Administrative Manager of Facilities - Wilmington, United States - Conexio

Description

Job Description

Job Description

Administrative Manager of Facilities


POSITION STATEMENT :

The Administrative Manager of Facilities is responsible supporting and assisting the Director of Facilities and the facilities team in all office procedures and tasks as assigned by the Director of Facilities.

RESPONSIBILITIES OF THE JOB AND ESSENTIAL ELEMENTS:

Core Responsibilities:
Support the management of all properties using the AppFolio Property Management System to include:

Managing the work order process
Assignment of work orders
Maintaining property inventory and property information
Maintain and update property documentation
Provide reporting as needed in support of the maintenance program

Assist in the preparation and submission of purchase orders, receipts, and bids/bid summaries.
Coordinate/ Schedule Required Inspections as needed including but not limited to:

Water Tests
Furnace Inspections
Septic Systems
Fire Systems
Property Inspections

Assist in the management of the outside vendors and independent contractors

Assist in identifying needed vendors.
Prepare and secure required documentation.
Secure quotes for outside work as required.
Assist with issues at work sites relating to vendors and contractors

Rental and Lease Management

Manage the leasing and rental programs process
Prepare leases and permit sticker when lease is executed.
Follow up on any past due payments or issue with a particular lease.
Dispatch assistance upon notification of illegally parked vehicles.

Assist in the management of the facilities department in accordance with all programmatic and state regulations


MINIMUM EDUCATIONAL QUALIFICATION REQUIREMENTS:
High School Diploma/ GED


PREFERRED EXPERIENCE
Knowledge and experience in the building and constructions trades
Knowledge of developmental disabilities and programmatic implementation
Current knowledge of Facility Operations
Current knowledge of the requirements of a Non-Profit 501c (3)
Business and financial operations and contract negotiations and preparation
Record keeping for that of a Non-Profit Organization
Strong customer service orientation with proven accomplishments
Excellent communication skills, financial skills and organizational skills
Team Leader


NETWORK FUNCTIONS:

OBSERVES ALL:
Fire and Safety Policies and Procedures
Fiscal/Office/Human

Resource Personnel Policies and Procedures
Observes all HIPAA Policies and Procedures and maintains confidentiality
Attends all required and scheduled trainings and meetings
Maintains a professional demeanor and exercises good professional judgment in all areas of employment duties

EQUIPMENT/


MACHINES

VEHICLE REQUIREMENTS:
Current driver's license, driver registration and a functional vehicle


EQUIPMENT OPERATIONS:
Telephone, cellular telephone, copier, fax, computer, calculator


COMPUTER SOFTWARE APPLICATIONS:
Knowledge of office productivity software


PHYSICAL DEMANDS
Individual must be able to meet physical requirements of the job
Sitting at a meeting table or desk – Reaching – Lifting – Bending – Standing – Stooping – Twisting - Climbing steps - Driving a vehicle

ACCIDENT, HEALTH HAZARD AND SECURITY KNOWLEDGE

Blood borne Pathogens, Right-To-Know, HIPAA, Security Acts, Fire & Safety


WORKING CONDITIONS
Environment is modern, well-lit office facilities in multiple locations.

ADHERE TO AND FOLLOW:
The By-Laws of the Corporation and as set forth in the Articles of Incorporation

The statements on these pages reflect the general duties considered necessary to describe the principal functions of the job as identified.

These statements shall not be considered as the detailed description of all the work requirements that may be inherent in the position.

We rely on good judgement, common sense and Teamwork.
From time-to-time you may be requested to perform other duties essential in the effective management of this facility.

Although these duties may not be identified in this written job description, you will be required to perform such tasks, providing the proper training of such duties has been given to you.

A well-trained and cross-trained staff is essential in this organization. Your job knowledge in all areas of your field will benefit both you and this organization.

The more you know and the more areas you can work in this office will add value to you, as a person, as well as value and continued success of APIS SERVICES, INC.

Apis Services, Inc.

(a wholly owned subsidiary of Inperium, Inc.) provides a progressive platform for delivering Shared Services to Inperium and its Constellation of affiliate companies.

Apis Services provides equal employment opportunities for all employees and applicants for employment in compliance with all federal and all applicable state and local laws and regulations, including nondiscrimination in hiring and employment.

All employment decisions are made without regard to race, color, religion, gender, national origin, ancestry, age, sexual orientation, gender identity and expression, disability, genetic information, marital status,

pregnancy/childbirth,

veteran status or any other basis protected by law. This policy of non-discrimination and equal employment opportunities extends to every phase and aspect of hiring and employment.

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