Administrative Specialist - Ann Arbor
1 month ago
Job summary
The Administrative Specialist will provide administrative assistance to office leadership and staff, manage sensitive information to ensure privacy in all interactions, contribute to process improvements,foster a positive service-oriented atmosphere by exemplifying integrity and a proactive problem-solving attitude.
Responsibilities
*Manage administrative processes supporting daily departmental operations- Manage calendar oversight travel arrangements expense reconciliation meeting agendas draft correspondence and various documents phone coverage
- Represent the Staff Ombuds office on various committees participate in university and division-wide initiatives
Customer Relations Office Administration Project Management Event Coordination
*Serve as first point of contact respond to confidential complex customer inquiries with tact impartiality- Serve process improvement initiatives enhance office efficiency track reconcile P-Card expenses using Concur process HR transactions comply university policies administer track department's budget serve main office contact facility equipment needs work building management U-M departments prepare process staff appointments maintain HR related records perform other duties assigned oversee marketing initiatives outreach communications Ann Arbor Michigan Medicine campuses manage data collection generate reports facilitate distribution trend analyses coordinate advisory committee group central campus Michigan Medicine identify gaps ombuds services develop presentations PowerPoint deliver audiences enterprise maintain office processes update website content lead special projects focus groups including organization ombuds conferences workshops symposiums.
Job description
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