Front Desk Admin - Woodland - Pacific ExecSearch

    Pacific ExecSearch
    Pacific ExecSearch Woodland

    1 week ago

    Description
    Job Description
    We are seeking an experienced Front Desk Administrative Assistant who is fluent bilingual Spanish/English to support the Woodland CA office of a community-focused organization. This position serves as the front desk and primary administrative resource providing reception support while ensuring smooth day-to-day office functions. The Front Desk Administrative Assistant will work closely with internal teams, leadership, and external partners, delivering exceptional customer service in a fast-paced, service-oriented environment.
    • $23.00 per hour
    • Bilingual Spanish required
    • Temp to Hire
    PRIMARY RESPONSIBILITIES:
    • Provides front desk and public-facing support with professionalism, courtesy, and a welcoming demeanor for staff, clients, and community members
    • Manages phone systems, correspondence, and document processing while maintaining organized office operations and supply inventories
    • Collaborates with facilities and internal teams to ensure site safety, cleanliness, and readiness, including room reservations and lobby upkeep
    • Demonstrates strong problem-solving and conflict resolution skills, including de-escalation techniques and adherence to agency values and ethics
    • Maintains accurate records, forms, and procedures, supports calendar coordination, and adapts to flexible schedules and site-based needs
    • Participates in ongoing training and contributes to agency-wide initiatives with a positive, mission-aligned attitude and collaborative spirit
    SKILLS AND QUALIFICATIONS:
    • Possesses an associate degree or equivalent experience with at least two years office, administrative support, including required customer service expertise.
    • Demonstrates strong administrative and organizational skills, including time management, multitasking, and attention to detail in a fast-paced environment
    • Proficient in Microsoft Office Suite and agency software systems, with solid typing and technology skills to support daily operations
    • Collaborates effectively across teams, contributing to a positive work culture while respecting roles, boundaries, and areas of expertise
    • Applies sound judgment, problem-solving, and conflict resolution skills to deliver innovative solutions and support program goals
    • Provides excellent customer service and front office support with professionalism, reliability, and a proactive mindset
    • Meets agency requirements including confidentiality, compliance checks, bilingual communication (Spanish), and valid driver credentials

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