Catering Sales Coordinator - Philadephia

Overview · The Catering Sales Coordinator provides assistance and administrative support to the Catering Sales Managers and Catering Director; assists in coordinating the licensing of space and booking of events for the facility and preparation of catering internal and external c ...

Job description

Overview

The Catering Sales Coordinator provides assistance and administrative support to the Catering Sales Managers and Catering Director; assists in coordinating the licensing of space and booking of events for the facility and preparation of catering internal and external communications

This role pays an hourly rate of $25.00-$28.00

Benefits for Part-Time roles: 401(k) Savings Plan and 401(k) matching

This position will remain open until May 22, 2026.

Responsibilities

• Represent the facility to potential facility users; respond to inquiries regarding facility use and send out food and beverage materials; assist facility users in finalizing booking arrangements contracts as well as collection of deposits.
• Assist Catering Team in the preparation of event license agreements, addenda and related correspondence; review documents for completeness and accuracy; assist in following up with facility users regarding deposits, insurance and other related license agreement requirements.
• Assist Catering Team in updating facility user contact and account information, blocking event space and other event booking information in the computerized event booking and management system.
• Create and maintain event files; distribute and reconcile all event folders and respective checklists for the department.
• Represent the department at weekly operational meetings.
• Update event revenues in computerized event booking and management system on a weekly and monthly as required for forecasting.
• Coordinate client "appreciation' gift program.
• Demonstrate continuous effort to improve operations, decrease turnaround times, streamline work processes, and work cooperatively and jointly to provide quality seamless customer service.
• Perform other duties as required.

Qualifications

• Minimum of two (2) years of increasingly responsible experience in an administrative support position, preferably in a sales capacity at a hotel, convention center or related meeting.
• Bachelor's degree from an accredited college or university with major course work in business administration, hospitality management or other related preferred.
• Additional years of experience may be substituted for formal education.
• Ability to communicate clearly, accurately and concisely in the English language, both orally and in writing; type at a speed necessary for successful job.
• Ability to prioritize work and effectively resolve workload issues.
• Learn and understand the operation of a convention center and apply that knowledge to continually improve.
• Make basic arithmetic calculations (addition, subtraction, multiplication, and division) either manually or by operating a calculator.