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- Review, process, and finalize biweekly and monthly payrolls.
- Data Entry including missed punches, etc.
- Run reports and prepare reconciliation information for accounting department.
- Maintain EE Records, including onboarding and offboarding processes.
- Onboarding includes getting them set up in the timeclock and issuing FOB cards.
- Send weekly timecard reports to Temp Agencies as applicable.
- Review and verify weekly agency invoices for accounting department.
- Daily Hours Reports for Production.
- Monthly Reports for Controller and Production Director.
- Process Garnishments and Support Orders as applicable.
- Troubleshoot Time Clock Issues as applicable.
- Perform regular audits to ensure data accuracy and take corrective action as applicable.
- Normal Payroll Data
- 401k Loan Data
- Garnishments
- Quarterly Processes
- Benefits Administration - Working with third-party providers, maintain benefits:
- Enrollment/Adding to Payroll
- Reconciliation
- Audits/Corrections
- Termination of Benefits as applicable
- COBRA Letters
- Ensure compliance with all applicable federal, state, and local laws.
- Provide information and assistance to employees.
- During busy season, act as liaison for production team and work with applicable temp agencies to coordinate, fill, and maintain staff.
- Business development/bringing in new agencies as applicable.
- Assist in hiring of full-time employees including:
- Resume Review
- Interview Scheduling
- Offer Letters
- Background/Drug Screening
- EE relations items, including:
- Witness/note taker for personnel related meetings.
- Maintaining EE Records.
- Manage Security badge log and issue all badges and collaborate w/ IT team for deactivation.
- Manage Missed Punch Form Binder and create monthly Missed Punch Form booklets.
- Create Employee Personnel folders for new hires.
- Onboard new hires. (New Hire Paperwork, etc.)
- Scan and file all medical notes from employees.
- Answer and direct phone calls on multi-line phone.
- Maintain records of equipment use/user assigned.
- Filing
- Event/Meeting Set Up
- Reception/Phones
- Putting up labor posters
- 2 years Payroll, HR, or Benefits or equivalent education and experience.
- Solid understanding of federal, state, and local payroll regulations.
- Intermediate Excel skills including VLOOKUP and Pivot Tables.
- Strong attention to detail and accuracy in data entry and calculations.
- Excellent verbal and written communication skills.
- Ability to handle sensitive and confidential information with a high level of professionalism.
- Proven Organization and Time Management skills.
- Experience with ADP Workforce Now, Strongly Preferred
- Bilingual Spanish, Strongly Preferred
Department Admin - Forest Grove, United States - NW Employment Solutions
