Administrative Assistant, Full Time - South San Francisco, CA, United States - BCforward

Description

BCforward is looking for an Administrative Associate for the location South San Francisco, CA


Position:
Administrative Associate


Location:
South San Francisco, CA 94080


Pay-Rate:
$21/Hr. on W2

Job Function

CMG Learning & Skill Development
Location
South San Francisco, California
Company/Division
Pharmaceuticals
Schedule
Full time
Job type
Regular
Job Level
BU4


Role Overview:

The Learning & Skill Development (LSD) Administrative Business Partner serves as the internal and external face/liaison between the team, leads coordination and execution of meetings with both internal and external stakeholders, manages communications for day-to-day operations, and plans small team events.

This person is responsible for a variety of administration and operational activities, in order to ensure smooth operation of departmental activities.

The position reports to the LSD Administrative Service Manager.

Key Accountabilities

Highly skilled in Google Suite and manage shared team drives and complex scheduling requests, potentially across multiple time zones
Advanced knowledge of available Genentech IT systems (ex: cSuite, virtual collaboration tools)
Manage relationships with internal and external stakeholders, often with a high level of confidentiality required
Plan large mid-level, internal meetings (e.g. department meeting, large team/committee)
Manage scheduling meetings with external business partners. Oversee preparation and post-meeting needs
Lead the planning & execution of internal meetings requiring webcasting, sophisticated technology, etc.
Independently lead the planning & execution of complex team offsites (involving multiple locations, days, activities, and/or travel needs)
Contribute to and assist with agenda and meeting material creation and distribution, flow of offsite events and meetings, etc
Attend all internal meetings & assist in note-taking and/or action item follow up
Draft email communications on behalf of manager, team, department, leader, etc
Manage departmental gSites, Currents, websites, newsletters, etc. (collect content, distribute information, oversee maintenance)
Coordinate collecting and implementing feedback for communications when applicable
Coordinate certain logistics of moves (space management), closely collaborate with administrative space planning lead
Manage candidate/interview process (hosting candidate, collecting feedback, preparing hiring/promotion package for review committee, partnering with Talent Acquisition and Hiring Manager throughout the process)
Manage administrative components and logistics of onboarding (ensure new hires have information for orientation, welcome events, new devices, etc.)
Manage and plan team building events & workshops
Keep up-to-date on available trainings and organize for team and/or other admins in dept
Process and manage vendor/speaker engagements, contracts and payments, etc
Define centralized office supplies process
Autonomously maintain department org charts
Lead, act and live our Operating Principles in all aspects of work
Complies with all laws, regulations, policies and procedures that govern the conduct of Genentech activities


LSD Functional Support:
Support the LSD Sr. Director with any administrative duties (i.e. Calendar/Expenses/Travel/Offsites & Onsites, etc)
Execute and maintain cohesive and effective administrative processes within LSD and its sub-functions in alignment with the LSD admin service level standards and shared services model
Collaborate with Management and Business Partners to identify and standardize operational processes
Coordinate and collaborate with other CMG Admin Teams as appropriate
Identify and implement ongoing process improvement opportunities across LSD
Participates in routine and ad hoc departmental meetings and other business reviews or meetings to remain, at all times, fully abreast and apprised of evolving business needs and requirements
Expected to share best practices within the department and cross-functionally, identify and communicate ongoing opportunities for continuous improvement, training, learning and operational excellence


Department Operations:

Maintain and evolve (as driven by changing business requirements) department-specific systems, technologies, and tools such as knowledge management systems, intranet portal, communications platforms, etc.

Qualifications

BS/BA degree or equivalent industry experience
An average of 5-7 years related administrative, operations or project management experience
Experience working with senior leaders/management
Ability to multitask, prioritize and execute tasks independently. May assist in the coordination of work flow among team members
Collaborative, initiates and facilitates team development, ensures all relevant or useful information within the team is shared, works with different functions to achieve the best overall outcome
Ability to handle and exercise judgment and discretion concerning sensitive, confidential and proprietary information
Demonstrates accuracy and attention to detail of own and other's work, communicates and ensures standards for accuracy and detail within the team
Based on breadth of experience, skill and strategic context, makes decisions independently and with minimal need of external input/validation
In depth knowledge of Microsoft Office (Powerpoint, Excel and Word), cSuite Tools (including gMail, gCal, gSheets, gSlides, Trello, Jamboard, gMeet, ZOOM) and able to provide instruction or training to others as needed
Familiarity with Genentech organization strongly preferred

Our Operating Principles


Put Patients First:
I always act as if patients I know are in the room and do what's best for them.

Follow the science:
I seek answers through experiments, data and debate, and act on facts.

Act as one team:
I care, collaborate and commit without boundaries, and trust others to do their part.

Embrace differences:
I seek diverse perspectives, invite opposing views, and challenge myself and others.

Accelerate learning:
I push to learn new things even if difficult, and openly share my successes and failures.

Simplify radically:
I eliminate complexity, reuse with pride, and accomplish more with less.

Make impact now:
I take accountability to do what's right, deliver value fast, and don't wait for certainty.

Think long term:
I choose actions today that benefit future generations


Benefits:

BCforward offers all eligible employees a comprehensive benefits package including, but not limited to major medical, HSA, dental, vision, employer-provided group life, voluntary life insurance, short-term disability, long-term disability, and 401k.

About BCforward:

Founded in 1998 on the idea that industry leaders needed a professional service, and workforce management expert, to fuel the development and execution of core business and technology strategies, BCforward is a Black-owned firm providing unique solutions supporting value capture and digital product delivery needs for organizations around the world.

Headquartered in Indianapolis, IN with an Offshore Development Center in Hyderabad, India, BCforward's 6,000 consultants support more than 225 clients globally.

BCforward champions the power of human potential to help companies transform, accelerate, and scale.

Guided by our core values of People-Centric, Optimism, Excellence, Diversity, and Accountability, our professionals have helped our clients achieve their strategic goals for more than 25 years.

Our strong culture and clear values have enabled BCforward to become a market leader and best in class place to work.

BCforward is an equal opportunity employer.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against based on disability.

To learn more about how BCforward collects and uses personal information as part of the recruiting process, view our Privacy Notice and CCPA Addendum.

As part of the recruitment process, we may ask for you to disclose and provide us with various categories of personal information, including identifiers, professional information, commercial information, education information, and other related information.

BCforward will only use this information to complete the recruitment process.
This posting is not an offer of employment. All applicants applying for positions in the United States must be legally authorized to work in the United States.

The submission of intentionally false or fraudulent information in response to this posting may render the applicant ineligible for the position.

Any subsequent offer of employment will be considered employment at-will regardless of the anticipated assignment duration.
Interested candidates please send resume in Word format Please reference job code when responding to this ad.