Senior Project Coordinator - Morristown - Navisync

    Navisync
    Navisync Morristown

    5 days ago

    Description

    Overview

    The Sr. Project Coordinator is responsible for the internal management of assigned projects from initiation through completion. The Senior Project Coordinator ensures the efficient flow of projects by tracking and monitoring all details, including, but not limited to, overall project timeline, current deliverables, and next steps—ensuring all project details are captured and maintained across PM-specific tools and platforms. The Senior Project Coordinator has a comprehensive understanding of all project details and can effectively communicate relevant information to the appropriate department(s). The Senior Project Coordinator is viewed as strong leader to the team—able to enforce and navigate internal processes, and anticipate problems and provide immediate solutions when necessary. The Senior Project Coordinator is also responsible for having an in-depth understanding of Agency processes, as well as Clients' processes and procedures.

    NOTE: Only candidates in the NJ TriState area (NJ/NYC/Local PA) will be considered for this position.

    Key Attributes and Responsibilities

    • Excellent organizational and collaboration skills
    • Exhibit strong attention to detail
    • Display a team-oriented approach
    • Excellent time management and multi-tasking skills
    • Exhibit strong leadership abilities and effective management of assigned internal team and/or direct report
    • Intuitive and strategic thinker, ability to project forecast, troubleshoot problems and provide immediate and effective solutions
    • Lead day-to-day project management responsibilities for assigned workstreams, such as—updating daily hot sheets/EOD lists, tracking and maintaining updates to weekly internal status report, organizing kickoff meetings, timeline development and refinement
    • Ability to effectively communicate project details, both written and verbally, such as current status, immediate next steps, deliverables, etc. across various channels
    • Own the creation and maintenance of internal job numbers, billing rates, etc. within internal time-tracking system in alignment with outlined scope of works
    • Own the creation and maintenance of workspaces in digital routing platform (setup new users, open workspaces, update workflows, file upload and maintenance, etc.)
    • Prioritize and manage workloads amongst functional team leads
    • Track and monitor routing of projects to appropriate team members, adhering to Agency process and ensuring quality control
    • Demonstrate complete job knowledge and thorough understanding of Agency processes and platforms, routing procedures, and roles and responsibilities of internal team members
    • Comprehensive knowledge of Clients' systems and procedures for tracking projects, submissions, etc.
    • Lead new hire onboardings for assigned workstreams
    • Participate in and conduct Project Management team meetings
    • Assist with operational initiatives, beyond the typical PM duties to assigned workstreams

    Qualifications

    • Bachelor's degree in marketing, management, advertising, communications, or related field, and/or equivalent work experience
    • 2-3 years of professional work experience within a life sciences agency setting
    • Product launch experience preferred
    • Knowledge of Microsoft Office Suite and Mac operating systems

    Navisync, a division of NPG Health, is an equal opportunity employer and strictly prohibits unlawful discrimination based upon an individual's race, color, religion, gender, sexual orientation, gender identity/expression, national origin/ancestry, age, mental/physical disability, medical condition, marital status, veteran status, or any other characteristic protected by law.


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