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Client Care Coordinator/Office Administration - Superior, United States - Paul Davis Restoration
Description
Basic Functions:
The Client Care Coordinator will work as a Liaison for the client to identify project requirements and specifications. The Client Care Coordinator will administer and organize mitigation, contents and reconstruction jobs. The Coordinator will provide support to the Team, ensure KPI compliance, assist with scheduling and dispatching.
General Office Administrative Support and Basic Requirements:
High School Diploma or equivalent Bachelor's degree is preferred Excellent administrative and process skills Customer Service Experience Three plus years of experience in an Administrative Position Experience with Microsoft Office Suite 365 Ability to learn and operate our primary operating systems: RMS, Xactimate, TSheets, PDConnect, SharePoint, and OneDrive Ability to provide/coordinate IT support within the local office setting and home office in MSPAbility to work independently Key SkillsHighly Organized Ability to prioritize tasks High level
Communicator Evaluated On:
Quality Jobs on Budget within the Team TRUTH
Score Overall Duties Include:
Answer incoming calls on office and mobile lines Complete intake for new losses for mitigation, contents and reconstruction departments Initiate, maintain and bring to conclusion communication with customer.
Facilitate daily huddles with team to capture high priorities and next steps.Makes initial contact of loss to team Ensure the client's needs are met from start to completion of job Complete job notes in operating systems Complete compliance tasks in main operating systems, RMS Create new loss (jobs and projects) files Create and send invoices for jobs/projects Creating & Maintenance of job files, project documentation and job closings.
Assist with collection calls for the Accounts Receivable department Confirm written payment schedule and collection of deductibles Educate customer on the Paul Davis process.
Run reports in main operating system, RMS Confirm that the current jobs are on schedule Monitor Xact Analysis (XA) for new loss assignments, alerts and notes meeting compliance timelines.
Assist Project Managers, Estimators, Field Supervisors, and Team Leads with job updates and job information Provide onsite documentation support utilizing DocuSign or the likeMaintain a collection goal of:No Accounts Receivable to be over 90 days Adherence to Service Level Agreements Maintain a Net Promoter Score minimum monthly average of 60.
0 Close the Loop 100% of the time within 24 hours Assist with order deliveriesAssist with follow-up on needed documentation for job filesEx:
Certificate of Completions Assist team with facilitating accounting adjustments. Assist with coordination of subcontractor confirmations and documentation. On-going assistance with subcontractor recruiting.
Overall office administration per direction from general managerCompensation:
$35,000-$45,000 Since 1966, Paul Davis has been an industry leader in the areas of property damage mitigation, reconstruction and remodeling. With more than 370 offices in our franchise network, the company serves residential, institutional, and commercial customers and clients across the United States and Canada.
We have built our heritage one project at a time, establishing a reputation for performance, integrity and responsibility among customers and carriers alike.
Whether property damage is caused by water, fire, smoke, storms or other disasters, we deliver on our promise to deliver excellence, expertise and a customer experience that is second to none.
At Paul Davis, our passion for quality drives everything we do.Our Vision:
To Provide Extraordinary Care While Serving People In Their Time Of Need
Our Values:
Deliver What You PromiseRespect The IndividualHave Pride In What You DoPractice Continuous Improvement
Our Mission:
To provide opportunities for great people to deliver Best in Class results
