Executive Assistant - Kalamazoo, MI
2 days ago
Job description
Position Details
Posting Summary
College
Office Of The President-DIV
Executive Area
Office Of The President
Department
Office Of The President
Posting Detail Information
Posting Number
S1496P
Job Type
Full Time, Regular
Pay Type
Exempt/Salaried
Pay Grade
F
Campus Location
WMU-Kalamazoo - Main Campus
Salary Range
Pay is commensurate with qualifications and experience, combined with an excellent benefits package.
General Summary
Independently plans, directs and performs advanced, diversified and confidential administrative activities for an executive. Works independently and sets priorities to manage critical and ongoing office functions, directs and oversees projects or initiatives in the division and exercises considerable discretion and judgment.
Major Duties
- Manages projects and activities. Serves as principle point of contact and advisor to the executive. Independently coordinates projects and initiatives in the division, and exercises discretion and judgment to handle issues that are referred to the executive.
- Represents the executive with regard to communication with internal and external constituents. Demonstrates exceptional interpersonal, verbal, and written communication skills, as well as the ability to communicate with tact and diplomacy with all constituents.
- Completes multiple, diverse assignments. Coordinates the collection of data and information; proactively produces and edits letters, memos, speeches, presentations and other miscellaneous documents.
- Manages office operations and departmental functions, including budget orders as well as coordinating and overseeing repair of all office equipment.
- Directs and administers the management and administration of executive's office functions and operations. This includes supervision of office staff and student employees, employment decisions, performance appraisals and disciplinary action.
- Provides assistance to the executive. Initiates, organizes and coordinates activities, meetings, schedules and travel.
- Develops office policies and procedures. Interprets policies and procedures for various constituents and responds independently to inquiries.
- Completes and coordinates human resource and payroll functions.
Minimum Qualifications
- Bachelor's degree in related field from an accredited institution, or equivalent combination of education and experience.
- Five years' relevant experience.
- Ability to provide executive-level administrative support including managing executive's schedule and travel arrangements, drafting correspondence, attending meetings, and independently preparing high level reports and documents.
- Advanced office software skills, including proficiency in maintaining departmental-level databases and using and querying enterprise resource planning systems.
- Able to develop content for webpages; capable of monitoring budgets, including grant and gift funding, and resolving problems.
- Experience providing guidance to students or other employees.
Desired Qualifications
- Bachelor's degree in related field from an accredited institution.
- Notary Public of Michigan or willingness to be appointed and serve.
Special Instructions to Applicants
- External applicants should use the WMU Application.
- Internal applicants should use the WMU-Internal Application.
Additional Position Information
- Western Michigan University offers generous benefits to its employees including health, dental, vision, life and disability insurance, retirement, and tuition discount for the employee and tuition remission for eligible dependents. To access information about the specific benefits available for this position,
- Staff Compensation System pay grades and rates are available at:
Physical requirements and working conditions
- Office or other indoor work with minimal physical demands such as occasionally lifting or moving materials less than 25 pounds.
- Work is generally performed in a well-lit, temperature-controlled indoor environment with occasional exposure to the outdoors or any number of elements.
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