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    Executive Assistant - Alpharetta, United States - Equifax

    Equifax
    Equifax Alpharetta, United States

    3 weeks ago

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    Description
    The Executive Assistant is responsible for providing senior leadership with administrative support. This position will support our USIS organization.

    This challenging role requires someone who is confident, intellectually curious, and service driven, with exceptional organizational skills, and the poise and professionalism to engage with the Chairman and CEO, Board of Directors, senior staff, and outside clients and suppliers.

    You will work on a variety of complex and varied duties, analyzing situations, and using your strong initiative to prevent and resolve problems.

    What you'll do


    • Maintain an up-to-date calendar and coordinate complex schedules, events, and activities that can change frequently, to ensure the most efficient and effective use of executive's time - update agendas and materials as needed
    • Arrange complex and detailed travel plans, itineraries, and agendas; compile documents for travel-related meetings
    • Serve as host to visitors, serving as the public face of the executives in all instances
    • Provide senior level administrative support to senior leader(s) of a business unit or COE; may provide support to multiple senior level leaders simultaneously
    • Ensure senior executives are informed of meetings and activities that affect the other, so that all departments work seamlessly together; Optimize time management by giving consideration to organization wide due dates or deliverables that may compete with internal schedules and ensure relevant parties are aware of issues that need immediate attention
    • Perform general administrative duties such as making copies, filing, and maintaining logs and manuals for executives. Establish highly confidential files and records
    • Active team member and participant in leadership team meetings and decisions, guiding team on risks and issues.
    • Serve as host to visitors, serving as the public face of the executives in all instances
    • Work with sensitive information with absolute discretion and manage a high volume of details with efficiency and accuracy.
    • Coordinate industry event registrations, attendance, and logistics.
    • Compose and prepare correspondence, documents, presentation materials, and reports.
    • In advance of all meetings, ensure that the executive has appropriate background information. Anticipate information needed and brief executives 24 hours before meetings. If attending meetings, take concise notes and follow-up on action items. Prepare materials for distribution to all meeting participants.
    • Prepare and review travel expense forms and corporate credit card receipts for executives; ensure reimbursement is received. Research un-reconciled charges as needed.
    • Provide support to executives in community outreach and external relations. Manage the participation and active membership with various external committees and organizations.
    • Complete requested business errands such as obtaining catering, ordering office supplies, circulating mail, handling overnight deliveries, processing expense reports.
    • May be required to contribute to projects and activities not stated above to assist in the accomplishment of business objectives and professional development.
    What experience you need


    • Bachelors or advanced degree
    • 7+ years of administrative experience in a fintech and/or data & analytics environment
    What could set you apart


    • Financial Services experience
    • Strong ability to manage multiple priorities and take independent initiative for action within areas of responsibility
    • Strong organizational skills, ability to follow processes and attention to detail
    • Experience working in a fast paced, quick turnaround environment
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