TRC - Controller - Jamestown - Dayforce

Description

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The Resource Center has been providing services to persons with disabilities in the Chautauqua County area since 1958. From our humble beginnings as a gathering of parents and concerned citizens who wanted to provide educational and training opportunities for persons with developmental and intellectual disabilities, The Resource Center has grown into a comprehensive agency providing services to thousands of persons with all types and levels of disabilities.

The Resource Center is the largest non-governmental employer in Chautauqua County with more than 1,300 employees on its payroll.

The mission of The Resource Center is to support individuals with disabilities and other challenges in achieving maximum independence, contributing to their community, experiencing lifelong growth, and enjoying quality of life.

ASSISTANT DIRECTOR

FUNCTION:

In close collaboration with the assigned Executive Management Team (EMT) liaison, provides leadership and support to ensure assigned areas of responsibility are Mission Focused, maximize operating performance, adhere to sound business and quality practices, and are in compliance with all applicable regulations. Assists EMT liaison with outcomes planning, supports the development of policies and procedures, ensures a healthy work culture and positively represents the organization at all times.

REQUIRED KNOWLEDGE, SKILLS AND ABILITIES:

Must possess excellent interpersonal and written/oral/presentation skills, including the ability to relate to and communicate with diverse stakeholders including customers, family members, peers, staff, governmental personnel, agency personnel, regulatory entities and the community at large. Working knowledge of business practices and procedures, including federal, state and local laws, in assigned area of responsibility. Sound analytical skills with the ability to interpret and synthesize data, identify trends, problem solve, and develop and oversee the implementation of action plans. Demonstrated adaptability and flexibility, including willingness to travel and work non-traditional hours as needed to carry out assigned responsibilities. Physical condition is commensurate with the demands of the job.

MINIMUM QUALIFICATIONS:

Master's Degree in Accounting, Business Administration, or related field, plus two (2) years of comprehensive financial experience in business operations, one (1) of which must be administrative/supervisory in nature; OR Bachelor's Degree in Accounting, Business Administration, or related field, plus four (4) years of comparable experience, two (2) of which must be supervisory in nature.

IDENTIFIED KEY COMPETENCIES: Dealing with Ambiguity, Organizational Agility, Process Management, Presentation Skills, Problem Solving, Negotiating, Composure and Business Acumen.

DUTIES

ADMINISTRATIVE:

1. Develops and supports initiatives to improve the quality, effectiveness, and efficiency of assigned operations and services.
2. Prepares, implements and monitors business, operational, and financial plans to ensure financial stability in assigned areas of responsibility.
3. Responsible to ensure procedures are in place in assigned areas of responsibility to promote compliance with agency policies and mitigate risk.
4. Assists in the facilitation of pertinent communication and information sharing, both within and outside of the organization.

SUPERVISORY:

Responsible for the administrative supervision of assigned staff, including but not limited to:

1. Hiring, firing, discipline, performance evaluation, in-service education, training, development and support, and ensuring that there is an adequate number of staff to fulfill assigned responsibilities.
2. Conducting regularly scheduled staff meetings.
3. Ensuring the competency and professionalism of assigned staff.
4. Ensuring that all services provided by the department adhere to federal and state laws and regulations governing personnel administration and policy and procedure.

SPECIFIC DUTIES:Refer to Appendix

LEADERSHIP EXPECTATIONS:

1. Commitment to Mission: Supports the Mission, Vision, Beliefs, policies, philosophies and outcomes of The Resource Center.
2. Support for The Resource Center and Community: Involvement in organizations and activities which reflect and/or support The Resource Center mission/beliefs for purposes of creating public awareness, fund-raising, staff support and community involvement, including participation in The Resource Center-sponsored events and membership.
3. Professionalism: Conducts oneself in an ethical, courteous, respectful and professional manner; promotes good working relationships with other departments, peers, The Resource Center staff members, family members and individuals we support. Maintains confidentiality.
4. Corporate Compliance: Promotes and understands The Resource Center's policy on corporate compliance to ensure a culture within the Organization that promotes prevention, detection and resolution of challenges.
5. Commitment to Staff Development: Encourages and ensures an environment where staff can develop and advance professionally.

Executive Support THE RESOURCE CENTER

Grade 22 - Entry/ Support Grade 23 - Program

Grade 24 - Technical/ Licensed

ASSISTANT DIRECTOR OF FINANCE - CONTROLLER

RESPONSIBLE TO: Chief Financial Officer

FUNCTION:

To implement and manage established fiscal systems, policies and procedures involved in the financial activities of The Resource Center and affiliated entities. To assist the Chief Financial Officer in all required processes of accounting, reporting and financial operating activities. Responsible to ensure the accuracy and timeliness of payment for purchases, payroll processing, and financial statement processing. Reports to Chief Financial Officer (CFO) and advises Agency management in regards to accounting policies and practices. Participates with CFO in planning and implementing new or needed strategies.

SPECIFIC DUTIES:

Financial Accounting and Controls:

1. Develop and implement efficient and effective financial systems, procedures and reports Implement revisions as deemed necessary.

1. Responsible for supporting the development and periodic review of written policies and procedures related to financial operations of The Resource Center and affiliated entities.

1. Oversee the collection of all relevant financial and statistical information required for the preparation of the monthly General Ledger, Accounts Payable, Payroll and Revenue and Expense Reports for TRC and affiliated entities.

1. Ensure accuracy of the Agency's general ledger and associated financial statements as well as compliance with Generally Accepted Accounting Principles and related Regulatory requirements. Establish guidelines and parameters for interdepartmental allocations consistent with Regulatory requirements.

1. Develop and prioritize an internal audit schedule to address all areas of financial reporting to ensure accuracy and compliance with internal policies and procedures as well as external regulatory requirements.

1. Assist the Chief Financial Officer in the preparation and execution of quarterly financial reviews with program staff and provide financial assistance to Program Directors/ applicable management as requested.

1. Responsible for keeping the Chief Financial Officer updated on all pertinent issues involving fiscal issues. Addresses problems in these areas with a listing of viable solutions. Makes recommendations to the Chief Financial Officer for improvement in the existing accounting and

operational systems.

1. Work in conjunction with and provide support to the Assistant Director of Finance in Revenue and Reimbursement.

1. Ensure all Agency balance sheet reconciliations are prepared on a timely basis, including, but not limited to, bank reconciliations.

1. Coordinate the year-end closing procedures by performing annual reconciliations and running appropriate reports to ensure all adjustments for the year have been recorded and all audits have been performed and are in balance.

1. Provide financial training to new Agency and supervisory staff.

1. Provide financial analysis for special projects as assigned.

1. Assist in administrative coverage in the absence of the Chief Financial Officer.

1. All other related duties as assigned by the Chief Financial Officer.

Accounts Payable related duties:

1. Ensure the accurate and timely payment of agency and affiliated corporation expenses.

1. Coordinate with purchasing and receiving departments to ensure that payment is made for only those purchases which were authorized and received.

1. Assist staff in communication with vendors and respond to questions and complaints concerning payment of bills.

1. Oversee the preparation and annual filing of Form 1099.

Payroll-related duties:

1. Oversee the staff and client payroll functions of The Resource Center and affiliated organizations to ensure accurate processing of payroll.

1. Approve all necessary check requests and bank reconciliations initiated by payroll staff.

1. Conduct payroll audits and monitor all necessary adjustments.

1. Ensure the quarterly reconciliation of payroll reports to wages and tax liabilities and coordinate with the tax service processor as necessary.

1. Ensure compliance with current laws and regulations regarding the administration of payroll.

ADDITIONAL KNOWLEDGE, SKILLS, AND ABILITIES:

1. • CPA license, is preferable but not required.
   • Comprehensive knowledge of Generally Accepted Accounting Principles, as well as, the laws and regulations related to the duties assigned.
   • Ability to deal with individuals at all levels within and outside the organization.
   • Working knowledge of health care regulatory codes and reimbursement methodologies, labor statutes, is a plus, but not required.
   • Ability to supervise and foster a cohesive team environment.
   • Strong Excel skills.

ThisisanExemptposition.Typicalscheduleis1stshift,Monday-Friday,however,availabilityandwillingnessto worknon-traditionalhoursasneededorassignedisrequired.AsanExemptemployee,incumbentwillreceivean annual salary commensurate with assigned responsibilities and salary classification; however, incumbent is expected and required to work as many hours as necessary to fulfill job responsibilities.

REQUIRED TOOLS:

1. Badge Access (Dunham, weekdays 6AM-8PM)
2. Needed access to Financial Accounting System
3. E-mail (internal and external account)
4. Internet
5. Shared Drives (Accounts Payable, Capital Budget)
6. Record Management System (Financial Statements, Cost Report - QC ability)

The Resource Center is an equal employment opportunity employer and will not discriminate on the basis of race, color, creed, religion, sex, sexual orientation, gender identity, national origin, age, marital status, citizenship status, military status, domestic violence status, predisposing genetic characteristics or genetic information, physical or mental disability, any other category protected by law, or any other non-job related characteristic. As needed, The Resource Center will provide reasonable accommodations for disabilities to employees and applicants whenever such accommodation would not create an undue hardship or a safety concern in the conduct of TRC's operations.