Accounts Payable Associate II - Los Angeles, United States - L.A. Care Health Plan

Description

Salary Range: $47, Min.) - $57, Mid.) - $68, Max.)

Established in 1997, L.A. Care Health Plan is an independent public agency created by the state of California to provide health coverage to low-income Los Angeles County residents. We are the nation's largest publicly operated health plan. Serving more than 2 million members in five health plans, we make sure our members get the right care at the right place at the right time.

Mission: L.A. Care's mission is to provide access to quality health care for Los Angeles County's vulnerable and low-income communities and residents and to support the safety net required to achieve that purpose.

Job Summary

The Accounts Payable (AP) Associate II is responsible for ensuring the accuracy of the day-to-day processing of invoices and checks. Duties include sorting and organizing invoices and check requests in order to prepare for payment. The AP Associate II maintains vendor files and are in charge of reviewing invoices, processing expense reimbursement in the Concur system and payments for accuracy. Other responsibilities include reconciliation of vendor statements, account monitoring, bi-weekly check runs, month-end close, and review and approval of AP batches. This position also includes clerical duties, scanning and filing, posting transactions, data entry and the ability to communicate effectively in both written and verbal formats to all internal departments as well as outside vendors.

Duties

Batches all invoices, check requests, expense reimbursements and processes them in the accounting system. Batches invoices, check requests and expense reimbursements for the check runs. Ensures all invoices and check requests are processed and paid in a timely manner. (20%)

Checks the AP log daily for incoming invoices and check requests. Follows up with the departments if the invoices are not being received timely. Ensures all incoming approved and reviewed invoices and check requests are processed timely and accurately according to the AP Log. (10%)

Verifies invoices and check requests for proper documentation and coding. Monitors invoices sent out for approval or additional documentation. Ensures all check requests and invoices have all the proper documentation before they are processed according to company policies. (10%)

Matches invoices with the checks and sends the checks out for signatures. Mails signed checks with corresponding enclosures and remittance documents. Ensures all checks are signed and mailed in due time. (10%)

Responds to vendors and employee's inquiries regarding invoices and check requests. Conducts research on old unpaid invoices and vendor statements. Ensures the highest standards of service for all internal and external customer inquiries. (10%)

Ensures all paid invoices are scanned and filed in a timely manner and the AP Supervisor is fully supported. (10%)

Processes expense reimbursement through the Concur on-line travel tracking system and checks for adherence to company policy. Ensures all Expense Reimbursements are processed accurately and in a timely manner. (10%)

Ensures month end process is performed accurately and timely. All monthly reports are delivered timely. All special projects are performed timely and accurately. (10%)

Performs other duties as assigned. (10%)

Duties Continued

Education RequiredHigh School Diploma/or High School Equivalency Certificate

Education Preferred

Experience

Required:

Minimum of 0-6 months of experience in a fast paced office setting with familiarity and proficiency in a computerized environment, particularly working with databases and producing reports.

Skills

Required:

Excellent organizational skills.

Demonstrated ability to work effectively in a team environment.

Excellent verbal and written communication skills.

Proficient skills and knowledge in computer and Microsoft Office.

Preferred:

Accounts payable or other accounting experience in a health plan environment.

Solomon knowledge is a plus.

Licenses/Certifications Required

Licenses/Certifications Preferred

Required Training

Physical RequirementsLight

Additional Information

Salary Range Disclaimer: The expected pay range is based on many factors such as geography, experience, education, and the market. The range is subject to change.

L.A. Care offers a wide range of benefits including