Administrative Specialist - Iselin, NJ
2 days ago
Job description
SUMMARY:
This full-time onsite position is focused on administrative and mailroom responsibilities and includes but is not limited to handling certain tasks associated with filings, legal documents, and correspondence. In this position you will need to possess the willingness to work well in a team environment as well as the ability to work independently at times. No legal experience necessary.
RESPONSIBILITIES:
- Document scanning, copying, and mailing.
- Filing documents in court cases electronically and physically.
- Maintaining detailed logs and records of all original documents received and their chain of custody
- Working independently at times, filing legal documents in a dedicated file room.
- Consistently and accurately updating case management systems.
- Retrieving and responding to a variety of clients and internal firm requests via phone, email and workflow steps.
- Learning basic legal documents and terminology.
- Ensuring timely, courteous, and thorough responses to a heavy volume of email correspondence.
- Providing exceptional customer service to clients at every level of interaction.
- Providing support to attorneys in a high-volume, time-sensitive atmosphere.
- Maintaining strict confidentiality of client and borrower information and firm processes.
- Performing other duties and responsibilities as needed.
- Ability to carry 10 pounds or more
KNOWLEDGE, SKILLS & ABILITIES:
- Must have excellent verbal and written communication skills.
- Must have proficiency in MS Office suite.
- Must be committed to providing exceptional customer service.
- Must be able to work with others in a congenial and team-oriented manner.
- Must be self-motivated.
- Must possess exceptional organizational skills; the position requires the ability to multitask and be adaptable to continual change.
- Must have excellent attention to detail.
EDUCATION:
- High school degree required.
- College degree strongly preferred.
- Must have recently graduated from college or have 2-3 years of relevant experience.
PHYSICAL DEMANDS:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is frequently required to sit for extended periods of time.
WORK ENVIRONMENT:
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Normal office working conditions. The noise level in the work environment is quiet to moderate. This is a full-time onsite position Monday through Friday 8:00am to 5:00pm.
We offer a comprehensive compensation and benefits package, which includes a salary commensurate with your experience and accomplishments.
If you possess the requisite qualifications and are seeking the challenge of working in a dynamic, growing firm, please submit your resume. Resume submissions will be considered confidential.
All applicants applying for U.S. job openings must be authorized to work in the United States.
**Because of the high volume of calls received, only qualified candidates will be contacted for consideration***
NOTE: This job description is not intended to be all-inclusive. Employee may perform other related duties to meet the ongoing needs of the organization.
BENEFITS:
Medical, Dental, Vision, Life Insurance, and 401K with company match.
Observe All Federal Holidays, Birthday Holiday, Accrue 15 Days PTO for the first 5 years, Employee Resource Groups and more
Salary Description
$ $22.00 an hour
Similar jobs
This full-time onsite position is focused on administrative and mailroom responsibilities and includes but is not limited to handling certain tasks associated with filings, legal documents, and correspondence. · ...
2 weeks ago
This full-time onsite position is focused on administrative and mailroom responsibilities. · Document scanning, copying, and mailing. · Filing documents in court cases electronically and physically. · ...
2 weeks ago
A highly reputable manufacturing company is looking for an Administrative Assistant to join their team. · ...
1 month ago
A highly reputable manufacturing company is seeking an experienced Administrative Assistant to join their growing team. · Produce and negotiate customer quotations and proposals. · Calculate estimated pricing for potential orders using company price lists and prior customer data. ...
1 month ago
A highly reputable manufacturing company is seeking an experienced Administrative Assistant to join their growing team.This role is perfect for someone who enjoys variety, · thrives in a fast-paced environment, · and excels at building strong B2B customer relationships. · ...
1 month ago
This is a great role for someone who is looking for a team oriented environment 3+ years of office experience and advanced Microsoft Excel skills are required. · Generate and distribute regular and ad hoc sales reports li >Assist with tracking orders, shipments, and customer inqu ...
1 month ago
The Administrative and Grants Specialist plays a key role in ensuring the smooth and efficient management of contracts and grants at the Union Y. · The position combines administrative precision with community connection, · overseeing grant compliance and reporting, · supporting ...
1 month ago
The Administrative Specialist provides high-level administrative support to ensure the efficient operation of the organization. This role involves managing office activities, handling correspondence, maintaining records, · and supporting senior staff with various tasks. ...
1 week ago
The Union Vicinage seeks an administrative specialist to perform primary responsibilities in purchasing accounts payable fixed assets under Court Executive Finance Division Manager or supervisory personnel.Assemble materials collect data generate reports · Establish/maintain reco ...
1 month ago
The Brooklyn College Early Childhood Center offers day programs for infants, toddlers, and preschool-age children. The Administrative Specialist provides administrative support for the campus child care center. · ...
2 days ago
Administrative Specialist - Early Childhood Center · POSITION DETAILS · Brooklyn College is soliciting applications for the position of Administrative Specialist in the Early Childhood Center. Reporting to the Director of the Child Care Center, the Administrative Specialist provi ...
1 day ago
This position requires an ability to obtain a Public Trust clearance. · Provide administrative support utilizing various office computer programs to assist multiple internal customers of the OAR GFDL · ...
1 month ago
We are seeking an IRA Administrative Specialist to support the Private Bank team with Trusteed Individual Retirement Account (TIRA) operations. · This role focuses on account administration, money movement, and tax-related transactions, · Provide administrative support to Private ...
1 week ago
The Administrative Specialist will perform administrative work following relevant departmental procedures under direction with latitude for independent initiative and judgment. · This role includes responsibility for processing invoices fiscal record keeping preparing expense rep ...
2 days ago
Established in 1983, Remex, Inc. is a dynamic accounts receivable management company with offices in Princeton, NJ, Skillman, NJ and Willow Grove, PA. · We are seeking a motivated Administrative Specialist to join our team.Duties will typically consist of manipulation/formatting ...
3 days ago
The New Jersey Judiciary is seeking a self-directed, organized, analytical administrative professional to work under the Court Executive 2B (Finance Division Manager) or other supervisory personnel. The selected candidate will perform primary responsibilities in the areas of purc ...
1 month ago
La-Z-Boy Furniture Galleries of Central New Jersey busca un especialista administrativo para apoyar las operaciones diarias del almacén y brindar una experiencia al cliente excepcional. · Servir como primer punto de contacto respondiendo llamadas telefónicas y asistiendo a los cl ...
1 month ago
The Administrative Specialist provides administrative support for the Senior Associate Dean for Academic Affairs and works on confidential, time-sensitive assignments and projects in a fast-paced office environment. · Support the day-to-day operations of the Office of Academic A ...
2 days ago
The Administrative Specialist will perform administrative work following relevant departmental procedures under direction with latitude for independent initiative and judgment. · ...
3 weeks ago
We are looking for a detail-oriented Account Receivables / Billing Specialist to join our team in Saddle Brook, New Jersey. This long-term contract position involves managing billing operations and ensuring accurate invoicing processes. · Prepare and process billing statements to ...
3 weeks ago