Account Clerk III - Leesport, United States - Berks County, PA

Description

POSITION SUMMARY:
Ensures accurate accounting records for receipts and/or disbursements within the Berks County Youth Center.

Performs a variety of complex clerical, bookkeeping and accounting tasks applying accepted procedures to the preparation and maintenance of accounts payable and other records and financial, statistical and/or technical reports.

POSITION RESPONSIBILITIES:
Essential Functions

The duties and responsibilities of this position include, but are not necessarily limited to:

• Prepares purchase requisitions and emergency purchase requisitions for ordering of supplies and services.
• Prepares requisitions for payments of accounts payable.
• Prepares invoices in receiving for payment verification of all items received to justify payment.
• Verifies receipt of goods ordered and received and enters Oracle for payment of bill.
• Maintenance and oversight of all pending invoices for payment.
• Verifies computer printouts reflecting status of all Youth Center budget accounts.
• Maintain all disbursement accounts for Youth Center budgets.
• Checks budget lines available for transferring funds as needed. Makes budget transfers with all required information and justification for the request to the County's Budget Office.
• Process Journal Entries transferring funds from one account to another for reimbursement of goods or services.
• Maintains and updates electronic accounting data files in QuickBooks for the tracking of debits and credits to Youth Center budget lines.
• Encumbers and or requests to encumber funds for all Youth Center contracts and blanket orders to ensure that funds are available for payment to vendors.
• Review monthly out of County billing and forward invoices to contracted agencies for payment.
• Retrieves sorts and distributes mail as needed.
• Serves as the facility contact for Edwards Business Machines copier maintenance.
• Serves as the facility contact for United Document Destruction and Storage.

MINIMUM EDUCATION AND EXPERIENCE:

• High school graduation or possession of a GED Certificate from a recognized issuing agency.
• Two (2) years' experience in bookkeeping, accounting, advanced record keeping and statistical reporting abilities. May substitute directly related business school or college courses for up to one (1) year of experience.
• Any equivalent combination of experience and training that provides the required knowledge, skills, and abilities.

MINIMUM KNOWLEDGE, SKILLS, AND ABILITIES:

• Ability to perform a volume of numerical detail work with speed and accuracy to make difficult mathematical computations with and without mechanical assistance.
• Ability to understand and follow oral and written instructions and technical or legal terminology ·
• Ability to prepare reports and other records in a systematic and legible manner.
• Ability to operate a calculator by touch.
• Skills in operation of a variety of computer software programs including Microsoft Word, Excel, and Oracle.
• Ability to communicate effectively both orally and inwriting.
• Ability to work independently with a high degree of organization.
• Ability to maintain professional demeanor when dealing with internal/external customers.
• Ability to maintain cooperative working relationships with those contacted in the performance of duties.
• Ability to handle stress.
• Physical presence in the office is required.

PHYSICAL DEMANDS:

Work involves walking, talking, hearing, using hands to handle, feel objects, tools, or controls, and reaching with hands and arms.

Vision abilities required by this job include close vision and the ability to adjust focus. The employee must occasionally lift and/or move up to 10 pounds a distance of fifteen (15) feet or less. Eyestrain - Long periods of time looking at a computer screen. Long periods of sitting are required when analysis must be completed.


WORKING ENVIRONMENT:
Normal office environment.

This position description serves as a guideline for communicating the essential functions and other information about the position to the applicant/employee.

It is not intended to create a binding employment contract nor cover every detail of the position and may be changed where appropriate