia Charlottesville, United StatesThe University of Virginia School of Law seeks a Senior Assistant Dean for Career Development to lead its Career Development offices. · Known for its unique combination of academic excellence, professionalism and collegiality, the University of Virginia School of Law consistently ...
-
Commonwealth of Virginia Albemarle County, United StatesTitle: Administrative Assistant to the Dean of Workforce Services · Agency: Piedmont Virginia Community College · Location: Albemarle - 003 · FLSA: Nonexempt · Hiring Range: $43,000 - $47,000 · Full Time or Part Time: Full Time · Job Description: · Piedmont Virginia Commun ...
-
University of Virginia Charlottesville, United StatesWe seek an experienced and strategic-minded tenured professor to join our team as the Assistant Dean for Research. The Assistant Dean will also hold a tenured faculty position in the School of Data Science. Reporting to the Senior Associate Dean for Research, the Assistant Dean w ...
-
University of Virginia Charlottesville, United StatesThe University of Virginia School of Law seeks a Senior Assistant Dean for Career Development to lead its Career Development offices. · Known for its unique combination of academic excellence, professionalism and collegiality, the University of Virginia School of Law consistently ...
-
University of Virginia Charlottesville, United StatesThe College and Graduate School of Arts and Sciences is seeking a Manager, Research Development and Strategic Support to join the College's research administration team. The College and Graduate School of Arts and Sciences is the largest of UVA's ten schools and the research admi ...
-
Divisional Resource Team Director
1 week ago
University of Virginia Charlottesville, United StatesThe College and Graduate School of Arts & Sciences (A&S) seeks applicants for a **Divisional Resource Team Director** to lead a Divisional Resource Team (DRT) that will expand the administrative capacity of the departments in that division and support their success. The DRTs are ...
-
Events Manager
1 day ago
University of Virginia Charlottesville, United StatesThe incumbent will be a key member of the Marketing team within the Dean's office, providing event planning and management. · The Events Manager will be responsible for planning and executing events and meetings of all types and sizes for the Dean and the divisions, as well as la ...
-
Divisional Resource Team Finance Manager
1 week ago
University of Virginia Charlottesville, United StatesThe College and Graduate School of Arts & Sciences (A&S) seeks applicants for a Finance Manager to work closely with one of the A&S divisions as part of a Divisional Resource Team (DRT) that will expand the administrative capacity of the departments in that division and support t ...
-
Assistant Vice President for Corporate and
1 week ago
University of Virginia Charlottesville, United StatesThe University of Virginia (UVA), one of the nation's leading public institutions, seeks an experienced, mission-driven leader to be the next Assistant Vice President, Corporate and Foundation Relations. · The Assistant Vice President, Corporate and Foundation Relations will play ...
-
Assistant Director
1 week ago
University of Virginia Charlottesville, United StatesAcademic Program Advisors serve as the frontline contacts for students and faculty. They assist in the administrative coordination and content development of an academic program, including graduate or undergraduate degree programs, or summer or January term sessions. They collabo ...
Executive Assistant and Manager, Office of the Dean - Charlottesville, United States - University of Virginia
Description
THE OPPORTUNITY
The University of Virginia School of Engineering & Applied Science seeks an experienced and capable professional to serve as the Executive Assistant to Dean Jennifer West.
The Executive Assistant has a wide variety of administrative and managerial duties, emphasizing the dean's priorities and key initiatives and advancing the school's mission, vision, and core values.
The Executive Assistant serves as a member of the senior leadership team, collaborating closely with the Associate Deans, Department Chairs, the Chief Operating Officer, and the Executive Directors of Communications and Advancement.
This position also interacts with key audiences, including members of the President's and Provost's Office and the Board of the Engineering Foundation as well as faculty, staff, students, prospective students, alumni, and other members of the University community.
UVA ENGINEERING & APPLIED SCIENCE
As part of the top-ranked, comprehensive University of Virginia, UVA Engineering is one of the nation's oldest and most respected engineering schools.
Our mission is to make the world a better place by creating and disseminating knowledge and by preparing future engineering leaders.
Outstanding students and faculty from around the world choose UVA Engineering because of our growing and internationally recognized education and research programs.
THE ROLE
The Executive Assistant will plan, and facilitate effective meetings, manage timely responses to internal and external inquiries, invitations and requests for decisions, draft dean's communications, manage the operations of the office of the dean including leadership appointments, board preparations, policies, procedures, budget as well as manage the dean's calendar, prepare briefing materials, and make travel arrangements.
The Executive Assistant will be a proven, initiative-taking professional, and thoughtful administrator. They will work collaboratively and effectively with the senior leadership team.
The successful candidate must be able to work independently, manage projects, set priorities, and possess strong interpersonal and constituent relations skills.
They must be trustworthy and demonstrate strong integrity and sound judgment about how to represent the dean and the dean's office in a variety of settings ─ including the ability to exercise appropriate discretion when dealing with sensitive or confidential issues.
KEY RESPONSIBILITIES
Process Improvement:
Manage long-and short-term projects and annual calendar of deliverables. Find opportunities to streamline operations, develop standard operating procedures, and clarify roles, as necessary.
MINIMUM REQUIREMENTS
PREFERRED EXPERIENCE AND SKILLS
For questions about the position or the application process, please contact Daniel Strong, Senior Recruiter at
Please apply through the University job board, Careers at UVA , and search for R
Internal applicants must apply through their UVA Workday profile by searching 'Find Jobs' or through their 'Jobs Hub'.
Applicants must complete an application online with the following documents:
a resume and cover letter.
MINIMUM REQUIREMENTS
Education:
Bachelor's degree
Experience:
At least four years of relevant experience or Master's degree with at least one year of relevant experience. Relevant experience may be considered in lieu of a degree.
Licensure:
None
PHYSICAL DEMANDS
This is primarily a sedentary job involving extensive use of desktop computers. The job does occasionally require traveling some distance to attend meetings, and programs.
The University of Virginia, including the UVA Health System which represents the UVA Medical Center, Schools of Medicine and Nursing, UVA Physician's Group and the Claude Moore Health Sciences Library, are fundamentally committed to the diversity of our faculty and staff.
All qualified applicants will receive consideration for employment without regard to age, color, disability, gender identity or expression, marital status, national or ethnic origin, political affiliation, race, religion, sex (including pregnancy), sexual orientation, veteran status, and family medical or genetic information.