Office Manager - Birmingham, United States - Southern Shirt (SSCO)

Description

We are seeking a versatile and dedicated Office Manager to join our team. In this multifaceted role, you will be responsible for overseeing the day-to-day operations of our office while handling bookkeeping and some human resources functions. The ideal candidate is organized, detail-oriented, and capable of managing a wide range of tasks efficiently.

Responsibilities

Bookkeeping:

• Financial Records: Maintain accurate financial records, including accounts payable and receivable, expense reports, and reconciliations
• Budget Management: Assist in the preparation and monitoring of budgets, providing regular financial reports to management
• Payroll Processing: Prepare and process payroll, ensuring compliance with payroll regulations and accurate record-keeping
• Invoicing and Billing: Generate invoices, track payments, and manage billing inquiries
• Insurance Policies: Manage the company's insurance policies, ensuring they are up-to-date and providing adequate coverage
  
  

Tax and Financials:

• Sales Tax Management: Oversee the calculation, collection, and remittance of sales tax as required by local and state regulations
• Tax Accountant Collaboration: Work closely with our tax accountant to ensure accurate financial records, tax compliance, and timely filings
  
  

Human Resources:

• Recruitment: Assist in the recruitment process by posting job listings, screening resumes, and coordinating interviews
• Employee Onboarding: Facilitate the onboarding process for new hires, including orientation, paperwork, and training coordination
• HR Documentation: Maintain employee records, handle confidential information, and ensure compliance with HR policies and regulations
• Benefits Administration: Assist with employee benefits enrollment, changes, and inquiries
  
  

Office Management:

• Facility Management: Oversee office facilities, including maintenance, supplies, and equipment procurement
• Office Efficiency: Implement and upkeep of processes to improve office efficiency, including organization, time management, and task delegation
• Event Planning: Coordinate meetings, conferences, and special events, including catering, and equipment setup
• Staffing: Manage and lead part-time personnel, ensuring their efficient performance of daily tasks
  
  

Requirements

Bachelor's degree in Business Administration, Accounting, Human Resources, or a related field

• At least 5+ years of experience in management, bookkeeping, and HR functions
• Strong organizational and multitasking abilities
• Proficiency in bookkeeping software and MS Office Suite (especially Excel)
• Tech Savvy with the ability to learn and adapt to new software quickly.
• Knowledge of HR processes and best practices
• Excellent communication and interpersonal skills
• Attention to detail and a high level of accuracy in financial record-keeping
• Ability to handle sensitive and confidential information with discretion
  
  

Why You're the Right Fit for this Position:

• Your extensive experience in office management, bookkeeping, and HR functions make you a well-rounded candidate
• Your tech-savvy skills ensure that you're at ease in the digital landscape, streamlining administrative tasks
• Your attention to detail and organizational skills keep our office humming smoothly
• Your ability to handle sensitive information with discretion aligns with our commitment to confidentiality
• Your dedication to maintaining a positive and efficient work environment makes you the ideal candidate for this role
  
  

Benefits

• Passionate Team: You'll be working with a group of like-minded trend-setters who share your love for what we do
• Room to Grow: We're all about professional development and growth. Your creative ideas will be valued
• Creative Freedom: We encourage you to think outside the box and bring your innovative ideas to life
• Competitive Benefits: We offer competitive compensation, benefits, and perks to keep you happy and motivated.
  
  

Benefits Include:

• 401K Retirement with employer matching
• Medical, Dental, and Vision Insurance
• Paid Time Off (PTO) and Holidays
• Professional Growth Plans
• Performance Bonus Opportunities
• Health and Wellness Programs
• Continued Education Allowances
• Company Sponsored Luncheons and Events
• Generous Employee Discounts on SSCO Product
• Fun, Collaborative Work Environment with Great People