- Upload final files to Digital Asset Management (DAM) system for global distribution and archiving.
- Fulfill and respond to asset requests submitted to department on a daily basis.
- Gather information from requestors on what assets are being used for, timing, and preferred file format and method of delivery
- Thorough understanding of all file/asset delivery methods and which method is most appropriate based on request/requestor
Sr. Associate Project Manager - Buffalo, United States - Mattel
Description
POSITION TITLE: Sr. Associate Project Manager
DEPARTMENT: Integrated Marketing Communications - Marketing Ops
REPORTS TO: TBD
LOCATION: East Aurora, NY, U.S.A.
NOTE: This is a hybrid position that will require on-set presence 2+ times per week in our East Aurora campus per the individual needs of each project. We are specifically requiring someone who lives in the Buffalo/Niagara area and/or 716 area code. Please do not apply if you are not located in that area. Please note this is a contract position with full-time hours.
THE OPPORTUNITY:
The Integrated Marketing Communications (IMC) - Marketing Operations Division is looking for a Senior Associate Project Manager with a passion and focus on operational structure, procedures and team collaboration. This position will produce and support design projects, interfacing with cross-functional teams to ensure on-time/on-budget delivery on all projects. Ideal candidate should have a project management or producer-type experience at an in-house creative team or creative agency model.
CORE COMPENTENCIES:
Timeline & resource management?
Campaign and asset tracking ?
Operational KPI tracking and reporting (project duration, throughput, burn-rate, asset utilization) via Adobe Workfront?or similar management tool (Monday, Jira, smartsheet).
Scheduling / workflow organization ?
CORE RESPONSIBILITIES:
Independently lead day-to-day project management from inception to completion for small-to-mid-level projects (such as, but not limited to): guides, brand identity, 360 campaigns, retail/eComm assets, live events, trade shows, demand creation videos (DCVs), sizzle videos and pitch materials.
Manage intake and project setup of all briefs in Adobe Workfront? or similar management tool.
o Maintain project status dashboards and reports with real-time communication to the team as well as contributing to status meetings or daily stand-ups for assigned projects.
Coordinate with Creative Team to ensure deliverables are all met from brief
o Interface and maintain relationships with key cross-functional partners as well as outside design/production resources to complete all project deliverables.
Develop and maintain timelines for all projects, in support of Account Management ?to deliver on-time
o Communicate with entire project team to develop project plan and schedule in order to ensure on time delivery within a fluctuating workload and ever-changing business environment
Tracks resource allocation for all projects and inform resourcing plans & scope?
Partner with Account Management, Production and Operations Center of Excellence (COE) to open and track budget line-items and tasks at project initiation?
o Maintain budgets based on available funds, obtain estimates with internal and external sources using various finance/accounting software to track project expenditures, open purchase orders, identify if scope or budget changes are needed, assist with monthly billing processes, and reconcile jobs upon completion.
Lead all submissions of creative development work through Legal/Standards & Practices in support of Account Management?
Monitor and document global approvals in Workfront or similar management tool, in support of Account Management?
o Liaison with client groups, internal creatives and external vendors to facilitate timely and successful completion of creative
Partner with Channel/Asset Management teams on trafficking of final assets
Document and tracks asset utilization, globally
Assist with prioritization and drive focus for the IMC team.
o Flexibility and agility to shift priorities quickly to meet the needs of the business
Assist in identifying project workflow improvements and drive efficiencies.
WHAT WERE LOOKING FOR:
5+ years of relevant experience in creative/marketing/communications; and/or B.A./B.S. Marketing, Business, Communications or related field (or equivalent). PMP certification a plus, but not required.
Demonstrated Project Management experience working on creative and production projects at in-house and/or agency environment.
Experience with a variety of media including print production, broadcast, e-comm, social media, consumer good and/or retail.
Excellent computer skills: Excel, Word, PowerPoint, Adobe Acrobat/Signature are required; familiarity with Adobe Creative Cloud programs (InDesign, Illustrator, Photoshop) and Sketch a plus.
Experience with cloud-based work management software (Adobe Workfront, Asana, Trello, Monday, Wrike, smartsheet etc.).
Project management knowledge and theory (Agile, Kanban, SCRUM).
Familiarity with Digital Asset Management (DAM) software and metadata, file taxonomy, nomenclature.
WHAT YOULL BRING TO THE TEAM:
Excellent organizational and time management skills
Ability to juggle and prioritize multiple tasks and projects
Problem solver and ability to act with urgency
Ability to navigate within a complex corporate structure (lots of stakeholders within a meeting-heavy culture)
Collaborative team leader and player
Initiative and sound critical judgment in extremely fast-paced environment
Excellent written and oral communication skills (written and verbal); must have strong executive presence to effectively liaison with Senior/Executive management
Strong attention to detail and follow-through
Positive attitude and willingness to learn
Proactive, self-starter with the ability to work independently or as part of a team
Strict attention to detail with strong follow-up skills