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    • Administrative Assistant - San Antonio - Akkodis

    Akkodis
    Akkodis San Antonio

    3 weeks ago

    Akkodis background
    Technology / Internet
    Description

    Akkodis is seeking an Administrative Assistant for a 12-month contract position with our direct client located in San Antonio, TX (on-site). We are looking for applicants with experience in performing routine clerical and administrative functions such as drafting correspondence, scheduling appointments, conducting research, organizing, maintaining paper and electronic files, providing information to callers, maintaining SAP time entry, and submitting expense reports.

    Job Description:

    • Administrative Tasks:
      • Develop and maintain spreadsheets encompassing various matters.
      • Assist staff with research and preparation of reports and presentations.
      • Manage appointments, coordinate/schedule meetings, and maintain calendars.
      • Modify and upgrade data systems.
      • Assist in the utilization of computerized applications to facilitate productivity.
      • Responsible for assessing and maintaining all office supplies.
      • Maintain division files.
      • Prepare and distribute minutes of meetings.
      • Open and distribute division mail and prepare urgent packages for overnight.
      • Track/monitor incoming and outgoing correspondence as needed.
      • Prepare, coordinate, and maintain budget data and submissions.
      • Coordinate travel arrangements and assist with scheduling.
      • Initiate purchase requisitions and service entry sheets in SAP.
      • Verify and process invoices for payment, prepare travel authorizations, and submit/maintain monthly expense reports.
      • Submit work order requests for department moves, telephones, voice-mail requests, PC log-on, etc.
      • Maintain SAP time entry reporting for executive's direct reports.
      • Orient, train, and assign work to lower-level employees.
      • Perform other project and process improvement initiatives as assigned.

    Minimum Qualifications:

    • High School Diploma or GED.
    • Extensive experience in secretarial/administrative management for operational units.
    • Advanced skills in Microsoft Office Package, including word processing, spreadsheets, database, presentation software, electronic mail, and scheduling.
    • Ability to set priorities, organize work, and make occasional exceptions.
    • Ability to develop and maintain working relationships with customers and support teams.
    • Initiative to work independently or as a member of a team, coordinating with others to achieve desired results.
    • Well-developed written and verbal communication skills for interaction with all levels of personnel.
    • Ability to meet goals and objectives with minimal direct supervision.
    • High level of accuracy of work and attention to detail.
    • Effective interpersonal and customer service skills.
    • Proven ability to manage multiple tasks with urgency by delivering accurate results on time.
    • Ability to effectively manage sensitive and confidential information.

    Preferred Qualifications:

    • Associate's degree in office administration, business, or other related field from an accredited institution.
    • Experience with SAP.
    • Experience in the utility industry.
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