Procurement Specialist - Chicago, United States - Alliance for Clinical Trials in Oncology

Description

The Alliance for Clinical Trials in Oncology Foundation (Foundation) is a foundation created to enhance and expand the ability of the Alliance for Clinical Trials in Oncology (Alliance) to conduct cancer clinical research and address important treatment questions through large-scale clinical trials.

Through efforts of the Foundation in support of the Alliance, clinical trials and laboratory research are conducted to discover new or improved ways to prevent, treat, and cure many types of cancer, including leukemia and lymphoma, and cancers of the breast, prostate, lung, and gastrointestinal (GI) tract, and help educate the medical community on methods of cancer diagnosis, treatment, and prevention.

The Alliance for Clinical Trials in Oncology Foundation and its subsidiaries are looking for a Procurement Specialist who is excited to help drive efficiency and cost savings within our organization.

This role will be responsible for streamlining processes related to the selection of service providers/third-party organizations, assisting with the completion of appropriate procurement forms such as RFPs and other competitive processes for securing goods and services, hands-on involvement with federal grants, pharmaceuticals, contracts, and ensuring compliance with appropriate policies and procedures.

We are an organization of passionate, team-oriented professionals driven to change the face of cancer.
Benefits of working at the Alliance for Clinical Trials in Oncology Foundation:
8 weeks of paid time off (including PTO, sick, and holidays) during year one
Medical, Dental & Vision plans with 100% employer-paid option for employees
Tuition reimbursement stipends
Continuing Education
3% employer match for retirement investments
Annual Employee Performance Bonus Program
Annual Cost of Living Adjustment
50% commuter reimbursement
Healthy Work/Life balance and flexibility
Role & Responsibilities
Work with Organization departments and entities to scope departmental needs and identify appropriate vendors
Assist in procurement processes in accordance with the Procurement Policy and Federal Guidelines when required
Assist staff in preparing applicable procurement documents, advertising and soliciting responses/proposals, and evaluating response/proposal packages for business requirements
Work with the Quality Management and Compliance (QMC) team to ensure risk assessment and other qualification requirements are completed promptly
Provide the Contract Administration team with vendor information necessary to initiate vendor agreement/SOW/etc
Assist in reviewing contracts with vendors, including SOWs, MSA, and addendums
Monitor contract performance and compliance, ensuring all parties fulfill their obligations and contractual requirements
Cross functionally operates with multiple departments, including contract administration, QMC, finance, and operations
Periodically review the Organization's procurement policy and procedures and provide suggestions on updates as needed
Provide guidance on policy and procedures to organization personnel as needed
Conduct market research, best practices investigations, and industry trends analyses for specific procurement and contracting efforts
Participate in special projects/initiatives under the supervision of a senior staff/manager.
Assist with negotiating pricing and business term negotiations
Facilitate and coordinate review by other departments such as Finance and Legal as needed
Managing and maintaining contracts with vendors
Set up new vendors in the Accounting System, collect and attach the required documentation to the vendor record
Maintaining accurate and complete financial and vendor records
Develop and maintain the Preferred Vendor list
Oversee vendor onboarding and maintain the integrity of vendor files and documents, such as W-9s, to ensure compliant, complete, and accurate information
Responsible for 1099 management and preparation and other tax-related filings
Support annual independent audits and occasional internal audits and related requests
Building and managing business relationships with both internal and external customers
Participate in the implementation of the new ERP and its set-up
Provide backup assistance to accounts payable when needed
Provide training, direction, and technical guidance to staff
Other related duties as assigned to meet departmental and Organizational objectives

Requirements

Bachelor's degree in accounting with 3-5+ years of accounting experience.
Excellent organizational and communication skills
Excellent attention to detail
Effective time management skills and can prioritize and manage multiple projects/tasks simultaneously.
Knowledge of GAAP and Federal Procurement Standards located in 2 CFR
Demonstrated ability to successfully work both within a team and independently.
Proficient in Microsoft Office
Must be authorized to work in the U.S.
Preferred Skills
Experience in a non-profit environment
Experience with non-federal grants
Experience with ERP accounting systems, preferably Finance Edge Flexible
Excellent analytical and problem-solving skills
Demonstrate a proficient level of professional skill and/or knowledge in accounting and keep current with developments and trends
Knowledge and ability to use applicable information technology and systems to meet work needs
Ability to work cooperatively and collaboratively with all levels of employees, management, and external stakeholders to maximize performance, creativity, problem-solving, and results
Adaptable to a small business workplace environment

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