Jobs
>
Silver Spring

    Program Operations Coordinator - Silver Spring, United States - NATIONAL MARINE SANCTUARY

    NATIONAL MARINE SANCTUARY
    NATIONAL MARINE SANCTUARY Silver Spring, United States

    4 weeks ago

    Default job background
    Description

    Location:
    Silver Spring, MD. (partial telework option)


    Supervisor:
    Program Operations Manager


    Status:
    Full time/Exempt; No direct reports

    What We Need

    The National Marine Sanctuary Foundation is expanding its Program Operations Division and is seeking a

    Program Operations Coordinator

    to support growth across our mission-focused programs that help create a thriving and healthy ocean, coasts, and Great Lakes. The Program Operations Coordinator is an integral team member for the daily coordination of operational needs.

    The position is within the Program Operations Division, which includes workforce development, compliance management, grants and contracts, and funding award management, including a new cooperative agreement with NOAA Office of National Marine Sanctuaries focusing on the designation of six national marine sanctuaries, a historic effort that will more than double the size of the National Marine Sanctuary System.

    We need a team member who will work closely across departments and with partners to provide administrative support for our federally and privately funded programs related to the Foundation's three core mission areas:

    conservation and restoration, science and technology, and education and outreach, specifically focused on advancing public value of the National Marine Sanctuary System.


    You will join a growing Program Operations team that includes two Senior Program Operations Managers, three Program Operations Managers, a Senior Program Operations Coordinator, and a Program Operations coordinator, who all work collaboratively to operationalize mission-based programs.

    This role is currently offered as a three-year term position.

    The position may be extended based on the continued availability of funding.

    The National Marine Sanctuary Foundation is committed to a culture of inclusion, equity, and belonging. We are dedicated to attracting and retaining a diverse staff. We honor experiences, perspectives, and unique identities, and welcome the contributions that you can bring to the dedicated team.

    With a diverse team of employees, we can grow and learn better together and achieve our mission to protect the ocean's health, coasts and Great Lakes for current and future generations.

    What You'll Do


    Working at the crossroads of the Foundation's mission programs and the people and funding sources that support those programs, the Program Operations Coordinator will support the operational planning, establishment, execution, and evaluation of multifaceted programs that consist of a set of closely related sub-projects funded through federal, state, and non-federal private grants and cooperative agreements.


    You'll work on the Program Operations team that monitors the responsible and appropriate use of programmatic funds within the parameters of awards, provide consistent access for employees to organization systems and resources, and be an integral member of the Program Operations Division within the wider Foundation team.

    Provide a high level of customer service for staff and partners by prioritizing and expediting requests from staff or partners to the correct Program Operations Manager.

    Assist Program Operations Managers with staff database access, data entry, and troubleshooting.
    Attend and take notes during meetings, providing follow-up on action items and decisions.
    Maintain compliant inbound and outbound grant, contract, and award files.
    Pull reports from the Foundation's online project management database to support the needs of Foundation departments.
    Draft outgoing contracts, grants, and amendments through the Foundation's online system and coordinate approvals and signatures.
    Coordinate travel requests related to your assigned projects and other award documentation that requires funder approval.[BG3] [AA4]

    Process applications for grant and contract RFPs, including liaison with applicants, prepare materials for reviewers and coordinate with the selected awardees for agreements and reports.

    Collaborate with other Program Operations Coordinators to prepare and distribute monthly summaries of awards and grant projects and distribute them to Senior Staff.

    [BG5]
    Assist in digital file organization for the projects in your portfolio.
    Draft documents and spreadsheets to help analyze project progress.
    Work with Executive Assistant for meeting support and cross-department coordination.
    Support some purchasing and invoicing needs.
    Who You Are


    As the Program Operations Coordinator, you're a mission-driven, highly productive individual who is committed to supporting the efficient and impactful delivery of programs.

    You are driven to get the job done well, a quick learner who has an eye for the small details and enjoys making connections with staff and partners.


    Required Qualifications:
    Entry-level/early-career position: 0-2 years of experience.
    A flexible team member with an ability to prioritize multiple projects.
    A self-starter who will suggest process improvements.
    A team player who also works well independently.
    Excellent at providing quality customer service.
    Highly organized, with the ability to prioritize work, meet deadlines, and produce quality results with attention to detail.
    Excellent with both verbal and written communication.
    Able to recall information, people, and projects, and able to develop trusted relationships with staff and partners.
    Experienced using office productivity programs, including preferably Microsoft Office Suite and Asana (or a quick learner on similar platforms).
    Capable and adept with virtual meeting platforms such as Microsoft Teams or other platforms.
    Why You Will Love Us

    The National Marine Sanctuary Foundation ("Foundation") is a leading voice for U.S.

    protected waters, working with communities to conserve and expand those special places for a healthy ocean, coasts, and Great Lakes.

    The Foundation works in close partnership with the National Oceanic and Atmospheric Administration (NOAA) to increase stewardship of our ocean and Great Lakes through on-the- water conservation projects, and education and public outreach activities, and by support for research.

    Together, we safeguard species and the places they call home, and support coastal communities and economies.

    Dedicated and passionate staff committed to marine and Great Lakes Conservation
    Generous leave policy, plus paid time off the week between December 25 and January 1; and 12 paid holidays

    Health benefits:
    Medical with an FSA option; dental, and vision
    Foundation paid Life and Disability Insurance
    Preparing for the Future: 403(B) with employer contribution after one year of service


    Compensation and Benefits:
    $50K-$55K annually based on experience. The Foundation offers a competitive benefits package.

    Apply through the Foundation's online portal.

    A cover letter, resume, and at least 3 professional references are required. Applications received by May 17th will be preferred.


    Location:
    Ability to work in-person or hybrid remote at the Foundation's Headquarters office in Silver Spring, MD. strongly preferred, but may consider fully remote candidates depending on strength of applications received.

    The National Marine Sanctuary Foundation is an equal opportunity employer committed to diversity and inclusion in the workplace.

    We prohibit discrimination and harassment of any kind based on race, color, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or any other protected characteristic as outlined by federal, state, or local laws.

    This commitment applies to all employment practices within our organization, including hiring, recruiting, promotion, termination, layoff, recall, leave of absence, compensation, benefits, and training.

    The Foundation makes hiring decisions based solely on qualifications, merit, and business needs at the time.
    #J-18808-Ljbffr
  • Hawthorne Lane

    Operations Coordinator

    3 weeks ago

    Hawthorne Lane Chevy Chase, United States

    As the Operations Coordinator at this boutique law firm, you will be responsible for many functions across firm. The team will depend upon you for a variety of responsibilities and will consider you a key member of their team. The right candidate is comfortable corresponding with ...

  • ACI Federal™

    Clinical Operations Coordinator

    1 day ago

    ACI Federal™ Bethesda, United States Full time

    ACI Federal is seeking a highly ambitious, adaptable, structured, and detail-oriented Clinical Operations Coordinator to join our vibrant team at the National Institutes of Health (NIH), National Institute of Allergy and Infectious Diseases (NIAID), Pharmaceutical Affairs Branch ...

  • AIR UNITED MECHANICAL LLC

    Operations Coordinator

    2 weeks ago

    AIR UNITED MECHANICAL LLC Spring, United States

    Job Description · Job DescriptionAir United Mechanical is looking for a detail-oriented and organized Operations Coordinator to join our team. The Operations Coordinator will be responsible for overseeing various operational tasks and ensuring the smooth functioning of key busine ...

  • HIAS Inc

    Operations Coordinator, Virtual Resettlement

    3 weeks ago

    HIAS Inc Silver Spring, United States

    Job Description · Job DescriptionPOSITION SUMMARY: · HIAS is embarking upon providing virtual resettlement services to clients in the Virtual Reception and Placement (VR&P) Program funded by the Bureau of Population, Refugees, and Migration (PRM). This new program is intended to ...

  • Refined Technologies

    Operations Coordinator

    3 weeks ago

    Refined Technologies Spring, United States

    At Refined Technologies, we believe operating with an _**eternal purpose fuels excellence**_. This guides everything we do; it gives us a purpose that is greater than ourselves. RTI is the leader in the chemical cleaning segment of the refining industry, providing patented chemis ...

  • Ampersand

    Political Operations Coordinator

    4 days ago

    Ampersand Bethesda, United States

    (Temporary) Political Operations Coordinator - $20/hr · 7501 Wisconsin Ave, Bethesda, MD 20814, USA Req #568 · Wednesday, June 7, 2023 · Ampersand is the Total TV Company. As the industry's largest source of combined multiscreen TV inventory and set-top box viewership insights ...

  • Clean Harbors

    Fleet Operations Coordinator

    1 day ago

    Clean Harbors Bethesda, United States

    Responsible for both internal and external fleet databases entry, modification, and reporting. Collects and catalogs key vehicle specific information including engine make, model, serial #, EPA family, fuel. Create and link maintenance rules and inspections to vehicles. Develop a ...

  • Williams Bros Pharmacy

    Operations Coordinator

    11 hours ago

    Williams Bros Pharmacy Washington, United States

    Join our team as our next Pill-er of Efficiency As the Operations Coordinator for our Long-Term Care Pharmacy, you'll be at the forefront of ensuring our goals are met and our customers receive top-notch care. You'll oversee the day-to-day operation Operations Coordinator, Operat ...

  • Children's National Medical Center

    Operations Coordinator

    3 weeks ago

    Children's National Medical Center Washington, United States

    Provide analytical and project management expertise for assigned area(s). Perform various administrative, clerical and secretarial tasks within assigned CNHS department under little supervision. Responsible for the ongoing daily operational issues of assigned departments. Provide ...

  • Investment Adviser Association

    Operations Coordinator

    3 weeks ago

    Investment Adviser Association Washington, United States

    Job Description · Job DescriptionSalary: · The Investment Adviser Association (IAA), the leading association dedicated to advancing the interests of investment advisers, is seeking a full-time Coordinator, Operations & Meetings. · Founded in 1937 as the Investment Counsel Assoc ...

  • New Futures

    Operations Coordinator

    1 day ago

    New Futures Washington, United States

    Job Description · Job DescriptionABOUT NEW FUTURESNew Futures is a dynamic local nonprofit with a unique approach to fighting inequity: We believe fiercely that shorter-term credentials – associate degrees or professional certifications – are an effective launch point toward rewa ...

  • Williams Bros. Health Care

    Operations Coordinator

    1 day ago

    Williams Bros. Health Care Washington, United States

    Join our team as our next Pill-er of Efficiency As the Operations Coordinator for our Long-Term Care Pharmacy, you'll be at the forefront of ensuring our goals are met and our customers receive top-notch care. You'll oversee the day-to-day operations, collaborating closely with P ...

  • Censeo Consulting Group

    Operations Coordinator

    1 week ago

    Censeo Consulting Group Washington, United States

    Job Description · Job DescriptionOperations Coordinator - GSA · The Company: · Censeo Consulting Group is a top Washington D.C. based management consulting firm dedicated to helping public sector and non-profit clients build operational excellence, deliver better outcomes, and lo ...

  • University of Maryland

    Coordinator for Engineering Operations

    3 weeks ago

    University of Maryland College Park, United States

    Founded in 1856, University of Maryland, College Park is the state's flagship institution. Our 1,250-acre College Park campus is just minutes away from Washington, D.C., and the nexus of the nation's legislative, executive, and judicial centers of power. This unique proximity to ...

  • GAP Solutions, Inc.

    Operations Coordinator

    2 weeks ago

    GAP Solutions, Inc. Rockville, United States

    Position Objective: Provide services as an Operations Coordinator in support of the overall functions of the Office of the Director (OD) within the National Institutes of Health (NIH). The Operations Coordination will report to the Office Management Team. The candidate will be re ...

  • NATIONAL MARINE SANCTUARY

    Program Operations Coordinator

    3 weeks ago

    NATIONAL MARINE SANCTUARY Silver Spring, United States

    Job Description · Job DescriptionLocation: Silver Spring, MD. (partial telework option) · Supervisor: Program Operations Manager · Status: Full time/Exempt; No direct reports · What We Need · The National Marine Sanctuary Foundation is expanding its Program Operations Division ...

  • H2O Innovation

    Field Operations Coordinator

    2 weeks ago

    H2O Innovation Spring, United States

    **Field Operations Coordinator** · *** · Responsible for receiving and processing complaints and work order requests. Dispatch crews as needed and perform various types of record maintenance. · **ESSENTIAL FUNCTIONS** · **Reasonable Accommodations Statement** · To perform this jo ...

  • GAP Solutions, Inc.

    Operations Coordinator

    2 weeks ago

    GAP Solutions, Inc. Bethesda, United States

    Provide services as an Operations Coordinator in support of the overall functions of the Clinical Center (CC) within the National Institutes of Health (NIH). The primary objective is to provide services and deliverables through the performance of administrative support services f ...

  • ASAE

    Foundation Operations Coordinator

    1 week ago

    ASAE N/A, United States Full time

    ASAE helps associations, and the professionals who lead, manage, and work in them, transform society through the power of collaboration. We are looking for someone to join our team as the Foundation Operations Coordinator. Candidates must be able to work in a diverse, inclusive, ...

  • Sigmatech, Inc.

    Operations Coordinator

    3 weeks ago

    Sigmatech, Inc. Arlington, United States

    Job Description · Job DescriptionServe as the Operations Coordinator and Administrative Assistant for the Enterprise Policy and Resources Directorate under the Deputy Assistant Secretary of the Army for Defense Exports and Cooperation (DASA DE&C). This position is local to the Ar ...