project coordinator - Ankeny, United States - Baker Group

Description

Job Description

Department: Project Coordination

FLSA Designation: Non-Exempt

PURPOSE

The Project Coordinator works in alignment with the Project Manager as an administrative resource performing project related work as required to ensure the project remains organized, on schedule and within established budgets.

ESSENTIAL FUNCTIONS AND RESPONSIBILITIES

The following duties are typical for this job. These are not to be constructed as exclusive or all inclusive. Other duties may be required and assigned.

• Provide administrative support to Business Units Leaders and Project Managers, including, but not limited to creating and maintaining spreadsheets, preparing proposals/RFPs and other related correspondence, managing calendars and document
• Maintain plans and keep drawings current by posting RFI, ASI, PR, ITC
• Schedule and coordinate weekly job meetings including tracking attendance, updating schedules and agenda and recording minutes
• Prefill start up manuals
• Create O&M manuals electronically, request information from vendors and ensure information is received and logged accurately
• Schedule owner training and reviews upon job completion
• Ensure valid permits are maintained on jobs
• Cross train with Project Coordinators in other Business Units

Senior Project Coordinator- meets all requirements of Project Coordinator above and:

• Assist with training new employees
• Mentor newer team members
• Assist with special projects

MINIMUM EDUCATION & EXPERIENCE REQUIRED TO PERFORM ESSENTIAL FUNCTIONS

• Minimum of two (2) years of experience in a Project Coordinator or Administrative Support role
• Solid knowledge of Microsoft Office Suite and Bluebeam (PDF reader)

MENTAL AND PHYSICAL COMPETENCIES REQUIRED TO PERFORM ESSENTIAL FUNCTIONS

• Excellent verbal and written communication skills
• Strong organizational skills and attention to detail

EQUIPMENT/TOOLS

• Laptop computer