Client Service Specialist - Washington D.C., District of Columbia, United States
1 day ago
Job description
Job Description:
Our client, a leading Am Law 50 firm, is seeking a Client Service Specialist (Legal Secretary) to join their Litigation Department in the Chicago office. This role provides high-level administrative and client support to attorneys, ensuring seamless coordination across legal, financial, and operational functions.
We are ideally seeking candidates who are bilingual in Spanish as they will need to speak and write in Spanish. Though this is highly preferred, we are open to non-bilingual candidates who have the other skills we are seeking.
We are also seeking candidates with strong job longevity at reputable law firms, strong communication skills, etc.
They will be supporting a practice group chair and his team and should be able to handle discrete information, travel, proofreading/editing, etc.
This role will also assist in serving as a liaison between the partner and BDev Manager, in addition to assisting with helping coordinate events.
Key Responsibilities:
- Provide comprehensive administrative and client service support to attorneys and clients in a fast-paced litigation environment
- Maintain an in-office presence to foster collaboration, communication, and responsive client service
- Coordinate legal and administrative projects, including document preparation, filings, client presentations, billing, and matter management
- Prepare and proofread complex legal documents, filings, and correspondence; manage materials in the firm's document management system
- Support the client billing process reviewing bills, managing time entries, processing expenses, and ensuring billing accuracy
- Collaborate across departments (Finance, Client Services, Practice Support) to ensure tasks are completed accurately and efficiently
- Organize attorney schedules, meetings, and travel; maintain client and case materials with discretion and attention to detail
- Demonstrate initiative, adaptability, and teamwork in handling a variety of projects and priorities
Qualifications & Skills:
- 6+ years of legal secretarial experience, with a strong litigation background (required)
- Bachelor's degree preferred
- Advanced proficiency in MS Office Suite (Word, Outlook, Excel, PowerPoint) and document management systems
- Knowledge of court filing procedures, legal billing, and timekeeping processes
- Excellent written and verbal communication, organization, and multitasking skills
- Proven ability to prioritize, coordinate across teams, and meet tight deadlines in a professional services environment
- This is an excellent opportunity for an experienced legal secretary to join a prestigious law firm and contribute to a high-performing litigation team that values excellence, collaboration, and client service.
- Must have very stable resumes and big law or similar experience to be considered.
Required Skills:
Discretion
Document Management
Organization
Collaboration
Management System
Outlook
Word
Travel
Adaptability
Attention To Detail
Expenses
PowerPoint
Filing
Excel
Presentations
Materials
MS Office
Preparation
Finance
Teamwork
Communication
Management
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