Assistant Director of Operations - New Haven, United States - Yale University

Description

Position Focus:

The Budget Lab at Yale is a policy research center within Yale Law School dedicated to providing in-depth analysis of federal policy proposals for the American economy. Reporting to the Executive Director of The Budget Lab, the Assistant Director of Operations is responsible for the Lab's operations and processes.

Working with all members of The Budget Lab's team, the Assistant Director of Operations ensures that staff have the resources and information needed for their research, facilitates their collaboration, and works to develop final public-facing products for the research output of the Lab. The Assistant Director of Operations coordinates with University and external partners to facilitate the Lab's fundraising and communications efforts.

The Assistant Director:

Works in collaboration with the Executive Director and participates in the long-term and strategic planning of The Budget Lab.

Serves as primary interface with Yale University and Yale Law School, maintaining a knowledge of University policies and processes and ensuring compliance.

Identifies operational needs and develop and implement solutions; develops internal processes to manage workflows, information dissemination and access, and administration.

Assists in onboarding new staff and collaborates with other partner centers to support New Haven-based pre-doctoral fellows.

Responsible for managing the center's budget and working in coordination with the YLS Business Office to oversee the center's financial planning and management.

Assists in fundraising efforts, including grant writing and strategy; acts as liaison with grantor organizations and with the Alumni Engagement & Development Office.

Oversees contracted suppliers from onboarding to project end and serves as their primary point of contact with The Budget Lab.

Manages The Budget Lab's website, acting as principal liaison between web developers, Budget Lab leadership, and the policy team; manages other public-facing communications and systems.

Works closely with the policy team, research, evaluate, and identify appropriate means to present the work of The Budget Lab in public-facing materials, including visual and interactive media.

Maintains the brand identity of The Budget Lab, ensuring that all public-facing materials are consistent and maintain a high degree of professionalism.

Plans and organizes public events for policymakers, students, and the general public, both in Washington, DC, and New Haven.

Plans regular team meetings and retreats for staff of The Budget Lab with occasional travel to Washington, DC, for events, approximately 2-3 times per year.

Other duties as assigned.

Essential Duties

1. Oversees the advancement and growth of the program. Gives direction and leadership supporting the philosophy, mission, strategy, and annual goals and objectives. Assumes primary accountability for disseminating and publishing all program information to create public awareness and support of the program. 2. Works closely with leadership, internal and external colleagues, and community residents to further develop and implement strategic plans. 3. Identifies, solicits, and cultivates community partnerships and collaborations to assist in the development and growth of the program. Develops the metrics to identify and measure the success of the program. Responsible for measurements of grant success and related evaluation. 4. Assists in identifying and evaluating potential future funding sources, and contributes to the submission of grants and contracts supporting the program, including the annual submission and writing of all content areas and budgetary sections of grant applications. Develops and manages the program's operating budget .5. Develops the administrative infrastructure of the program. Manages human resource and administrative functions of the program, including staffing and hiring, supervision, performance development, counseling and discipline, if warranted. Oversees and manages information systems, facilities, and space needs. 6. Investigates, identifies, implements, and oversees the maintenance of systems to gather, track, and report information to support the initiatives of the program. Tracks all program activities and regularly informs leadership of progress on each initiative. Recommends structural or programmatic adjustments, changes or additions based on full knowledge of missions, goals, and objectives. 7. Initiates, designs, and manages the compilation of program communications; identifying outreach potential, and promoting philanthropic and collaborative support of the program. Contributes to the development and assists in the management of content on the program's website and monitors all changes and additions to the editorial content. 8. Performs other duties as assigned.

Required Education and Experience

Minimum requirement of Bachelor's Degree in a related field and four years of related experience or an equivalent combination of education and experience.

Required Skill/Ability 1:

Well-developed planning, organizational, and problem-resolution skills with the ability to continually manage project expectations with team members and key stakeholders.

Required Skill/Ability 2:

Intermediate knowledge of the Microsoft Office Suite with excellent written and oral communication skills with the ability to adapt communication style and negotiate skillfully to address the needs of different audiences.

Required Skill/Ability 3:

Demonstrated skill in financial management, with the ability to develop and manage program budgets.

Required Skill/Ability 4:

Proven ability to plan and create high-quality print and digital publications for mass distribution.

Required Skill/Ability 5:

Ability to manage complex tasks, effective multi-tasking, flexibility, and independent problem solving to meet deadlines.

Weekend Hours Required?

Occasional

Evening Hours Required?

Occasional

Drug Screen

No

Health Screening

No

Background Check Requirements

All candidates for employment will be subject to pre-employment background screening for this position, which may include motor vehicle, DOT certification, drug testing and credit checks based on the position description and job requirements. All offers are contingent upon the successful completion of the background check. For additional information on the background check requirements and process visit "Learn about background checks" under the Applicant Support Resources section of Careers on the It's Your Yale website.

COVID-19 Vaccine Requirement

The University maintains policies pertaining to COVID-19. All faculty, staff, students, and trainees are required to comply with these policies, which may be found here:

Posting Disclaimer

The intent of this job description is to provide a representative summary of the essential functions that will be required of the position and should not be construed as a declaration of specific duties and responsibilities of the particular position. Employees will be assigned specific job-related duties through their hiring departments.

EEO Statement:

University policy is committed to affirmative action under law in employment of women, minority group members, individuals with disabilities, and protected veterans. Additionally, in accordance with Yale's Policy Against Discrimination and Harassment, and as delineated by federal and Connecticut law, Yale does not discriminate in admissions, educational programs, or employment against any individual on account of that individual's sex, sexual orientation, gender identity or expression, race, color, national or ethnic origin, religion, age, disability, status as a special disabled veteran, veteran of the Vietnam era or other covered veteran.