Executive Assistant - Pleasanton - Hively

    Hively
    Hively Pleasanton

    4 days ago

    Description

    Executive Assistant

    Hively's mission is to build meaningful connections with families and communities ensuring access to resources every child in Alameda County needs to thrive. Our vision is to transform the lives of children and families benefitting all communities ensuring a promising future for generations to come. We believe through subsidized childcare mental health support and community services centered in families of all types backgrounds we can profoundly impact the communities we serve.

    Our team at Hively is a passionate diverse group of individuals from a wide range of different lived experiences backgrounds professional expertise. We strive daily creating an environment for families staff inclusive welcoming different experiences perspectives prioritizing learning listening growing together fostering respect.

    We are seeking an experienced highly organized executive assistant providing strategic support CEO executive leadership team high-impact role masterful calendar management operational synchronization ideal candidate serving air traffic controller CEO time aligning organization highest priorities fast-paced environment acting central hub coordination looking partner excelling collaboration navigating ambiguity constructive feedback vital tool professional growth hybrid role work-from-home flexibility tailored performance specific job requirements primarily based Pleasanton office may be required work other Hively locations within Alameda County operational needs arise.

    1. Comprehensive Calendar Mastery Own CEO schedule end-to-end managing high-volume requests internal team sessions external stakeholder meetings board members donors partners travel buffers deep work blocks respected Leadership Team Coordination Acting connective tissue Leadership Team coordinating Leadership Team meetings align executives schedules critical decision-making sessions leadership stays synchronized org-wide deadlines Documentation Accountability Attend key meetings expert note-taking synthesis translating complex discussions clear action items assigning owners proactively following deliverables met keeping leadership accountable commitments Hybrid Meeting Coordination Expertly manage logistics both in-person Zoom environments coordinate room bookings catering physical materials lead technical setup webinars manage breakout rooms real-time troubleshooting seamless virtual experience End-to-End Event Management Lead planning execution internal external events including board meetings leadership retreats company-wide town halls venue sourcing vendor management A/V on-site or on-Zoom day-of coordination Google Workspace Leverage expert-level proficiency Google Workspace Drive Docs Sheets Slides create maintain sophisticated organization tracking systems CEO leadership team design implement systems provide instant consolidated visibility project statuses meeting outcomes key leadership priorities Strategic Project Oversight Support execution initiatives tracking OKRs Objectives Key Results multi-stakeholder project follow-through acting connective tissue between executive office department heads Feedback Process Evolution Actively seek integrate feedback refine executive workflows identify friction points CEOs day implementing solutions solve them Support other teams projects assigned What You Should Bring Experience years supporting C-suite executives preferred high-growth environment proven event planning working closely Operations teams essential Technical Mastery Expert-level proficiency Google Workspace Zoom comfortable managing complex permissions Drive high-stakes Zoom Webinar settings Superior Writing Synthesis Ability capture essence high-level meetings quickly accurately turning messy brainstorms structured project plans Logistical Rigor Zero-fail mentality regarding scheduling event logistics detail-oriented multiple moving parts big picture Resilience Coachability Take feedback well treat data improve remain calm effective pressure solution-oriented mindset rapid organizational shifts Strong Collaboration Team-player mentality interpersonal skills build relationships across leadership broader organization

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