Purchasing Contracts Administrator - Irvine, United States - Landsea Homes

Description

Job Description

Job Description


Position Summary:
The purchasing contracts administrator plays a crucial role in streamlining and ensuring purchasing operations run smoothly.

This position is responsible for providing administrative support to our Purchasing department and overseeing the entire lifecycle of purchase orders, from creation to invoicing.

Responsibilities:
Provide comprehensive administrative support to our Purchasing department.
Oversee purchase order creation, revisions, and ensure prompt invoicing.
Assemble and distribute bid and award packages to trades and vendors while ensuring accurate documentation.
Manage and monitor scopes of work, including change orders, amendments, and insurance requirements.
Proactively manage and resolve conflicts and billing discrepancies with trade partners, vendors, and field staff.
Compile and distribute regular reports for leadership review.
Manage and track contract processing, evaluate for accuracy and discrepancies, and provide executed copies to relevant business partners.
Maintain regular communication with Purchasing, Marketing, Field Office Staff, Superintendents, Subcontractors, and other relevant teams.
Assist with additional projects and tasks, as requested.


Qualifications:
2-3 years of experience in purchasing, preferably within the new home construction industry.
Excellent computer skills, including proficiency in Microsoft Office products, with a strong focus on Microsoft Excel.
Strong communication skills and comfortable communicating cross-functionally with internal and external business partners.
Highly organized, detail-oriented, and the ability to manage multiple projects and deliverables in a dynamic environment.


Physical Requirements:
This is primarily a sedentary position.

May be required to occasionally bend, stoop, reach, lift, move and carry office materials and supplies weighing 25 pounds or less.

Finger dexterity is required to operate a computer keyboard. This position requires public contact, as such, appropriate business apparel and professional appearance is expected.


Travel Requirements:
Occasional travel may be required. A valid driver's license and active vehicle insurance is required at all times.

Landsea Homes is an equal opportunity employer. Candidates must be authorized to work in the United States.

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