Workplace Operations Manager - San Mateo - EVE Inc

Description

Eve Workplace Operations Manager

At Eve, we're redefining what's possible in legal technology. Our mission is to empower plaintiff law firms with AI-driven solutions that elevate how they operate, serve clients, and grow. We believe the future of law will be built by "AI-Native Law Firms" firms that are managed, scaled, and optimized by intelligent systems rather than manual processes and endless administrative work. Eve's technology augments the capabilities of attorneys across every stage of a case from intake and document review to strategy and settlement so they can focus on what truly matters: achieving the best outcomes for their clients. Our vision is simple yet transformative: enable every firm to operate at its highest potential through the power of AI.

Why Join Eve:

Product-market fit: Eve is used by over 550+ law firms, and we're growing fast.

Backed by top investors: We've raised over $160M from world-class partners including Spark Capital, Andreessen Horowitz(A16z), Menlo Ventures, and Lightspeed.

Built by a world-class team: Engineers, designers, and operators from places like Scale, Meta, Airbnb, Cruise, Square, Rubrik, and Lyft are building Eve from the ground up.

AI-Native from day one: We're on the bleeding edge of AI, collaborating directly with teams at OpenAI and Anthropic to build best-in-class AI workflows tailored for legal work.

Explosive growth: We are growing 2X revenue Quarter over Quarter.

What You Will Accomplish:

We're looking for our first full time onsite Workplace Operations Manager to build the backbone of our day-to-day operations at our Headquarters in San Mateo. You will be the face of our company and a culture ambassador.

Office Operations & Facilities:

-Recommend and manage office security systems; including building entry and cameras, NDAs, waivers, etc.

-Oversee office maintenance and promptly address facility issues

-Act as primary liaison between the company and office building management (e.g. repairs, rent payments, building code compliance, etc.)

-Serve as the primary point of contact for all guests: employee visitors, clients, investors, and candidates; helping coordinate travel arrangements as necessary

-Manage the reception area and conference rooms to ensure every guest has a professional and welcoming experience

-Maintain daily office cleanliness, maintenance and organization

-Monitor and maintain office supply inventory including snack and beverage program

-Handle incoming / outgoing mail and packages; distribute incoming mail to appropriate personnel / teams

-Establish and serve as primary point of contact for vendors and service providers

-Maintain office and IT budgets; partnering with Finance on conscious spending while providing best of class systems and atmosphere

-Oversee office space planning, including seating rearrangements and utilization optimization; assist with build-out of expansion / move of office space

-Set up and maintain IT workflows: device procurement and management, new-hire desk setup, wi-fi infrastructure, AV / conferencing systems, platform management, and help inquiries

Team Experience:

-Partner with People to support culture initiatives and help plan and execute team events, happy hours, offsites, celebrations and holiday parties

-Partner with People on planning and executing company All Hands and general company wide meetings

-Support the Talent team through onsite coordination

-Support People and Talent with new hire onsite onboarding

-Partner with People and Finance to ensure all employees have proper onsite budgets (lunch and parking); prior to start date or relocation

-Support visiting executives, investors, partners and special projects

-Adhere to and promote company policies, guidelines and procedures

What We Are Looking For:

• 4+ years of experience in administrative support, office management, facilities coordination and team enablement
• Kind, reliable and trustworthy; understands the importance of building strong relationships across the company regardless of employee's position and title
• Strong organizational and multitasking abilities and comfortable in a dynamic work environment
• Customer service mindset with attention to detail and handle sensitive information with discretion Great at problem solving and working independently
• Experience with vendor partnerships and project management
• Tech fluent: expert with Google Workspace, Slack, Notion, and heavy IT troubleshooting Occasionally travel to support company events and office support

Nice to Have:

• Roll up your sleeves attitude no job is too small or big
• Comfortable using AI platforms for increased efficiency
• Worked at a high growth startup and able to navigate an ambiguous environment
• Ownership mentality you are biased to action, results focused, and team / community oriented

$90,000 - $120,000 a year

Benefits:

Competitive Salary & Equity

401(k) Program with Employer Matching Health, Dental, Vision and Life Insurance Short Term and Long Term Disability

Commuter and Parking Benefits

Autonomous Work Environment

Office Setup Reimbursement

Flexible Time Off (FTO) + Holidays

Quarterly Team Gatherings

In office Perks

Compensation and description (Lever field): Compensation at Eve is highly competitive and determined based on experience, seniority, and considerations of both internal and external equity, as well as location. For this position, the base salary range is between $90,000 - $120,000 USD per year. In addition to a compelling salary and performance-based bonuses, we offer an equity component that provides meaningful ownership and the opportunity to share in the company's long-term success.