Administrative Assistant in Contractor office - San Antonio, United States - Trinity Staffing Services
Description
Job Description
Job DescriptionFull-time Administrative position available in Contractor office. Monday-Friday / 7:45am - 5pm / $16-18/hour DOE
Bilingual in Spanish highly preferred. Plumbing knowledge greatly beneficial, but not required.
**Preferred Experience: At least 2 years of contractor office experience and customer service background.**
Location : NC SA, near the airport
JOB DUTIES:
· Organization of plumbing crew schedule, assist in coordination of plumbing crew, setting up and make-ready all plumbing jobs including applying for permits and scheduling inspections.
· Assigning purchase orders and entering vendor bills for accounts payable
· Answering phones, customer service (mainly by phone)
· Processing timecard entries for job costing and payroll purposes
· Invoicing and collections
· Operates personal computer to compose and edit correspondence; establishes, maintains and updates files, records and/or other documents within computer filing system.
· Accounting operating software is Quickbooks (experience in QB required), MS Office (Word, Excel, Outlook), and internet usage.
Knowledge, Skills, and Abilities Required:
· Excellent phone etiquette, receptionist duties (primarily by phone)
· Good organization and records maintenance
· Attention to detail and accuracy
· Ability to gather data, compile information and generate reports
· Ability to communicate effectively, both orally and in writing
· Ability to follow written and/or verbal instructions, follow standard operating procedures
· Ability to meet, as well as work under deadlines; good time management skills.
· Must have a high school diploma, data entry experience, critical thinking skills.
· On-the-job training provided for our scheduling software - Service Fusion.
Company DescriptionTrinity Staffing is a full service, locally owned staffing and recruiting agency proudly serving San Antonio & Seguin for 29 years