Program Coordinator - Chicago, United States - Workday

Description

Department

BSD ALL Research
About the Department

The Alliance for Clinical Trials in Oncology is a member of the NCI National Clinical Trials Network (NCTN).

The main goal of the NCTN is to conduct definitive, randomized, late phase clinical treatment trials and advanced imaging trials across a broad range of diseases and diverse patient populations.

The Alliance member network comprises nearly 10,000 cancer specialists at over 1,000 hospitals, medical centers, and community clinics across the United States and Canada.

The Program Coordinator will provide day to day administrative and project support to the CPOP unit.
Job Summary

Provide operational and administrative support to senior management and other protocol staff, helping to support day to day coordination for the Chicago Protocol Operations Program (CPOP).

Responsibilities

Provides general administrative assistance on the daily operations of CPOP, including managing calendars of senior management, including the Principal Investigator (PI).

Prepares, collects, and distributes presentations, notices, agendas, meeting minutes and other documentation/communication.

Has moderate/high level of interactions with Alliance staff, managers Executive Officers.

Manages all communication and coordination for the Study Concepts Review Committee (SCRC). Includes responsibility for the @allianceconcepts inbox.

Triages and handles requests from external collaborator, and internal Alliance personnel.

Schedule and coordinate in person and virtual meetings for Protocol staff and/or committee chairs as requested.

Assist with planning and preparing presentations, event outreach and postevent write ups/minutes.

Maintain several program trackers, including Study Chair and Cochair tracker.

Assists with the assembly of teams and the development of detailed work plans, schedules, resource plans and status reports.

Shared responsibility for daily RSS rostering

Lead, organize, coordinate, and follow up on special projects as assigned.

Develops and maintains various distribution lists, databases, process flows and/or spreadsheets.

Collect and distribute reports, information, and other materials.

Uses moderate/solid understanding and experience to administer the delivery of services to program participants and/or beneficiaries.

Sets and communicates program priorities and performance standards and assesses operations using these criteria. Plans and conducts quality assurance reviews ad recommends changes as appropriate.

Performs other related work as needed.

Minimum Qualifications


Education:
Minimum requirements include a college or university degree in related field.
Work

Experience:
Minimum requirements include knowledge and skills developed through 25 years of work experience in a related job discipline.
Certifications:Preferred Qualifications


Experience:
Relevant work experience (healthcare, clinical research or oncology experience).

Preferred Competencies
Excellent interpersonal skills.

Strong Analytical and Organizational skills/Project Management.

Proven ability to think critically, analyze existing processes, and suggest process improvements.

Excellent oral and written communication skills.

Attention to detail.

High degree of professionalism.

High level of efficiency.

Ability to handle multiple tasks simultaneously and under tight deadlines.

Proficient in Microsoft Word, Excel, Power Point.

Applicantion Documents
Resume (required)

Cover Letter (preferred)

When applying, the document(s)


MUST
be uploaded via the

My Experience

page, in the section titled

Application Documents

of the application.

Job Family

Administration & Management
Role Impact

Individual Contributor
FLSA Status

Exempt
Pay Frequency

Monthly
Scheduled

Weekly Hours

40
Benefits Eligible

Yes
Drug Test Required

No
Health Screen Required

No
Motor Vehicle Record Inquiry Required

No
Posting Statement

The University of Chicago is an

Affirmative Action/Equal Opportunity/Disabled/Veterans

and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender, gender identity, national or ethnic origin, age, status as an individual with a disability, military or veteran status, genetic information, or other protected classes under the law.

For additional information please see the

University's Notice of Nondiscrimination.

Staff Job seekers in need of a reasonable accommodation to complete the application process should call

or submit a request via

Applicant Inquiry Form.

We seek a diverse pool of applicants who wish to join an academic community that places the highest value on rigorous inquiry and encourages a diversity of perspectives, experiences, groups of individuals, and ideas to inform and stimulate intellectual challenge, engagement, and exchange.

All offers of employment are contingent upon a background check that includes a review of conviction history.

A conviction does not automatically preclude University employment.

Rather, the University considers conviction information on a casebycase basis and assesses the nature of the offense, the circumstances surrounding it, the proximity in time of the conviction, and its relevance to the position.

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