Legal Administrative Assistant - Birmingham, MI

Only for registered members Birmingham, MI, United States

2 days ago

$65,000 - $120,000 (USD) per year *

* This salary range is an estimation made by beBee

Clark Hill PLC seeks an experienced full-time Legal Administrative Assistant in its Birmingham Office. A minimum of 3-5 years of Legal Administrative experience and the ability to work in a team environment is required. Experience supporting corporate, real estate and/or estate p ...

Job description

Experience supporting corporate, real estate and/or estate planning attorneys is preferred.  This position reports to the Office Manager, as well as to assigned attorneys, and is responsible for, among other activities, (i) providing the requisite legal secretarial and administrative support/clerical needs of assigned attorneys; (ii) preparing letters, memos, and other documentation, as required; (iii) entering client information into the system to run conflict checks for new clients, as well as preparation of supporting documentation such as engagement letters; (iv) preparing and filing probate pleadings with the appropriate court system and docketing dates into a central docketing system, as needed; (v) making travel arrangements and preparing expense reimbursement documentation; (vi) answering the phones of assigned attorneys; and (vii) entering attorney time.

As a Legal Administrative Assistant, candidates must be able to (i) assist attorneys in drafting and finalizing transaction documents and closing binders; (ii) liaise with clients, lenders, title companies and other parties involved to ensure timely closings; (iii) maintain organized and accessible transactional files for future reference. While this position will assist attorneys in the Corporate, Real Estate or Estate Planning  areas, the successful candidate must be willing and able to help attorneys, legal assistants, and others in other areas of practice.

The successful candidate will have excellent computer skills utilizing all aspects of Office 365 and will have excellent attention to detail with superb proofreading skills.  Candidates must be able to prioritize and manage a high-volume and diverse workload and thus must be able to handle multiple tasks at one time with exceptional organizational skills.  A team player, the Legal Administrative Assistant must be able to absorb information quickly and adapt to change.  Sound judgment and business acumen when interacting with clients, potential clients, guests, coworkers, and others is a must.  Certified Legal Secretary designation is a plus.

Essential Job Functions:

Provide legal secretarial and administrative (clerical) support to assigned attorneys.
Prepare letters, memos, and other documentation as required.
File documents (electronically or otherwise) with the appropriate agencies.
Docket dates into a central docketing system.
Make travel arrangements.
Prepare expense reimbursement documentation.
Provide documentation, as required, to clients, opposing counsel, and others.
Enter conflict information into the system to run conflict checks for new clients and prepare supporting

documentation

Maintain an appropriate filing system for all attorney and client work.
Answer incoming phone calls for assigned attorneys and legal assistants unless otherwise directed.
Enter attorney time.
Perform other duties or tasks as assigned or requested (as needed) by the Office Manager, attorneys, or legal

assistants.

Minimum Requirements:

A minimum of 3-5 years of legal administrative assistant experience.
Excellent computer skills utilizing MS Word, Outlook, and related MS software.
Excellent attention to detail and proofreading skills.
Ability to handle multiple tasks at one time.
Excellent prioritization skills and the ability to manage a high-volume and diverse workload for multiple

people.

Excellent organizational skills.
Must be self-motivated.
Must be a self-starter.
Must be able to work as part of a team.
Ability to absorb information quickly and adapt to change.
Ability to exercise sound judgment and business acumen when interacting with clients, potential clients,

guests of the firm, co-workers, and others.

Excellent communication skills, both verbal and written.
High School diploma or GED equivalent required.
Designation as a Certified Legal Secretary is a plus.

The salary range at the time of posting is $55,000-$65,000 annually, based upon a full-time work schedule. Actual compensation will be influenced by various factors, including but not limited to employee qualifications, relevant experience, skill sets, training, internal equity, and market data.  This position is eligible for an annual discretionary bonus.  In addition, Clark Hill offers employees the ability to participate in health insurance with optional HSA/FSA, short-term disability, long-term disability, dental insurance, vision care, life insurance, 401K, paid time off, parking/public transportation allowance, an employee assistance program, and a hybrid work schedule after completing a probationary period. .

Clark Hill is an AmLaw 200 law firm with 29 offices across the United States, Ireland, and Mexico.  With 700+ attorneys, our value proposition is simple.  We offer our clients an exceptional team, dedicated to the delivery of outstanding service.  We recruit and develop talented individuals and empower them to contribute to our rich diversity of legal and industry experience.

We work in agile, collaborative teams, partnering with our clients to help them reach and exceed their business goals.

Clark Hill is committed to an aggressive growth strategy through the hiring of team members who fit our culture, embrace the goals of our strategic plan, and bring the skills and experience to our firm that are critical to serving the needs of our clients.  Successful Clark Hill employees have a track record of solid academic credentials, along with strong interpersonal and communication skills.  Clark Hill is a collaborative environment which provides for both a professional and personally rewarding career.

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