Intellectual Property Administrator - Boston, United States - Boston Hire

Description

Our client, a boutique IP law firm, is hiring a highly organized and detail-oriented Administrative Assistant to join our team This person will be providing administrative support to our IP team, helping attorneys prepare for client meetings, and will assist in ad hoc projects as needed.

Duties:

• Provide administrative support to the IP team, including managing complex calendars, handling expense reports, and coordinating travel logistics.
• Gather relevant information from a variety of sources for team as needed.
• Assist with marketing projects as needed, such as preparing presentation materials for clients, updating website, and managing email campaigns.
• Utilize QuickBooks to track expenses, invoices, and payments
• Maintain accurate records of client information and transactions
• Perform general administrative duties such as answering responding to emails, managing office supplies, and filing documents
• Assist in planning large conferences, including scheduling, catering, and other logistics.

Experience:

• 2+ years of administrative experience (ideally in legal services)
• Ability to display initiative, organization, and attention to detail
• Ability to communicate with clients professionally, handling confidential information with discretion
• Strong organizational skills with the ability to multitask and prioritize tasks effectively
• Excellent customer service skills with the ability to communicate professionally and courteously
• Proficient in Microsoft Office
• Familiarity with QuickBooks or other accounting software is a plus
• Experience in calendar management and travel coordination

This is a full-time position offering competitive compensation. If you are a motivated individual looking to gain hands-on experience working with a small team, we encourage you to apply