Finance Specialist - Tomball, United States - City of Tomball

Description

The City of Tomball is accepting applications for the position of Finance Specialist in the Finance Department. This position will provide essential financial and clerical support, focusing on vendor and employee payments and adherence to applicable standards. This position plays a crucial role in ensuring that the City and TEDC's financial obligations are met timely and accurately. Handles an array of payroll duties including payroll processing, managing the timekeeping software, and completing tax payments and reports on a bi-weekly, quarterly, and annual basis. Demands rigorous attention to detail, adept communication with vendors and employees, and strict adherence to established financial procedures. Provides vital assistance and information to employees and ensures that payroll operations are accurate and compliant with regulations.

Reports To Finance Manager

Positions Supervised None

Education and Experience - An equivalent combination of education, training and experience will be considered.

Education HS_GED

Experience Minimum of 3 years previous relevant work experience is required.

Finance Specialist functionsinclude but are not limited to the following.

• Vendor Payment Processing: Obtain vendor invoices, credit memos, and statements from various sources. Sort invoices, sending them to the corresponding departments for payment approval. Ensure accurate recording of invoices, credit memos, and payments. Determine vendors' preferred payment methods, ensuring payments are issued accordingly.
• Communication and Reconciliation: Liaise with vendors on inquiries, invoice discrepancies, and payment statuses. Address non-departmental invoices, preparing necessary documentation or requisitions.
• Payment Verification: Collaborate with others to verify invoice and account coding information, making adjustments as needed.
• Regulatory Reporting: Annually prepare 1099-NEC and 1099-MISC forms for vendors. Handle quarterly federal tax report filings. Ensure accurate annual payroll tax filings. Ensure timely submission to avoid penalties.
• Time and Attendance Management: Provide employees access and manage security permissions. Ensure each employee's recorded hours are accurate. Liaise with supervisors regarding any time discrepancies. Generate and distribute reports for department heads as necessary. Provide end user training to employees.
• Payroll Processing: Perform the necessary tasks to complete the bi-weekly payroll process. Review timecards for accuracy, verify additions, deletions, and changes to earnings and deduction codes.
• Financial Reporting: Resolve financial reporting discrepancies related to accounts payable and payroll transactions in a timely manner. Provide general financial support and assistance as needed.
• Document Management: Organize and maintain reports and documentation in accordance with established records retention requirements.
• Implement process improvements to create efficiencies.
• Participate in a variety of special projects.
• Develop and maintain documented processes and operating procedures.
• Contribute to the team effort by performing other related duties as assigned.

Success Framework. The following list of knowledge, skills, and abilities have been identified by our team as building blocks towards efficiency and effectiveness in this role.

• Knowledge of accounts payable and payroll processes, including financial reporting.
• Proficiency with financial software system.
• Strong organizational skills to manage various tasks simultaneously and meet crucial deadlines.
• Effective communication abilities for liaising with vendors and internal departments.
• Detail-oriented nature to ensure accurate data entry and record keeping.
• Problem-solving aptitude to address discrepancies and ensure compliance.
• Understanding of IRS reporting requirements and compliance standards.

Equipment and Tools commonly associated with the performance of the functions of this job.

Microsoft office

Incode V.x

Work Environment or atmospheric conditions commonly associated with the performance of the functions of this job.

• The work is typically performed indoors in an office setting.
• May rarely be exposed to uncomfortable temperatures, humidity, noise, chemicals/gases, contagious diseases, airborne particles/pathogens, and/or physical trauma.

* Physical Abilities. The physical demands described below are representative of those that must be met by an employee to successfully perform the essential functions of this job.

• Work requires the ability to sit, walk for extended periods of time.
• Work requires the ability to complete repetitive wrist, hand, and/or fine motor movement.
• Work requires the ability to talk, hear, listen, and comprehend.
• Must be able to lift up to 5

*The City of Tomball offers reasonable accommodation in the hiring and employment process for individuals with disabilities. If you need assistance to accommodate a disability, you may request accommodation at any time.

This job description in no way states or implies that these are the only duties to be performed by the employee occupying this position. Certain job functions described herein may be subject to possible modification in accordance with applicable state and federal laws, and employees may be required to comply with the changes.

SALARY:

Hiring range - $43,909 - $46,114 ($ $22.17)

Salary range - $43,909 - $65,853

**Salary is dependent on qualifications and certifications**

Equal Employment Opportunity Statement - The City of Tomball does not discriminate on the basis of Race, Color, National Origin, Sex, Religion, Age or Disability in employment or the provision of services.