Executive Correspondence Manager - Washington D.C. - Biz First

    Biz First
    Biz First Washington D.C.

    1 week ago

    Description
    Job Description
    Job Title: Executive Correspondence Manager
    Organization: Office of the Under Secretary of Defense (Comptroller/Chief Financial Officer) - OUSD(C)
    Location: Pentagon, Arlington, VA (Hybrid)
    About the Role
    BizFirst is seeking a highly organized and detail-oriented Correspondence Manager to support the Office of the Under Secretary of Defense (Comptroller/Chief Financial Officer) [OUSD(C)] at the Pentagon. This role provides critical executive services support to ensure timely, accurate, and compliant processing of high-level correspondence and taskers from across the Department of Defense, OSD Components, Military Departments, and Defense Agencies.
    Key Responsibilities
    • Process incoming correspondence through the Correspondence and Task Management System (CATMS), including flash coordination actions, and route appropriately within OUSD(C), DFAS, and DCAA.
    • Manage and track Congressional, Stoplight, FOIA, and Issuances taskers, ensuring visibility and timely resolution.
    • Monitor Executive Services (ES) classified and unclassified distribution mailboxes, delegating actions to the proper offices.
    • Conduct follow-ups with OSD and DoD components to resolve assignment conflicts, manage extension requests, and provide real-time task status updates.
    • Reprioritize time-sensitive flash coordination actions as needed with leadership offices.
    • Maintain telephonic communications, including answering calls, taking messages, and directing inquiries to the proper staff.
    • Maintain both electronic and hard-copy records in accordance with Records Management directives.
    • Conduct daily standup meetings with ES government staff, providing updates and recommendations on operational priorities.
    • Support Comptroller directorates in managing CATMS taskers, with emphasis on late or overdue actions.
    • Participate in OUSD(C) weekly CATMS reviews, providing guidance on classified and unclassified actions (NIPR/SIPR).
    • Assist in managing FOIA and Issuances actions, including status updates and reporting.
    • Assist Action Officers with congressional correspondence, GAO reports, and senior DoD leadership packages.
    Required Qualifications
    • Active Secret Clearance
    • Bachelor's degree (or equivalent experience)
    • Experience with correspondence management and federal task management systems (CATMS strongly preferred)
    • Demonstrated ability to manage sensitive and classified correspondence in a high-tempo environment
    • Strong organizational, communication, and follow-up skills
    • Ability to work onsite at the Pentagon and collaborate with senior leaders, action officers, and executive staff.
    • Location: onsite ability 2-3 days a week (Arlington)
    Preferred Qualifications
    • Prior experience supporting OSD-level organizations or senior DoD leadership offices
    • Knowledge of DoD correspondence, tasker management, and records management policies
    • Experience with Congressional, FOIA, or GAO reporting processes
    Benefits Include
    • Family Health, Dental, and Vision (54% cost covered for the entire family)
    • Flexible Spending Account
    • Bonuses for lifetime events (e.g., marriage, childbirth) and overutilization on T&M contracts
    • Profit-sharing on work brought into the company
    • Unlimited Leave with approval
    • $1,000 annual training budget
    • 401(k) with 100% employer match on the first 4% invested

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