Office Assistant 3 - Albany, United States - StateJobsNY

Description

You must be currently reachable on the appropriate eligible list for this title or eligible to transfer to this title under Section 70.1 of the Civil Service Law.

Transfer:

For 70.1 transfer to a(n) Office Assistant 3 (Human Resources), SG 14, you must have one year of permanent competitive, or 55-b/55-c service in an approved title for transfer allocated to an SG-12 or above.

To determine if your current Civil Service title is eligible for transfer to this title, visit the Career Mobility GOT-IT website: Career Mobility Office " GOT-IT )

Appointments must not result in a second, consecutive transfer with an advancement of more than two S-grades.

Duties Description Time and Attendance/ Leave and Accruals Tracking System (LATS)

• Answer time and attendance related questions and assist employees with discrepancies on accrual statements (T&A mailbox).
• Oversee the timely and accurate processing of biweekly time sheets.

Process the following time and attendance programs in LATS:
o Voluntary Reduction in work Schedule (VRWS)
o Donated Leave

• Alternate Work Schedule
• Excused Leave
• Correct errors and update time history on time sheets that have been previously submitted and approved.
• Review 220 reports and verify that appropriate documentation has been received. Make any necessary corrections to time sheets.
• Calculating remainder mins for employees on reduced work schedules.
• Work with the DHR Staffing Unit to update employee information in LATS (e.g., changes in titles, grade levels, divisions).
• E-mail final accrual balances to requesting agency for OSC employees who have transferred to another agency.
• Calculate total number of hours worked for hourly employees each pay period; this includes holiday hours worked (Holiday Worked Report).
• Enter new employee information in LATS and the Human Resources Information System (HRIS).
• Run various reports on a weekly basis within LATS to assure that information is accurate, and that the system is functioning properly.
• Process Work schedule change forms.
• Process timesheets at the end of the pay period.

Provide Administrative Support to the EBU:

• Prepare letter correspondence to employees.
• Sort and file employee benefits/time and attendance records.
• Prepare employee benefits information packets.
• Order health insurance publications.
• Send notification, enrollment forms and benefit information to employees.

General Office Support

• Create packets for OSC New Employee Orientation.
• Assist in post-orientation review; ensuring all required documents are received and forwarded to the appropriate unit for processing.
• Perform miscellaneous clerical duties in support of office operations.
• Other projects and duties as required by operational needs.

Workers' Compensation Claims

• Access Call Center Intakes through the NYBEAS Worklist.
• Send out WC questionnaires to employees.
• Enter information within NYBEAS and/or C-2.
• Update LATS to reflect time off related to WC.
• Communicate with representatives for the State Insurance Fund regarding WC cases.
• Complete the yearly Public Employees Safety and Health (PESH) report.

Additional Comments Desired Competencies:

• Excellent customer service skills and experience with interpreting and explaining established policies and procedures to customers.
• Strong writing skills and experience independently drafting correspondence to audiences at various levels internal and external to the organization
• Demonstrates experience with maintaining a high level of confidentiality.
• Demonstrates technological proficiency including Microsoft Excel, Word, and Access and ability to create charts, graphs, and other visuals for the presentation of data.
• Ability to maintain high volume, highly visible electronic and paper files in a precise and efficient manner.
• Demonstrates strong organizational skills and attention to detail.
• Demonstrates strong interpersonal skills and ability to work with others.
• Ability to flourish in a fast-paced environment that requires significant multi-tasking and changing priorities.

Telecommuting:

The Office of the New York State Comptroller (OSC) supports telecommuting where it is reasonable to do so based upon the agency's mission and operational needs.

Generally, employees new to OSC will be restricted from telecommuting for at least 8 calendar weeks.

After the initial 8 calendar week restriction, if an employee's duties and work performance are aligned with telecommuting they may be allowed to do so.

Upon approval to telecommute, OSC employees may telecommute up to 5 days per pay period.


Reasonable Accommodation:
The NYS Office of the State Comptroller provides reasonable accommodations to applicants with disabilities. If you need reasonable accommodation for any part of the application and hiring process, please notify the Division of Human Resources at


Equal Opportunity Employment:
The Office of the NYS Comptroller values a workforce with a broad, diverse range of backgrounds and perspectives.

All employees are expected to contribute to a professional environment focused on self-evaluation and improvement, as well as acceptance and support of coworkers.

Some positions may require additional credentials or a background check to verify your identity.

Name Joanne Pirfo

Telephone

Fax

Email Address

Address

Street Office of Human Resources

110 State Street, 12th Floor

City Albany

State NY

Zip Code 12236

Notes on Applying Submit a clear, concise cover letter and resume stating how you meet the above minimum qualifications to , no later than April 29, 2024.

Documents must be sent as unlocked and accessible attachments.
Reference Item #00958-JFP in the subject line of your email and on your cover letter for proper routing.
If you have questions about this vacancy, please contact this Division representative:

Division contact:
Sarah Lucia,

When responding, please include the reference number and letters listed in this section only. The OER ID # should not be included.