Transportation Coord - Aurora, United States - Wagner Equipment
Description
** Transportation Coord**
**Job Category****:** Operations **Requisition Number****:** TRANS002235 Showing 1 location **Job Details**
**Description**
Wagner Equipment Co., the Caterpillar dealer for Colorado, New Mexico and far west Texas, is seeking applications for a Transportation Coordinator in Aurora, CO.
A career with Wagner Equipment Co. offers growth opportunities and a comprehensive benefits package. to learn more.
The Transportation Coordinator position is responsible for effectively and efficiently utilizing the transportation resources provided by the enterprise in arranging equipment deliveries, pickups, and the store to store transfer of equipment and consumable products for both internal and external customers in a manner that reflects the companys vision of working as One Professional Team. This position is accountable for the completion of all administrative functions, paperwork, and electronic documentation relevant to the equipment transportation process including: utilization of dispatching software, transfer documents, external hauling quotes, vendor invoice management and verification, reporting, as well as daily supervision of driver staff.
**Essential Functions:**
*Reasonable accommodations may be made to enable individuals with disabilities to perform these essential functions.*
Supervises and coordinates driver activities throughout the work day in the completion of transportation process, and manages driver time on the clock
Uses electronic dispatching software to assign loads appropriately and dispatch drivers
Effectively communicates with drivers and branch personnel to keep all personnel adequately informed regarding transportation processes
Efficiently and effectively manages assigned transportation region by reviewing transportation needs versus truck utilization
Maintains the truck fleet file within dispatching software and rental software programs
Negotiates external hauling services with approved transportation vendors and associated support companies. Secures external hauling quotes as required and/or requested
Manages the purchasing process for external hauling services to include the preparation and issuance of purchase orders, processing of vendor invoices, receiving of purchase orders, etc.
Generates and produces hauling reports for the Transportation Manager as required
Reviews, prepares, generates, and maintains daily load invoicing of hauled loads: calculates and adjusts mileage charges as needed
Communicates with Dispatching Solutions to manage, minimize, and correct system hardware failures (i.e. truck computer communication) as well as invoicing issues and failures
Maintains and updates driver and fleet database within dispatching software and Wynne system
Effectively works with store personnel to arrange and schedule loads requiring special consideration
Manages and processes external vendor paperwork flow to ensure that vendor invoices are processed timely and accurately to expedite vendor accounts payable
Works with Shop Coordinators and service personnel to schedule transportation vehicle maintenance
Processes heavy email and telephone volume while providing internal and external customer service, and interacting with rental, sales, and service personnel daily
Communicates daily driver and load status to branch personnel
Instructs drivers on proper truck computer usage and load entry
Works with the Transportation Manager to prepare and conduct driver annual performance evaluations
Conducts presentations related to dispatching and transportation coordination to internal company departments as required
Familiarity of local, state, and USDOT rules and regulations (i.e. driver hours of service)
Knowledge of Federal Motor Carriers Safety Regulations
Knowledge of overweight and over size load restrictions and curfews
Knowledge of equipment weights and transportation fleet capacities
Knowledge of interstate transportation rules & regulations
Knowledge of correct cargo securement practices & procedures
Transportation and vehicle report generation
Provides scheduled after hours, on call transportation services to company personnel
Other duties as assigned by manager
**Competencies:**
Data Entry
Telephone Skills
Safety Knowledge
Reading/Writing Skills
Reasoning Skills
Organizational Skills
Communication Skills
Math Skills
Product Knowledge
US DOT Knowledge
Dispatching Solutions
Basic knowledge of Microsoft Excel and PowerPoint
Basic knowledge of DBS and Wynne
Intermediate knowledge of Microsoft Word and Access
**Supervisory Responsibilities:**
Direct reports may include: Drivers
Develops and directs driver work schedules
Assigns and dispatches loads to drivers daily
Supervises driver daily work functions as well as driver work hours to minimize unnecessary over time
Trains new hire drivers and other company personnel in the proper use of truck computers
**Work Environment:**
Noise: Moderate
Indoors
**Physical Demands:**
Talking
Use of Hands
Hearing
Sedentary work that primarily involves sitting/standing but may require occasionally lifting and/or moving up to 25 pounds
**Travel Requirements:**
Up to 25%
**Required Education and Experience:**
High School Diploma or GED
Rental equipment knowledge or work history preferred
3-5 years administrative/clerical experience
3-5 years customer service experience
3-5 years sales experience
3-5 years supervisory/management experience
1-3 years technical or mechanical experience
**Additional Eligibility Requirements:**
Must pass all required pre-employment screenings which may include but are not limited to background checks, drug/alcohol testing, fit for duty testing, and any other job-related tests/screenings
**Pay Range:** $ $25.11 per hour
Pay rate is dependent on education and experience.
**Employee Benefits:** Wagner Equipment Co. provides the following benefits to all full-time employees
Paid Time Off (PTO) Plan
Company Paid Holidays
Medical, dental, and vision insurance
Life and AD&D Insurance
401K Savings Plan
Tuition Reimbursement
Employee Assistance Program (EAP)
**Other Duties:**
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.
Requirements are representative of minimum levels of knowledge, skills and/or abilities. To perform this job successfully, the employee must possess the abilities or aptitudes to perform each duty proficiently.
Wagner Equipment Co. is an EEO/AA/Veterans/Disabled employer.
**Qualifications**
**Skills**
**Behaviors**
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**Motivations**
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**Education**
**Experience**
**Licenses & Certifications**
Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractors legal duty to furnish information. 41 CFR c)