Human Resources Coordinator - Corona, United States - SONIA INC

Description

Job Description

Job Description

Sonia, Inc.

is a company dedicated to serving the developmentally disabled population.

Sonia, Inc.

currently has the opportunity for a temporary

HR Coordinator

to join our team .

Position Scope:
The

HR Coordinator

role is an

entry level , nonexempt position, under general direction from the Human Resources Supervisor or their designee, will perform a variety of human resource-related duties assigned to recruitment, onboarding, internal communication, discipline, disseminating policy, employment compliance issues, and other duties as assigned.

Essential Duties:

• Recruit, interview, and select care providers for current positions; accurately screens all care providers; check all references; and assure all hired employees can meet employment obligations (i.e. current insurance, CPR/First Aid, etc.).
• Assists the training unit with conducting care provider orientations, as needed.
• Conduct exit interviews in a timely manner.
• Periodically assists care providers' enrollment into CPR/First Aid classes.
• Coordinate/obtain required TB tests and Live Scans for potential/existing care providers (if applicable).
• Responsible for consistently reviewing and maintaining care provider files assuring that all personnel transactions are accurately entered, completed, and documented in a timely manner.
• Process personnel changes and Personnel Action Notice (PANs) (for care providers) in an accurate and timely manner.
• Maintain and periodically update employee condition of employment documents (i.e. California Driver's License, CPR/First Aid, etc.).
• Review and audit care providers' timecards; substantiate address, time slots, and hours; verify parent's signatures; follow up and resolve timecard errors (incomplete and/or incorrect).
• Responsible for terminating care providers after an established inactive timeframe.
• Responsible for distributing information to care providers (i.e health insurance, 401k, and other associated benefits); ensure that all submitted forms are entered and maintained accurately.
• Assist in compiling and resolving employee incident reports, and keep abreast of ongoing laws and employment legislation.
• Reinforce the company's policies, rules, and procedures to ensure care provider safety.
• Support care providers when human resources/employee relations issues arise.
• Adhere to general guidelines required by Cal-OSHA.
• Maintain interdepartmental communication and ongoing communication with care providers.
• Maintain ongoing communication with Human Resources Supervisor and provide updates as it relates to trends, risks, or challenges.
• Ability to function appropriately within all HR-related company platforms.
• Continuously strive to provide excellent customer service, and interpersonal communication and serve as a source of accurate information.

Secondary Duties:

• Assists in other administrative areas of the organization when needed.
• When called upon, will assist in conducting CPR/First Aid classes, as needed.
• May periodically attend job fairs and other recruitment venues for care providers.
• Assist the HR Supervisor with worker's compensation issues; assist in maintaining separate confidential files for all worker's compensation claims.
• Occasionally, assists with on-the-job training when new departmental staff members are onboarded.
• Attend all mandatory meetings in a timely manner.

Education, Experience, and Skills Required:

• High school diploma or equivalent (GED)
• Ability to read, write and communicate effectively in English and Spanish (Bilingual Preferred).
• Ability to type 30 wpm and do basic business arithmetic.
• Excellent organizational, time-management, and problem-solving skills.
• Practical application of MS Excel, MS Outlook, MS PowerPoint, MS Word, and MS Teams for Windows required.
• Practical application of HelloSign and/or DocuSign and other cloud-based e-signature solutions/digital platforms.
• Ability to use standard office machines such as a personal computer, calculator, copier, fax machine, telephone, etc.
• Ability to utilize video and audio conferencing and online chat-based platforms such as Zoom.
• Valid California Driver's License.

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