PT SECRETARY-ADMISSIONS - Midland, United States - Midland College

Description

Posting Details

Position Information

Job Title
PT SECRETARY-ADMISSIONS & OUTREACH (Pool)

Position Status
Part Time

Classification Title
Part-Time Clerk-Level IV-Up to 19 hpw

Work Location
Main Campus-3600 N. Garfield, Midland, TX

Job Summary

Provide administrative support for a department consisting of 10 full-time and 3 part-time staff members. Duties include ordering office supplies, submitting purchasing requisitions, gathering and processing timesheets, clerical and receptionist duties.

Required Qualifications

• High school diploma or equivalent
• Computer literacy to include experience working with Microsoft Office software
• Knowledge of general office equipment including copier, fax machine, and multi-line telephone
• Excellent communication and interpersonal skills, as well as strong organizational skills
• Critical thinking skills and detail-oriented

Preferred Qualifications

• Associate degree in a related field
• Prior clerical experience
• Experience working in higher education
• Experience with departmental budgets
• Bilingual in English and Spanish
• Experience with Jenzabar student information system software

Essential Functions

• Maintain personnel documents, review and prepare payroll time sheets and transmittals
• Maintain inventory of office equipment and computer inventory records
• Prepare help desk tickets for the department
• Maintains and monitors budget spreadsheet
• Orders departmental office supplies
• Responsible for all travel arrangements (i.e., hotel, travel reservations, etc)
• Responsible for collection of traveler's receipts to include proper reconciliation with purchasing
• Prepare purchasing requisitions for the department
• Maintain departmental calendar
• Take team huddle minutes and distribute them accordingly
• Serve as backup to cover the Testing Center when necessary
• Other duties as assigned

Physical Demands

• Must be able to remain in a stationary position 50% of the time
• The person in this position needs to occasionally move from office to other locations on campus
• Repetitive use of a keyboard at a workstation
• Use of manual dexterity
• The person in this position frequently communicates with others; must be able to exchange accurate information
• Frequently moves equipment or paperwork weighing up to 20 pounds
• Work mostly performed indoors, some outdoor Midland College or community events may be required and possible weekend attendance
• Must be able to work extended hours, including weekends, during heavy registration periods and Midland College community events

Security Sensitivity

All Midland College positions are security-sensitive and subject to Texas Education Code §51.215, which authorizes the employer to obtain criminal history record information. An employment offer is contingent on completion of a satisfactory criminal background investigation.

Min Salary
$12.00 per hour

Max Salary
$12.00 per hour

Pay Statement

Posting Detail Information

Posting Number
P01142S2016

Open Date
10/18/2023

Position Available
Immediately

Special Instructions to Applicants

All documents must be electronically submitted through the Midland College Online Employment Services website to be considered. Incomplete or improperly submitted applications may be excluded from consideration. Documents that must be submitted online: Completed online application and resume. If a specified closing date is not listed on the posting, there is a required minimum posting period of five business days. Please note: You are applying for an applicant pool position. Application status may be obtained from the hiring supervisor. Please call for additional details.

EEO Statement

In its efforts to promote nondiscrimination and as required by law, Midland College does not discriminate against any employee or applicant for employment because of race, color, religion, sex (including pregnancy, sexual orientation, or gender identity), national origin, age, disability, military status, genetic information, or on any other basis prohibited by law. Additionally, the College does not discriminate against an employee or applicant who acts to oppose such discrimination or participates in the investigation of a complaint related to a discriminatory employment practice. Employment decisions will be made on the basis of each applicant's job qualifications, experience, and abilities.