Administrative Assistant - Wakefield, United States - Vaco - Boston, MA

Description

Job Description

Vaco Boston has partnered with our client in Wakefield, MA to fill an Administrative Assistant position.

Primary Responsibilities:

• Administrative support, including coverage of phone lines, expense reimbursement, calendar management, meeting preparation, making copies, etc.
• Coordinate internal and external meeting logistics including Outlook meeting requests, conference room booking, security clearance, agenda preparation and collating/distribution of materials, food & beverage coordination
• Maintain and manage client, prospect and consultant contact information, mailing lists and related initiatives and mass mailings using CRM system
• Assist with preparation and delivery of monthly, quarterly and ad-hoc client reporting deliverables using internal systems and processes
• Manage conference registration, invoice management/check request and charitable/sponsorship process including expenditure tracking for all department initiatives
• Oversee department calendar including scheduling of quarterly product reviews and other regular department and team meetings including involvement in semi-annual Sales Meetings
• Maintain department electronic and hard files
• Other tasks, as needed

Job Requirements:

• Bachelor's Degree preferred with 1-2 years of experience
• Strong interpersonal and communication skills both oral and written
• Highly dependable, strong client service orientation, commitment to excellence
• Ability to handle multiple tasks and prioritize effectively in a fast paced environment
• Attention to detail and proficiency with Microsoft Outlook, Excel, Word, PowerPoint
• Strong work ethic and positive attitude
• Ability to use good business judgment and maintain confidentiality