Director, Business Operations-Office of the Executive Vice Chancellor Operations - System Office, United States - Lone Star College

Description

Commitment to Mission

This job carries with it the obligation to uphold the Mission of Lone Star College (LSC) in carrying out the duties of the position. A commitment to positive interpersonal behaviors, professional communication, integrity, leadership, stewardship, respect and accountability to LSC students and employees is essential.

Cultural Beliefs

One LSC

Student Focused

Own It

Advance Equity

Cultivate Community

Choose Learning

The Chronicle of Higher Education's "Great Colleges to Work For " is designed to recognize colleges that have been successful in creating great workplaces and to further research and understanding of the factors, dynamics and influences that have the most impact on organizational culture at higher education institutions.

Lone Star College has been recognized in multiple categories.

Campus Marketing Statement

Lone Star College-System Office

Lone Star College offers high-quality, low-cost academic transfer and career training education to 80,000+ students each semester. LSC has been named a 2023 Great Colleges to Work For institution by the Chronicle of Higher Education.

LSC consists of eight colleges, seven centers, eight Workforce Centers of Excellence and Lone Star Corporate College.

Lone Star College-System Office employees are based at one of two System Office locations; The Woodlands and University Park. Both are the site for multiple administrative departments and system-wide training programs.

Location address is 5000 Research Forest Drive, The Woodlands, TX

Job Description

PURPOSE AND SCOPE:

The Director, Executive Vice Chancellor Operations (EVCO) Business Operations directs staff and resources to provide business operations support to all divisions reporting to the Office of the Executive Vice Chancellor, including but not limited to Client Relations & Communications, Analytics and Institutional Reporting, Contact Center, Campus Services and Security. The position is responsible for directing all activities related to Business Operations, including interfacing with a variety of LSC departments. Manages and coordinates long-term planning and day-to-day budget management, as well as oversees Board Agenda Items (BAI's) and ensures compliance with internal and external rules and regulations. Creates multi-million-dollar budgets including various funding sources.

ESSENTIAL JOB FUNCTIONS:

Responsible for executive leadership (EVC-O, CIO, SAVC, etc.) budget setup, accounts for all budgeted full-time and part-time positions including analyzing and balancing the fiscal allocation to individual divisions/department's final budget. Provides leadership for the annual budget development process and training for AVCs, Executive Directors (ED), directors and managers

Provides leadership and guidance to all divisions/departments within the organizational tree regarding financial services, including budget planning advice, business operations best practices and day-to-day financial strategy. Responsible for area transitions, including migrating budgets, positions, reorganizational changes and related business operations

Responsible for Human Resources-related business operations; including PMR's, stipends, ePars, job posting approvals, salary recommendations for new hires, direct hiring packets, re organizational changes and transitions with the departments. PT and FT salary projects in current and future budget planning

Advises senior leadership regarding strategic initiatives and assists in the development, review and recommendation of policies' plays a strong role in evaluating, planning developing and improving overall business services and operations for multiple System-Wide departments

Plans and implements concepts, practices and goals of multiple System-wide departments' business and budgetary processes, including a variety of complex System-wide projects requiring a wide degree of latitude in interpreting and applying LSC policies and procedures

Responsible for fiscal accountability of all contractual life cycle management and obligation management across multiple divisions/departments including funding accountability for various contracts

Creates, implements, and manages processes and procedures for effective business office operations, including Key Performance Indicators to help the success of the division and LSC

Oversees/Manages multiple project budgets including purchases within construction projects for LSC working directly with CIO, SAVC's, AVC's, ED's and Directors; providing project information for project spend, evaluate trends, reporting on various types of funding sources, fiscal year budgeting evaluation, capital asset tracking, queries and reports on projects that include multiple phases and multiple years of fiscal funding

Leads financial meetings with the Campus and System coordinators, Business Managers, ED's, SAVC's and AVC's for all divisions/departments; Ensures coordination of and compliance with all related Business Office and LSC processes and procedures

Coordinates, monitors and approves department purchases while ensuring department is working closely with OGC for contract review, purchasing for policies and procedures, and accounts payable for invoicing and asset management. Responsible for tracking assets, fixed assets and capital projects

Responsible for tracking licenses, hardware & support, subscriptions and services for LSC and System wide contracts; this includes implementing new software and maintaining current software/hardware using an automotive tracking system (SNOW)

Conducts regular CS internal audits of all aspects of the business operations process and makes timely recommendations for going forward. This includes weekly, monthly, quarterly and yearly audits of individual business operations needs. Creates and implements various SOP's/Job Aides to conduct business in relation to the policies and procedures for LSC. First point of contact for external/internal business request and responses in business operations

Builds strong business relationships and maintains the highest degree of confidentiality and discretion at all times. Prepares accurate and appropriate reports for executive management

Responsible for other reasonable, related duties as assigned

KNOWLEDGE, SKILLS, AND ABILITIES:

Extensive knowledge of board policies and procedures, purchasing, budgeting, financial administration and reporting, and planning

Attention to detail and the ability to successfully manage multiple tasks in a fast-paced, deadline-oriented environment; excellent time-management skills

Comprehensive computer technology skills to include Microsoft Office, PeopleSoft, performing complex queries, and constructing and running reports

Expert analytical skills and strong business acumen and strategic thinking skills

Excellent relationship building skills and written and oral communication skills

Excellent supervisory skills and the ability to work collaboratively and independently

A thorough knowledge and understanding of educational institutions and how financial decisions and policies impact student operations and instructional areas

Strong sense of urgency and timelines

PHYSICAL ABILITIES:

The work is sedentary. Typically, the employee sits comfortably to do the work. However, there may be some walking; standing; bending; carrying of light items, such as papers, books, or small parts; or driving an automobile. No special physical demands are required to perform the work.

WORK SCHEDULE AND CONDITIONS:

Equipment used includes, PC workstation running on a LAN in a Microsoft Windows environment, calculator, phone, and other general office equipment

Interface with internal and external contacts as needed to carry out the functions of the position

Work is performed in a climate-controlled office with minimal exposure to safety hazards

May occasionally need to work weekends or untraditional hours

May regularly travel to different LSC locations

May be fully reassigned to other LSC locations if necessary

May need to work weekends and outside of core business hours if necessary

REQUIRED QUALIFICATIONS:

Bachelor's degree and at least 7 years of related work experience, or an equivalent combination of education and experience

Experience must include at least 3 years in a management level position

PREFERRED QUALIFICATIONS:

Master's degree in business administration, finance, or related degree

Salary

Hiring salary range is $89,399-$102,809.

Lone Star College provides a hiring salary range for all posted full-time non-faculty positions. Where your salary offer would fall in that range is determined by your related experience and education. Should you receive an offer of employment from Lone Star College, the resume submitted in the application process will be utilized to calculate your salary offer. The information outlined below will provide the Office of Human Resources everything needed to determine an accurate starting salary.

Your resume should provide a complete picture of your work experience. The resume should include the following information for each position listed:

Length of time (specific months and years) of employment

If the position was full time or part time

If the position was paid or unpaid

Level of degree completed including date earned.

Unofficial transcript for highest earned degree

Additionally, any certifications listed as required or preferred in the Lone Star College job description should be included in the resume submitted.

Benefits Marketing Statement

By joining our top-notch institution, you will enjoy being a part of an organization that offers a supportive, collegial work environment and excellent work/life balance. This includes a full comprehensive and competitive benefits package, a generous number of paid holidays and vacation days, wellness programs, tuition waiver, professional development opportunities and more.

Special Instructions

Go to the Job Search page, click on 'My Activities' at the top of the page. Under My Cover Letters and Attachments you will click on 'Add Attachment.' Please be sure to put the Job ID# in the title once you name your file for cover letters only, unless you attached your cover letter with your resume.

If you are applying for an Instructional position (i.e. Faculty, Adjunct Faculty, Instructor), please ensure you include the following to be considered: Resume/CV, Cover Letter, Teaching Philosophy, and unofficial transcripts.

You must limit your file name for any attachment to 40 characters or less.

How to Apply

ALL APPLICANTS MUST APPLY ONLINE ONLY

We will not accept application material received via fax, email, mail, or hand delivered.

Postings for part-time and adjunct positions are active for the academic year. By selecting the option to receive notifications on your profile, you will begin receiving electronic communication regarding new opportunities with Lone Star College (LSC).

If selected for an interview, a recruiter will contact you by phone, or email to schedule an interview.

Lone Star College participates in the E-Verify program, under which Lone Star College provides the federal government with information from each new employee's Form I-9 to confirm that the employee is authorized to work in the United States.

More information on the E-Verify program is available at .

Lone Star College is an EEO Employer. All positions are subject to a criminal background check.