Executive Assistant - NORFOLK, United States - Dragados USA

Description

The Hampton Roads Connector Partners JV (HRCP) consisting of Dragados, Flatiron, and VINCI has been selected to construct the $3.3BN Design Build project -the largest civil construction contract ever awarded by the Virginia Department of Transportation (VDOT).

The project scope across a 9 mile section of the I-64 will include: a new 3.5-mile bridge-tunnel crossing that will accommodate a total of 8 lanes of capacity across the water, replacement of the existing marine approach bridges and the addition of a third lane on I-64 in each direction. The twin 45' diameter 1.5-mile tunnels will be bored by TBM, creating the second largest TBM tunnel opening for a TBM in North America. The project is expected to continue to the end of 2025.

Responsibilities:

• Interface with executives, assistants, and other internal/external professionals both nationally and internationally.
• Manage calendar for senior executive(s).
• Coordinate logistics for meetings, events, etc.
• Coordinate, prepare, and reconcile expenses, as needed.
• Attend meetings with Project Executive or Management to capture meeting minutes and type them for review and approval.
• Administrative duties such as travel arrangements, typing letters, memorandums and correspondence.
• Assist with the creation/modification of presentations, spreadsheets, and other various documents.
• Assist in organization of project-wide events.
• Organize, prioritize, and summarize the content on incoming mail, calls, special requests, and meetings.

Qualifications:

Required

• High School diploma or GED from an accredited institution.
• Minimum 3 years' experience supporting senior level executives.

Preferred

• Polished demeanor.
• Strong typing skills.
• Strong computer skills: Word, Excel, PowerPoint, Outlook, Visio.
• Strong customer service skills.
• Ability to multi-task and work in high pressure environment.
• Strong organizational skills and very detail oriented.