Operations Specialist - San Francisco, United States - Office of the Secretary of Health and Human Services

Office of the Secretary of Health and Human Services San Francisco, United States

1 month ago

Show more Collapse job

Description

SummaryThis position is located in the Department of Health and Human Services, Office of the General Counsel, headquartered in Washington, District of Columbia.

This announcement is open to Department of Health and Human Services (HHS), Office of the General Counsel (OGC) Federal career or career conditional employees only.

This job is open toCareer transition (CTAP, ICTAP, RPL)Federal employees who meet the definition of a "surplus" or "displaced" employee.

Internal to an agencyCurrent federal employees of this agency.

Clarification from the agencyCurrent HHS Federal career or career conditional employees only, to include current HHS Federal employees with the following eligibilities:
Career Transition Assistance Program (CTAP)DutiesDivisions

All of these positions are located in Washington, DC onlyThe Centers for Medicare and Medicaid Services Division (CMSD) provides legal services to the Centers for Medicare and Medicaid Services (CMS).

CMS is the federal agency responsible for administering the nation's largest government-supported health programs.

The Children, Families and Aging Division (CFAD) provides legal services to the Administration on Children and Families (ACF) and the Administration on Aging (AoA).

These agencies administer programs to improve the lives of the neediest and most vulnerable individuals:

children, the elderly, the poor, members of minority groups, the homeless, the abused and neglected, and those who come from abroad to seek refuge in the United States.

The Civil Rights Division (CRD) provides legal services in support of the investigative and enforcement activities for the HHS Office for Civil Rights (OCR).

OCR is responsible for enforcing laws prohibiting discrimination on the basis of race, color, national origin, disability, age, sex and religion in programs funded by HHS.

These programs include Medicare, Medicaid and Temporary Assistance for Needy Families.

The Ethics Division (ETH) provides legal services involving the federal criminal conflict of interest statutes, the Standards of Ethical Conduct regulations, the financial disclosure provisions of the Ethics in Government Act, the ethics requirements for government contracting under the Procurement Integrity Act, the political activity restrictions in the Hatch Act and related statutes, and appropriations law issues relating to lobbying, publicity and propaganda, and travel reimbursement from non-federal sources.

The Food and Drug Division (FDD) provides legal services involving the Food and Drug Administration's (FDA) regulatory activities.

FDA is responsible for the safety and/or effectiveness, and proper manufacturing and labeling, of a broad range of drug, biologic, medical device, food, cosmetic, and electronic products, including items as diverse as statins and anti-depressants, blood and vaccines, heart valves and dialysis machines, bioengineered foods, planar contact lenses, and lasers and microwave ovens.

The General Law Division (GLD) serves as house counsel on matters affecting the general management and administration of the Department's agencies and operations.

GL subject areas include:
Procurement law - contract development and representation on bid protests and contract disputes; Appropriations law and Contracts; Access laws - the Freedom of Information Act, the Privacy Act and the Federal Advisory Committee Act; Personnel law - in administrative tribunals such as the Equal Employment Opportunity Commission, the Merit Systems Protection Board and the Federal Labor Relations Authority; Federal Tort Claims Act - Most of this work involves adjudication of administrative claims and defensive litigation on cases in which medical malpractice is alleged against Departmental employees, contractors or grantees;The Legislation Division (LEG) provides legislative legal services to all component agencies of the Department

Its functions include:

Bill drafting; Writing or reviewing Secretarial letters giving views on proposed legislation; Coordinating clearance of legislative matters between the Department and OMB, and Providing legislative guidance to the Officer of the Secretary staff offices.

The Public Health Division (PHD) provides legal services to the agencies that constitute the Public Health Service.

The Division's principal clients are the National Institutes of Health (NIH), the Centers for Disease Control and Prevention (CDC), the Indian Health Service (IHS), the Health Resources and Services Administration (HRSA), and the Substance Abuse and Mental Health Services Administration (SAMHSA), and the Office of the Assistant Secretary for Health (OASH, which includes the Office of the Surgeon General and other assorted programs such as family planning, minority health, and women's health).

In addition, the Division advises two smaller agencies, the Agency for Healthcare Research and Quality (AHRQ) and the Agency for Toxic Substances and Disease Registry (ATSDR).

Regions:

Regional Offices are located in the link below: Regional office ensures the Department maintains close contact with state, local, and tribal partners and addresses the needs of communities and individuals served through HHS programs and policies.

Requirements Conditions of EmploymentU.S. Citizenship required.
Males born after December 31, 1959 must be registered or exempt from Selective Service - for federal employment.
Meet time in grade restrictions by the closing date of the announcement.
Appointment will be subject to the applicant's successful completion of a background security investigation and favorable adjudication. All information concerning qualifications is subject to investigation.

Documentation that you present for purposes of completing the Department of Homeland Security (DHS) Form I-9 will be verified through the DHS "E-Verify" System.

All Federal employees are required to have Federal salary payments made by direct deposit to a financial institution of their choice.

All qualification requirements must be met by the closing date.
A financial disclosure statement may be required.

QualificationsAs an Operations Specialist you will:

Independently assess office needs (e.g., personnel, training, supplies and equipment, travel, facilities maintenance) and prepare the annual financial operating plan, status of funds, and review of program objectives for assigned office.

Oversee and manage Division or Regional component of OGC enterprise-wide information system used to identify, track, and provide data to management on assignment, time spent, and completion of legal work matters including litigation and requests for legal advice.

Serve as resource and point of contact for Office staff and management with regard to plans and actions involving HR.Serve as resource and point of contact for staff and management with regard to analyzing the effectiveness of procurement, supply, inventory and property management systems.

Oversee and responsible for the implementation of the correspondence and records management plans for the Office and staff.

WHAT WE ARE LOOKING FORMinimum Qualifications:
You must have one-year specialized experience to perform successfully the duties of the position.

To be creditable, specialized experience must have been equivalent to at least the GS-12 grade level in the Federal service performing at least five (5) of the following:Developing annual budget forecasts and/or managing budget compliance.

Assisting attorneys or similar professionals with case and workload management.
Managing records and record systems, including paperless records management.
Researching HR guidance and policy.
Utilizing online systems for travel, timekeeping and other office functions.
Analyzing office operations for opportunities to increase efficiency and productivity.

Documenting experience:
IN DESCRIBING YOUR EXPERIENCE, PLEASE BE CLEAR AND SPECIFIC. WE WILL NOT MAKE ASSUMPTIONS REGARDING YOUR EXPERIENCE. Qualifications are based on breadth/level of experience.

In addition to describing duties performed, applicants must provide the exact dates of each period of employment (from MM/YY to MM/YY) and the number of hours worked per week if part time.

As qualification determinations cannot be made when resumes do not include the required information, failure to provide this information may result in disqualification.

Applicants are encouraged to use the USAJOBS Resume Builder to develop their federal resume.

Do not copy and paste the duties, specialized experience, or occupational application questionnaire from this announcement into your resume as that will not be considered a demonstration of your qualifications for this position.

In accordance with Office of Personnel Management policy, federal employees are assumed to have gained experience by performing duties and responsibilities appropriate for their official series and grade level as described in their position description.

Experience that would not normally be part of the employee's position is creditable, however, when documented by satisfactory evidence, such as a signed memorandum from the employee's supervisor or an SF-50 or SF-52 documenting an official detail or other official assignment.

The documentation must indicate whether the duties were performed full time or, if part time, the "percentage of times" the other duties were performed.

It is expected that this documentation is included in the employee's official personnel record.

In order to receive credit for experience in your resume that is not within the official series and grade level of your official position, you must provide a copy of the appropriate documentation of such experience as indicated above.

Experience refers to paid and unpaid experience, including volunteer work done through national Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; community; student; social).

Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to gain employment.

You will receive credit for all qualifying experience, including volunteer experience.

If such experience is on a part-time basis, you must provide the average number of hours worked per week as well as the beginning and ending dates of the experience so it can be fully credited.

OPM Qualification General Policies WebsiteEducationThis job does not have an education qualification requirement.

Additional informationTHINGS YOU NEED TO KNOWSalary:
GS-13: $103,409 - $134,435 per annumSalary wage as shown is for the Rest of the U.S. pay scale and does not include locality pay. For specific wage information, refer to the OPM Salary Tables.
Incentives may be authorized; however, this is contingent upon multiple factors, including funds availability.

If authorized, certain incentives may require you to sign a service agreement to remain in the Federal government for a period of up to 3 years.

Note:
This statement does not imply nor guarantee an incentive will be offered and paid.

Incentives may include the following:
moving expenses, recruitment or relocation incentive; student loan repayment, superior qualifications appointment, creditable service for annual leave for prior non-federal work experience or prior uniformed military service, etc

Bargaining Unit Position:

NoResearch position:
No

Drug Screening Required:

NoSpecial Hiring Authorities for Veterans - Hiring Authorities for Military Spouses - With Disabilities (Schedule A) - Transition Assistance Program/Interagency Career Transition Assistance Program (CTAP/ICTAP): For information on how to apply as an CTAP/ICTAP eligible see To be well-qualified and exercise selection priority for this vacancy, displaced Federal employees must be rated at 85.0 or above on the rating criteria for this position.

Beginning January 1, 2010, agencies must seek prior approval from OPM before they can appoint a current or recent political appointee to a competitive or non-political excepted service position at any level under the provisions of title 5, United States Code.

If you are currently, or have been within the last 5 years, a political Schedule A, Schedule C, or Non-career SES employee in the executive branch, you MUST disclose that to the Human Resources Office.

BenefitsA career with the U.S. government provides employees with a comprehensive benefits package.

As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding.

Opens in a new windowLearn more about federal benefits.

Review our benefitsEligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent.

Contact the hiring agency for more information on the specific benefits offered.

How You Will Be EvaluatedYou will be evaluated for this job based on how well you meet the qualifications above.

Additional selections may be made for similar positions across the Department of Health and Human Services (HHS) within the local commuting area(s) of the location identified in this announcement.

By applying, you agree to have your application shared with any interested selecting official(s) at HHS.

Clearance of CTAP/ICTAP will be applied for similar positions across HHS.In accordance with Executive Order 12564 of September 14, 1986, The Department of Health and Human Services (HHS) is A Drug-Free Federal Workplace.

The use of illegal drugs, on or off duty, by Federal employees is inconsistent not only with the law-abiding behavior expected of all citizens, but also with the special trust placed in such employees as servants of the public.

Once the application process is complete, a review of the resume and supporting documentation will be made and compared against your responses to the application questionnaire to determine if you are qualified for this job.

If, after reviewing your resume and/or supporting documentation, a determination is made that you have inflated your qualifications and/or experience, you may lose consideration for this position.

Please follow all instructions carefully. Errors or omissions may affect your eligibility.
For PHS Commissioned Corps (CC)

Officers:
PHS Commissioned Corps (CC)

Officers interested in performing the duties of this position within the commissioned Corps may apply online to this announcement.

Candidates will be referred as CC personnel and not as candidates for conversion to a permanent career or career-conditional appointment.

For Competitive Merit Promotion and Veterans Employment Opportunities Act (VEOA) Applicants:
The highest rated candidates will be referred to the hiring agency

For Noncompetitive Applicants:
All qualified candidates will be referred to the hiring agency.

Your qualifications will be evaluated on the following competencies (knowledge, skills, abilities and other characteristics):Administration and ManagementDatabase AdministrationDecision MakingFinancial ManagementWritingTo preview the application questionnaire, click the following link: career with the U.S.

government provides employees with a comprehensive benefits package.

As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding.

Opens in a new windowLearn more about federal benefits.

Review our benefitsEligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent.

Contact the hiring agency for more information on the specific benefits offered.

Required DocumentsAs a new or existing federal employee, you and your family may have access to a range of benefits.

Your benefits depend on the type of position you have - whether you're a permanent, part-time, temporary or an intermittent employee.

You may be eligible for the following benefits, however, check with your agency to make sure you're eligible under their policies.

Submission of a resume alone IS NOT a complete application.

You must provide a complete online Application Package which includes:

Your Resume:

You are encouraged to use the USAJobs online resume builder to ensure that all required information is in your resume.

You resume must clearly articulate how your skills and experiences align to the criteria defined in the qualifications section of this announcement and it must support your responses to the application questionnaire.

For each position you must describe your duties, accomplishments, related skills, and responsibilities. Your resume must also include the day, month, and year that you began and ended for each position held. Full-time employment will be assumed unless otherwise stated on your resume. Part-time employment will be prorated in crediting experience. Not providing this information may result in the lowering of your assessment score or an ineligible rating. For resume writing guidance, please visit the USAJobs Resource Center or view their video tutorial.

For Most Effective Resumes Tips visit:
complete Application Questionnaire )SF-50 (Notification of Personnel Action) - documentation supporting eligibility. If submitting a copy of your Notification of Personnel Action (SF-50), or equivalent, submit one that shows the effective date of your current position, the full performance level, career or career conditional tenure and status in the competitive service.
Other required supporting documents.

Other Supporting Documents:
(Only Submit if applicable to you.)

College transcript (if qualifying all or in part based on your education)Veterans' Preference documentation:

If you are claiming 5 point preference, you must submit a copy of your DD Form 214, Certificate of Release or Discharge from the armed forces that supports dates of service and discharge status; if claiming 10 point preference, an application for 10-Point Veterans Preference (SF-15) and an official document dated 1991 or later, from the Department of Veterans Affairs or from a branch of the Armed Forces, and/or any other associated documentation based on your preference.

CTAP/ICTAP DocumentationA copy of your RIF separation notice, notice of proposed removal for failure to relocate, notice of disability annuity termination, or certification from the National Guard Bureau or Military Department that you are eligible for disability retirement;A copy of your SF-50 "Notification of Personnel Action'', documenting your RIF separation, noting your positions, grade level, and duty location, and/or Agency certification of inability to place you through RPL, etc.;A copy of your latest performance appraisal including your rating; andAny documentation from your agency that shows your current promotion potential.

PHS Commissioned Corps (CC)

Officers must provide a copy of your current personnel order or other supporting documentation to be referred as CC.Veterans Employment Opportunities Act (VEOA) documentation, if applicable.

For more information, please go to supporting eligibility for non-competitive appointment, (severely disabled, eligible veterans, certain military spouses, etc.)For Résumé Tips visit:
Application Tips visit: additional information about USAJOBS visit the

Help Center:
are not required to submit official documents at this time; copies are sufficient.

How to ApplyTo apply for this position, you must complete the occupational questionnaire and submit the documentation specified in the Required Documents section below.*To begin, click Apply Online to create a USAJOBS account or log in to your existing account.

Follow the prompts to select your USAJOBS resume and/or other supporting documents and complete the occupational questionnaire.*Click the Submit My Answers button to submit your application package.*It is your responsibility to ensure your responses and appropriate documentation is submitted prior to the closing date.

To verify your application is complete, log into your USAJOBS account at , select the Application Status link, and then select the more information link for this position.

The Details page will display the status of your application, the documentation received and processed, and any correspondence the agency has sent related to this application.

Your uploaded documents may take several hours to clear the virus scan process.

To return to an incomplete application, log into your USAJOBS account at and click Update Application in the vacancy announcement.

You must re-select your resume and/or other documents from your USAJOBS account or your application will be incomplete.

The complete Application Package must be submitted by 11:59 PM (EST) on 05/20/2024.Agency contact informationSROC Help .govAddressOffice of the General Counsel200 Independence Avenue, S.W.Washington, DC 20201USNext stepsOnce the online questionnaire is received you will receive an acknowledgement email that your submission was successful.

The best qualified candidates will be referred to the hiring manager for further consideration and possible interview. We expect to make a selection within 45 days of the closing date of this announcement.

You will receive notice via email or by mail, if no email address was provided by you during the application process, once this process is completed (generally 4-6 weeks).You will be required to submit official documentation prior to appointment.

The agency will then verify the information provided on your application (i.e., degree, veterans' preference, disability, etc.).

HHS has a Critical Preparedness and Response Mission:

we protect the American people from health threats, research emerging diseases, and mobilize public health programs with domestic and international partners.

HHS' 24/7 Secretary's Operations Center (SOC) unites highly trained experts, well established processes, and state-of-the-art technology to coordinate resources and information as HHS responds to emergencies worldwide.

Every HHS employee has a role in supporting public health emergency management, whether through voluntary temporary assignments to emergency responses or sustaining other HHS programs and activities while colleagues respond.

In addition to their everyday work, HHS offers employees the opportunity to contribute their unique skills through voluntary temporary assignments to humanitarian emergencies or Departmental priorities countering new and emerging health, safety, and security threats.

Fair and TransparentThe Federal hiring process is set up to be fair and transparent. Please read the following guidance.

Equal Employment Opportunity (EEO) PolicyCriminal history inquiriesReasonable accommodation policyFinancial suitabilitySelective ServiceNew employee probationary periodSignature and false statementsPrivacy ActSocial security number requestRequired DocumentsSubmission of a resume alone IS NOT a complete application.

You must provide a complete online Application Package which includes:

Your Resume: