Administrative Assistant I in the Oral Pathology Dept. Position Control Number AA1-22-720-01 - Baltimore, MD
2 days ago
Job description
SUMMARY:
U.M.
FDSP Associates is a non-profit affiliate of the University of Maryland School
of Dentistry. U.M. FDSP Associates is the organization that provides
patient care focused staffing for the clinic operations so
that faculty and students may provide patient care to the general
public.
We offer a
comprehensive benefits package to support work-life balance and employee well-being.
Our benefits include:
Generous paid vacation, sick leave, and personal days, plus 17 paid
Federal holidays. Enjoy Thanksgiving Day and the Friday after Thanksgiving
off, as well as a full winter break from Christmas Day through New Year's
Day.
Medical, dental, and vision insurance, along with short-term and long-term
disability, and life insurance options.
with a competitive employer match of up to 6%.
operations hours are Monday through Friday.
We prioritize
flexibility, health, and financial security, creating an environment where
employees can thrive both professionally and personally.
Consultants, a division of Department
of Oncology and Diagnostic Sciences, is accepting
applications for the Administrative Assistant I position. The administrative assistant's
duties and responsibilities include providing administrative support to ensure
efficient operation of the office. This position will provide support through a
variety of tasks related to organization and communication. This position is
responsible for confidential and time sensitive material.
Candidate must
have the ability to effectively communicate via phone and email ensuring that
all assigned duties are completed accurately and delivered with high quality
and in a timely manner. Will report to the Executive Director – Clinical
Administration.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
- Receives
and screens telephone calls and emails. Independently oversees procedural
and substantive matters and inquiries which do not require technical
knowledge or refers callers to others as appropriate. - Collecting mail
- Log
in Biopsy specimen information in Axium. - Patient
Registrations (Axium) - Prepare
and proofreads specimen worksheet from materials created by others. Proofreads
for grammatical, typographical, and basic content errors. - Develops,
implements, and maintains slide, paper, and electronic filing system which
meets department needs and satisfies requirements for retention and
information security. - Assembles
biopsy kits.
8.
Processing/tracking external consult requests
- Operates
office equipment such as personal computer, photocopier, scanner, and
dictation equipment. - Other
duties as assigned.
Note: The intent of this list of primary duties is to
provide a representative summary of the major duties and responsibilities of
this job. Incumbents perform other related duties assigned. Specific duties and
responsibilities may vary based upon departmental needs.
EDUCATION and/or EXPERIENCE:
- High
School Diploma or GED, some college is preferred - Proficient
in MS Office Suite products - Customer
service skills – dealing with phone conversations with patients, faculty,
staff, students - Independent
thought and problem-solving skills - Able
to be trained for AxiUM use
Required Knowledge / Skills / Abilities:
General knowledge of and skill in the practical application
of accepted office practices and procedures. Must be able to operate computer
and other office machines, such as fax, scan, answering telephones. Skill in
various computer software packages, such as database, programs, internet,
email, and calendaring software. Ability to proofread and edit written
documents. Skill in filing documents according to alphabetic and numeric
sequences. Ability to plan, organize, prioritize, and execute multiple and
continuing assignments with general instructions.
ADDITIONAL CONDITIONS OF EMPLOYMENT:
This job description is designed to give an outline of
what job duties are expected of this position. As an outline it does not fully
describe or limit the extent of the position's duties. UM FDSP Associates and
its supervisors may amend the job description as it deems necessary, without
advance notice. The job description is not intended to create an employment
contract and should not be construed as such.
View all jobs at this company
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