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    SENIOR OFFICE ASSOCIATE - Anchorage, United States - Municipality of Anchorage (AK)

    Municipality of Anchorage (AK)
    Municipality of Anchorage (AK) Anchorage, United States

    3 weeks ago

    Default job background
    Description
    Open to the general public and any current Municipal employee.


    This position is represented by the Anchorage Municipal Employee Association (AMEA) and is subject to the provisions of the current agreement between the Municipality of Anchorage and the AMEA.


    DEPARTMENT:
    Anchorage Health Department


    HOURS OF WORK:
    Monday through Friday; 8:00 a.m. to 5:00 p.m. with some flexibility.


    LOCATION:
    825 L St.

    AnchorageUnder general supervision provides all aspects of public counter duties, cash management duties, processing of various applications, and response to public questions and complaints.

    Assist in preparation and mailing of routine correspondence such as letters, notices, and invoices. Assist with the administration of food workers' tests. Assure strict security of personal and financial data, receive and track cash, checks.

    credit cards; operate cash register; prepare daily activity and cash summary reports, collect daily receipts and deposits in safe, and reconcile division revenue.

    Assist in initial response data for complaints. Provide administrative support to Division Managers and Department Supervisors as necessary. Draft and prepare correspondence and fiscal management reports. Prepare purchase orders, maintain procurement cards, authorize invoices, and order supplies as needed. Maintain filing systems as directed and manage office inventory and equipment. Coordinate department meetings. Provide phone coverage for Department phone lines.

    Provide staff support for AHD Commissions to include attending, setting up and taking minutes at meetings, updating the websites and other duties as assigned.

    Responsible for the tracking, distribution, and response of Conditional Use Permit process. Perform other related duties as assigned.


    The Anchorage Health Department (AHD) engages in the State of Alaska Department of Health and Social Services (DHSS) emergency responses and the federal Incident Command System (ICS).

    This includes training exercises as part of the AHD's Crisis Health Action Team (CHAT) and municipal Emergency Operations Center (EOC).

    In the case of a natural or manmade disaster AHD's employees may be called to engage in emergency operations responses and recovery.

    High school diploma, GED, or equivalent and two (2) years of experience in office clerical work.

    OR

    Associates degree in Accounting, Business, Computer Information Systems or similar discipline and experience in office clerical work.


    • Ability to type at a net speed of 35 WPM.

    Note:

    The typing documentation or certification must contain the applicant's name and be current within the past one (1) year.

    Preference will be given to Anchorage Municipal Employees Association (AMEA) employees.

    AMEA employees who are successful in the screening process will be forwarded to the Department for consideration prior to any non-AMEA applicants.

    The Municipality of Anchorage participates in the U.S. Department of Homeland Security

    E-verify Program. For more information, please go to E-Verify is a registered trademark of the U.S. Department of Homeland Security.


    If selected for hire, the appointment in this position will be conditional based upon a satisfactory Municipal Employment Office conducted background check.

    A background check encompasses criminal history, verifying education, and verifying dates of employment.

    All required certifications and licenses must remain current for the duration of employment.


    Military Service Interview Preference:


    Veterans or who wish to be considered for interview preference as permitted in Municipal Personnel Rules D must attach to the application a copy of their DD Form 214, DD Form 256, NGB Form 22, or a letter from the US Department of Veterans Affairs recognizing the person as a veteran.

    The attached documentation must show an honorable discharge or general (under honorable conditions) discharge. The minimum qualifications of the position must be met for preference consideration.


    Individuals currently serving as a member in good standing in the National Guard or the organized military reserves who wish to be considered for interview preference as permitted in Municipal Personnel Rules D must attach proof of current service to the application.

    Proof of current service can be shown by submission of a statement of service which, at a minimum, shows full name, date of birth, Social Security Number, date service began, branch of service, rank, name of command providing the information, and unit of assignment.

    The statement of service must be on a form or letterhead of the individual's command organization and show the name, signature, title and contact information for the signer providing the statement of service.

    The minimum qualifications of the position must be met for preference consideration.

    The Municipality of Anchorage is an employer of National Service.

    Please be sure to include any volunteer work with AmeriCorps, Peace Corps, or other national service programs on your application in the work history portion.


    Application Process:

    Once applicants click the "Apply" link underneath the header section of a vacancy announcement, applicants will be directed to the website to log into their existing account (or to create an account) of their application profile.

    Applicants will create or review their profile, make any updates necessary, and submit their application from their personal account.


    Note:
    The GovernmentJobs website and applicant's profile accounts are not administered by the Municipality of Anchorage. For technical assistance or customer service regarding an account profile, applicants may contact the GovernmentJobs customer support line at

    For general questions regarding Municipal vacancy announcements or the employment process with the Municipality of Anchorage, applicants may contact the Human Resources Department at during regular business hours of Monday through Friday 8:00 a.m.

    to 5:00 p.m., Alaska Standard Time.

    The MOA is an EO and AA employer and complies with Title I of the ADA.

    For information regarding requests for reasonable accommodations related to employment under the Americans with Disabilities Act, please contact the Municipality of Anchorage ADA Coordinator at
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