Budget Director, Budget Branch, - Houston, United States - Hawaii State Department of Education

Description

SPECIAL INTERNAL /


EXTERNAL

TYPE OF APPOINTMENT ISSUED:
This position is excluded from the Educational Officers' Bargaining Unit and will be filled as a clear line appointment.

A WRITTEN EXAMINATION/ASSIGNMENT MAY BE ADMINISTERED TO HELP DETERMINE POSSESSION OF THE KNOWLEDGE AND ABILITIES PORTIONS OF THE MINIMUM QUALIFICATION REQUIREMENTS.

Under the general supervision of the Assistant Superintendent of the Office of Fiscal Services, the Budget Director:
Administers a broad budget preparation, execution, analysis and reporting program encompassing budget and fiscal management functions.
a. Oversees the development of the annual budget and expenditure plan, ensuring review of existing budget and budget requests and supervises development of budget instructions in concert with the strategic plan;
b. Ensures compliance with budgetary control policies and procedures governing position control and evaluates budget management of the Department;
c. Recommends budget strategies, program funding, funds transfers, and restrictions;
d. Analyses the Governor's allocation to DOE, distribution formulas, and criteria for distribution for equity and conformance to legislative intent;
e. Conducts special studies and cost analyses, makes recommendations, prepares, and submits reports to the Assistant Superintendent and CFO.
f. Plans, coordinates, and reviews, through intermediate supervisors, the work of the Budget Branch personnel. Oversees work activities through staff meetings, reports, and consultants providing services. Develops and administers the operating budget and expenditure plan of the Budget Branch.
Directs and supervises budget research, analysis, special studies and evaluation for the DOE.
a. Supervises long and short-range budget plans, and continuous review of budget resource standards to determine financial implications;
b. Supervises the development of the overall budgetary and financial planning strategy;
c.

Directs analytical special studies of the budget, human resource requirements, and other administrative matters that culminate in the formulation of recommendations, policies, and procedures.

d. Develops appropriate measurable objectives for DOE and staff that are aligned with the DOE's goals. Recommends development or revision of procedures in the Budget System.
e.

Serves as standard procedures coordinator for the Budget Branch, ensuring that on-line standard procedures are revise and/or developed as required.

Serves as the Data Steward for the Budget Branch.
Advises and assists the Assistant Superintendent and CFO on financial matters and budget development and execution.
a. Accompanies or represents the Assistant Superintendent and CFO in meetings with the Superintendent of Education, Board of Education (BOE), Legislature, Departments, and other internal/external agencies to provide information and explanation on financial matters and budget development and execution;
b. Directs and provides communication in memos, testimonies, correspondence, reports, and other requests for information from the Assistant Superintendent and CFO, Superintendent, BOE, Governor, Legislature, Departments, and other internal/external agencies;
c. Serves as resource staff during the BOE, Superintendent, executive and legislative review of budget proposal, policies, and procedures;
d. Makes presentations to BOE, Legislature, Departments, and other internal/external agencies as required;
e.

Performs liaison work during the external review of the DOE's budget by the Governor and Legislature by analyzing the adjustments made by them, and working with the staffs of the Department of Budget and Finance (B&F) and the legislative committees in defending DOE's budgets by submitting additional justifications as requested.

Advises the Superintendent, Deputy Superintendent, Assistant Superintendents, Complex Area Superintendents, and school level personnel on budget policies and technical matters.

a. Provides leadership, technical advice, and assistance in the development of budgetary guidelines, budget policy review and development, and interprets and applies budget practices to secure compliance with laws, rules, policies, and procedures;
b.

Meets with staff members of other Hawaii State agencies, such as the Department of Accounting and General Services (DAGS) and B&F, to correct budget and operational problems.

Participates in the preparation, review, and analysis of monthly, quarterly, and annual financial reports for general, special, trust, revolving, and federal funds.

Oversees the creation of new user reports to improve information review and analysis.
Serves on any special or ad hoc committees involving budget reporting and analysis.

Serves as back up presenter, along with other Office of Fiscal Services' directors, for BOE Finance and Infrastructure Committee Meeting or other BOE meetings as directed by CFO.

Works closely with the Accounting Director and the Administrative Services Branch (ASB) to ensure that accounting codes, budget tracking and monitoring, and system requirements are addressed.

Maintains positive working relationship with all directors in the Office of Fiscal Services and ensure deadlines are met in supporting other directors' requirements.

Oversees budget systems and seeks to streamline budget processes.
Works with Office of Information Technology Services (OITS) to create and edit reports and automate budget preparation and execution.

Reviews, updates, and develops new policies and procedures for budget processes and ensures all personnel throughout the DOE are trained appropriately for budget preparation and execution and fiscal compliance.

Ensures policies and procedures are aligned with the DOE's goals and objectives.
Performs other related duties as assigned.

Education:

Graduation from an accredited college or university with a bachelor's degree in business administration which included course work in accounting, decision sciences and management.

Experience:
Nine (9) years of responsible professional work experience in

budgeting, accounting or auditing of which five (5) years shall have been in an education program, agency or system including two (2) years of supervision nof professional staff in budgeting or related functions.

Combined Education and

Experience:
An equivalent combination of education and experience may be acceptable, as determined by the Department.

Substitutions can be considered for the requirement of experience in an education program, agency or system.


Knowledge:

Government accounting, including budgetary control and fund accounting systems and principles; business statistics; computer-based information systems; management and organizational behavior; principles and practices of supervision and management; laws, rules, regulations and administrative procedures pertinent to the public school system's operating budget.

Ability to:

Plan, direct, coordinate and evaluate central staff services in budget preparation, justification and execution; deal effectively with state, federal and departmental officials to accomplish program goals; provide department-wide consultation and advice regarding budgeting; communicate effectively with others both orally and in writing; operate various business machines.

Desirable

Ability to:
Able to perform tasks using spreadsheet programs (i.e., Microsoft Excel).


SALARY RANGE:
EOSR-10, $121,649 to $172,209.

Department of Education certificated employees will be placed on the salary range in accordance with Department regulations.

All others will be placed on the first step of $121,649.


NOTE:
Department of Education employees will be placed on the salary range in accordance with Department regulations.

All new external applicants will be placed on the initial step of the salary range.

However, placement above the initial step of the salary range will be based on special characteristics and critical needs of the position, an applicant's exceptional qualifications, the availability of funds, and other relevant factors.

Such appointments require prior approval.


WORK YEAR AND BENEFITS:
This appointment will be on a 12-month basis with vacation and sick leave provided according to applicable regulations.


POSTING CYCLE:
Vacant or unfilled positions may be internally and/or externally advertised on the 1st and/or 16th of any calendar month.


HOW TO APPLY:
All materials submitted become the property of the Hawaii Department of Education and will not be returned to applicant.

Visit the Hawaii Department of Education career page, listed below.

Click on the title of the position you are interested in and click on the green APPLY button in the top righthand corner.

Provide all relevant information for consideration including but not limited to your education, work experience, and certificates. It is optional to include a "Personal Statement" of what you can contribute to this specific position.

Official transcripts (if not on file) must be submitted at the time of an official offer of employment.

Transcripts may be sent by U.S. mail to the Office of Talent Management/EO Recruitment, P.O. Box 2360, Honolulu, HI 96804.
After you submit your online application, you will receive a system generated email acknowledging receipt of your application.


EDUCATIONAL OFFICER CONTRACTUAL AGREEMENT:

Article 11, Appointments, paragraphs A2b and A2c- "All vacancies for State and District level educational officer positions shall be advertised for twenty (20) days prior to selection.

Priority for appointments shall be given to qualified and tenured educational officers in that class who wish to move to that position through lateral transfer or a voluntary demotion and second to all other qualified educational officers with tenure.

"


APPROVED:
Sean Bacon
Assistant Superintendent
Office of Talent Management

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