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- The Payroll/ AP Specialist is responsible for the managing and coordination of payroll processing operations Ensures accurate calculation of wages and processing of tax withholdings and company deductions
- Responsible for the processing of payment of invoices, check request and reimbursements for Humboldt Park Health
- Oversees the day-to-day operations of the Payroll Department. Runs the processing of multiple payrolls. Monitors compliance with approved policies and procedures.
- Implements processes that ensure all legally required federal, state and local taxes, Social Security contributions, and other deductions are withheld from individual paychecks.
- Implements improvement to processes, procedures, and workflow to create efficiencies. Contributes to the development of organization-wide payroll related policies and procedures.
- Ensures accurate accounting and reporting on all payroll related feeds to finance. Performs and oversees accurate, correct, and timely payroll reconciliations and audits, and troubleshoots any issues that arise.
- Responsible for collecting, reviewing and analyzing payroll information to effectively administer involuntary deductions from pay, such as garnishments, child support, state and federal tax levies and the like.
- Recommends and implements operational procedures and processes in support of Fiscal Services operations; monitors compliance with approved policies, procedures, and processes. Ensures internal controls are in place and compliance is adhered to.
- In collaboration with management, IT, and systems support staff, develops, tests, and implements new and/or updated system processes and improvements as assigned.
- Coordinates day-to-day activities and communication between Payroll Department and other internal departments in accordance with set priorities.
- Provides information on systems and processes, and guidance on issues as appropriate. Escalates high level issues and all service issues to Fiscal Services leadership
- Communicates technical and confidential information to all levels of employees and outside agencies as appropriate. Provides immediate response to requests for clarification and interpretation of data.
- Reconciles and completes quarterly and annual federal and state tax reporting, including Forms W-2 and correction reports as required. Stays current, complies with and provides interpretations on various rules, regulations, laws, contracts and policies. May work with government agencies, benefit providers, auditors and/or other college staff to resolve problems and provide requested information.
- Complies with federal, state, and local legal requirements by studying existing and new legislation; enforcing adherence to requirements; advising management on needed actions.
- Maintains employee confidence and protects payroll operations by keeping information confidential.
- High School/GED Diploma is required. College degree preferred.
- Minimum of 3 years of experience
Payroll and AP Specialist - Chicago, United States - Norwegian American Hospital
Description
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