Manager - Payroll - South Bend, Indiana, , United States
2 days ago
Job description
GENERAL SUMMARY
The Payroll Manager oversees accurate and timely payroll processing while ensuring compliance with federal, state, and local regulations. This role partners closely with Human Resources and Finance to support employees and maintain payroll integrity.
PRINCIPLE DUTIES AND RESPONSIBILITIES
- Manage end-to-end payroll processing for hourly and salaried employees
- Ensure compliance with wage and hour laws, payroll tax requirements, and company policies
- Oversee payroll tax filings, reconciliations, and audits
- Lead and develop payroll staff
- Resolve payroll discrepancies and respond to employee inquiries
- Support payroll system maintenance and process improvements
- Resolve payroll issues related to taxes, withholdings, deductions (including 401(k)), and employee pay inquiries
- Partner with Tax, HR, and IT to ensure payroll compliance, system accuracy, and proper tax registration for all work locations, including remote employees
- Manage year-end payroll processes, including gross-up calculations, W-2 reconciliation, and required earnings and deduction reporting
- Prepare payroll documentation and reports for internal, external, and government audits while maintaining strict confidentiality
- Process payroll activity, job costing, and WBS adjustments
KNOWLEDGE AND SKILLS
- Bachelor's degree or equivalent experience is preferred
- 5+ years of payroll experience
- Strong knowledge of payroll laws and multi-state requirements
- Experience with payroll and timekeeping systems, UKG, UltiPro or Kronos preferred
- Three or more years of supervisory experience with proven leadership with a high level of confidentiality
- Highly organized with strong attention to accuracy and detail
- Proficient in Microsoft Office with strong problem-solving abilities
- Demonstrates initiative and the ability to work independently and multitask
- Effective written and verbal communicator with strong customer service skills
PHYSICAL EFFORT
- Sight: must be able to regularly read computer screen, reports, and various documents with detail and clarity to accomplish work tasks in a safe and efficient manner, including regular use of adequate close vision, distance vision, color vision, peripheral vision, and ability to adjust focus
- Hearing: must be able to regularly hear well enough to communicate
WORKING CONDITIONS
- Physical Location: This position operates between an office and manufacturing plant environment and is often assigned to a specific shift or hours. The Employee must be able to perform job functions in an environment with varying difficult work conditions such as extreme cold, heat, inclement weather, at heights, and/or while exposed to constant/intermittent loud noises
- Teamwork: This position will work with others to ensure efficiency in the workplace
- Listening Skills: This position will need to understand how to use machinery properly and safely to prevent accidents and ensure all tasks are completed accurately
- Ability to follow instructions: Managers assign tasks and responsibilities, which vary; this position should be able to follow instructions competently
- Methodical approach: Production lines follow a set process, so this position needs a methodical approach to ensure all tasks are completed in the correct order for a smooth-running production line
- Concentration: This position may perform the same or similar tasks repeatedly, so a strong level of concentration when carrying out these tasks is important for quality control purposes. This role is often fast paced, so being able to maintain focus at all times is important
TRAVEL REQUIREMENTS
Up to 25% travel may be required
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