Accountant III - Charleston, United States - Kanawha County Public Schools

Description

Position Type:
Service Personnel

Date Posted:
4/22/2024

Location:
Central Office

Closing Date:
04/26/2024 POSITION: Accountant III - Payroll

IMMEDIATE SUPERVISOR: Payroll Manager

FLSA STATUS: Non-exempt

EMPLOYMENT TERM: Minimum 261 days annually

SALARY: Pursuant to WV Code §18A-4-8a, in accordance with Kanawha County Salary Scale, Pay Grade F commensurate with experience and education level.

EVALUATION: Performance in this position will be evaluated annually by the building principal/immediate supervisor and in accordance with WV State Code §18A-2-12, WV State Board Policy 5314, and KCS's Guide to Performance Evaluation for Service Personnel.

JOB SUMMARY: Under the direction of the Payroll Manager, perform a variety of technical payroll accounting duties to assure that Kanawha County School employees are paid in an accurate and timely manner; prepare and maintain a variety of records and reports related to the payroll function.

PERFORMANCE RESPONSIBILITIES: Additional duties may be assigned.

• Payroll processing, generating semi-monthly and make-up check runs
• Perform responsible clerical and technical work related to the preparation of KCS payroll for both professional and service personnel
• Receive and audit KCS time reports for both professional and service personnel to assure accuracy and completeness
• Verify proper authorizing signatures and accuracy of payroll adjustments
• Calculate salary increases
• Calculate salary adjustments for new hires, transfers and terminations
• Calculate overpay and prepare necessary paperwork
• Receive and process attendance and leave information for employees
• Maintain detailed permanent records regarding KCS personnel, payroll transaction, salaries and related information
• Verify correct salary placement of KCS personnel
• Assure accuracy of forms
• Communicate with KCS personnel in person and on the phone
• Resolve payroll discrepancies and provide information concerning salaries, deductions, earned vacation, and sick days
• Verify and resolve discrepancies in regular employee status
• Prepare and maintain files, records and a variety of reports related to work performed
• Ability to operate a variety of office equipment including a copier, computer, fax machine and a calculator
• Ability to use Excel
• Be sensitive to payroll deadlines and ensure timely payroll submission every cycle
• Ensure that all payroll related laws (IRS, State of WV, DOL, FLSA, etc.) are followed
• Oral and written communication skills
• Use telephone techniques and etiquette
• Maintain interpersonal skills using tact, patience and courtesy
• Maintains regular attendance
• Maintains a neat and orderly work environment
• Receives permission from the Professional Accountant to work in excess of 40 hours per week
• Maintains effective working relationships
• Maintains confidentiality

QUALIFICATIONS: High School diploma or equivalent, pursuant to WV Code §18A-2-5; Criminal background check conducted pursuant to WV Code §18-5-15c; Meet the definition of "Qualifications" in WV Code §18A-4-8b; demonstrated competency, pursuant to WV Code §18A-4-8e (state-approved competency test) as required. Prefer a basic knowledge of payroll and accounting. Knowledge of WEIS helpful.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions

Accountant III means a person employed in the county board office to manage and supervise accounts payable, payroll procedures, or both.

PHYSICAL DEMANDS: The physical demands described are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is frequently required to sit, talk, hear, walk, stoop, reach, lift, pull, and push. The employee is required to use technology such as computers and multi-media equipment. Specific vision abilities required by this job include close vision such as to read handwritten or typed material, the ability to adjust focus. Occasionally the employee will lift up to 50 pounds such as to lift files and paper.

1. Must be able to handle stress and meet all deadlines.
2. Indoors in busy office, working in close proximity to co-workers.
3. Frequently required to work at a fast pace; requires considerable concentration and creativity.
4. Subject to stress caused by a changing environment, diversity in the organization, tight deadlines and work load.

WORK ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The work setting is indoors as well as outdoors. The work environment is an indoor setting. The noise level in the work environment is quiet to moderately loud dB).

The information contained in the job description is for compliance with the Americans with Disabilities Act (ADA) and is not an exhaustive list of duties performed by this position. Additional duties are performed by the individuals currently holding this position and additional duties may be assigned by the Superintendent or his/her designee.

REVISED JANUARY 2012