Compliance Specialist - Randolph, United States - Moran Environmental Recovery

Description

Job Description

This role will primarily be responsible for data entry tasks related

to employee physicals and company licensing, ensuring accuracy and confidentiality filling. This position will

also be responsible for researching environmental licensing requirements across various states and

cities. Proficiency in Microsoft Office and Adobe Acrobat is required to effectively support our

administrative operations.

JOB RESPONSIBILITIES:

• Data Entry: Accurately input and update employee physicals, licensing information and training

certifications into the company's database or designated software systems.

• Compliance Support: Assist in maintaining compliance with regulatory requirements by

verifying and organizing relevant documents, ensuring records are up to date and complete.

• Record Keeping: Create and maintain organized and accessible electronic filings for employee

physicals and licensing records.

• Reporting: Prepare routine reports summarizing data related to employee physicals and company

licensing for internal stakeholders.

• Communication: Communicate with internal departments and external entities to gather

necessary information or resolve data discrepancies.

• Administrative Support: Assist with general administrative tasks such as scheduling

appointments, organizing meetings, and providing support to team members as needed.

• Quality Assurance: Review data entries for accuracy and completeness, promptly addressing any

errors or inconsistencies.

• Research: Conduct comprehensive research on environmental licensing requirements in different

states and cities

• Communicate with state and city environmental agencies, local authorities, and relevant

departments to gather accurate and up-to-date information on licensing requirements.

• Consulting with the legal department and advising leadership and management on compliance

matters.

QUALIFICATIONS:

• High school diploma or equivalent. Additional certifications or coursework in administrative or

data management fields are a plus.

• Strong knowledge of Word, Excel, and Outlook to create documents, spreadsheets, and manage

emails effectively.

• Familiarity with Adobe Acrobat for document conversion, editing, and organizing PDF files.

• Excellent attention to detail and ability to maintain accuracy while handling large volumes of

data.

• Demonstrated ability to organize and maintain electronic files systematically.

• Strong multitasking and time management skills to prioritize tasks and meet deadlines.

• Effective verbal and written communication skills to interact with colleagues and external

parties professionally.

• Ability to handle sensitive information with discretion and maintain strict confidentiality.

• Willingness to collaborate and assist team members to achieve departmental goals.

• Ability to adapt to changing priorities and work effectively in a fast-paced environment.

Moran Environmental Recovery is an Equal Opportunity Employer.