Executive Assistant - Miami Springs - Tripoint Search

    Tripoint Search
    Tripoint Search Miami Springs

    1 week ago

    Description
    • Location: Miami, Florida
    • Type: Direct Hire
    • Job #936
    • Salary: $90,000
    POSITION: Executive Assistant
    LOCATION: Miami, FL
    COMPENSATION: Base salary to $110K with experience, very generous bonus, medical benefits, PTO, 401K, and all firm amenities. Exceptional firm and culture. Noted for career stability and security. A "Best Employer"
    THE ORGANIZATION: Top International Law Firm
    KEY RESPONSIBILITIES:
    • Provide executive level legal support to Senior Director of Administration
    • Act as the first point of contact when fielding calls, emails and other correspondence
    • Utilize forward-thinking and strategy when calendaring and scheduling various meetings
    • Responsible for prioritizing and keeping track of deadlines and pertinent tasks
    • Function with autonomy and work on special projects
    • Handle complex Executive Assistant activities (may be highly confidential and require discretion)
    • Interface and establish an ongoing positive business relationship with key stakeholders
    • Communicate effectively on busy, multiple telephone lines
    • Assist with budget, billing and invoicing; create reports and maintain records
    • Coordinate travel and manage busy executive schedule
    • Draft and proofread correspondence and various forms of documentation
    • Monitor and maintain all pertinent email inboxes
    • Prepare documents, PowerPoint presentations, Word documents, Excel spreadsheets, detailed meeting notes and any other necessary items to support
    • Assist in the preparation of travel, expense reports and other personnel records
    • Schedule and arrange meetings, conferences and events as needed
    • Update and monitor calendar reminders and entries for all deadlines
    REQUIREMENTS:
    • Bachelor's Degree preferred
    • 5+ years of experience supporting a senior level executive in a law firm or professional services environment
    • Excellent written and oral communication skills
    • Ability to remain calm and function under pressure in a constantly changing environment
    • Ability to communicate effectively, dispassionately and diplomatically
    • Excellent attendance, punctual and flexible to work overtime
    • Ability to collaborate smoothly with many other people and departments
    • Detail oriented with strong day-to-day organizational skills
    • Ability to be proactive, organize/prioritize work and perform multiple tasks simultaneously

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