Executive Assistant - Bedford, NH
4 hours ago
Job description
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Flexible schedule
- Health insurance
- Opportunity for advancement
- Paid time off
- Training & development
Job Description:
The Executive Assistant will provide high-level administrative support to executives by conducting research, preparing statistical reports, handling information requests, and performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings. Additionally, the Executive Assistant will be responsible for managing executive calendars, making travel arrangements, and coordinating events.
Key Responsibilities:
- Calendar Management: Manage and maintain executives' schedules, including scheduling meetings, appointments, and travel arrangements.
- Communication: Screen and direct phone calls and distribute correspondence appropriately. Handle incoming and outgoing communications on behalf of executives.
- Administrative Support: Provide administrative support to executives, including drafting correspondence, preparing reports, presentations, and other documents.
- Meeting Coordination: Coordinate meetings, conferences, and events, including arranging logistics, preparing agendas, and taking meeting minutes when necessary.
- Travel Arrangements: Make travel arrangements for executives, including booking flights, hotels, transportation, and preparing travel itineraries.
- Information Management: Maintain and organize executive files and records, both electronic and hard copy. Ensure information is accurate, up-to-date, and easily accessible.
- Research and Analysis: Conduct research on various topics as assigned, compile data, and prepare reports or summaries for executives.
- Expense Management: Manage expense reports and reimbursement requests for executives, ensuring accuracy and adherence to company policies.
- Confidentiality: Handle confidential information with discretion and professionalism, maintaining confidentiality at all times.
- Special Projects: Assist with special projects and initiatives as assigned by executives, including coordinating cross-functional teams and ensuring deadlines are met.
Qualifications:
- Bachelor's degree preferred or equivalent work experience.
- Proven experience as an executive assistant or similar role, supporting C-level executives.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
- Excellent communication skills, both written and verbal.
- Strong organizational and time-management skills, with the ability to prioritize tasks and multitask effectively.
- Attention to detail and accuracy in all work tasks.
- Ability to work independently with minimal supervision and as part of a team.
- Discretion and confidentiality in handling sensitive information.
- Flexibility to adapt to changing priorities and deadlines.
- Professional demeanor and interpersonal skills.
The above job description is intended to describe the general nature and level of work being performed. It is not an exhaustive list of all responsibilities, duties, and skills required. Management reserves the right to amend and change responsibilities to meet organizational needs as necessary.
Compensation: $50, $60,000.00 per year
Our History
2006 The Bedford NH office opens and Staff Hunters begins working with more and more clients in the greater Manchester marketplace. The personalized approach, consistency and high quality control creates a distinct competitive advantage in a market where fast growth at any cost is the norm.2008 Ari joins the Bedford office of Staff Hunters to focus on building a Senior-level Finance practice in Southern, NH and Northern, MA.
2013 Sara opens the Administrative practice in Bedford and makes an immediate impact in the scope and depth of the recruiting and placement in the office.
2015 The Bedford office grows and Tony makes plans to transition toward retirement. Raven Ridge is founded and acquires the Bedford location. The office expands and moves to a larger space in Bedford, NH. Payroll and billing operations move to the Bedford office. Growth and change create new business partners and new relationships; both internal and external.
2016 A banner year for finding great team members Dennis joins the Technical / Engineering group, assisting in the growth of the business. Kassey joins the Administrative team offering expertise in the Administrative and Human Resources job market.
2020 Ashlee joins the organization to head up administrative operations in charge of payroll and billing.
Similar jobs
The Executive Assistant to the President of Sales will provide high-level administrative support to Sitecore's President of Sales. · Day-to-day administration and coordination of all areas of executive support for our President of Sales. · Scheduling, calendaring, travel, invoice ...
1 week ago
Executive Administrative Assistant needed for temp-to-perm position in Manchester · offering competitive salary of $60-75K DOE. · Calendar management and scheduling · ...
1 day ago
+Provide high-level administrative support for the President of Sales. · ...
4 days ago
We are looking for an Executive Administrative Assistant to support multiple C-level Executives. The ideal candidate will have 3+yrs similar experience and be readily available to start working. · Calendar management and scheduling · Meeting & event coordination · A/P, budgets, b ...
1 week ago
This position provides advanced administrative support to Workplace Planning and Advice leaders within the Fidelity Wealth organization. This role is responsible for providing administrative support to leadership teams, including expense reporting, budgeting, HR processing, meeti ...
3 days ago
This position provides advanced administrative support to Workplace Planning and Advice leaders within the Fidelity Wealth organization. · 2-3 years administrative experience supporting leaders at varying levels of an organizationBachelor's degree preferred but not requiredProfic ...
2 days ago
++We are seeking an exceptional Executive Assistant to provide support to our CEO in both professional and personal capacities. · ++You will own the CEO's inbox, monitoring every email and tracking all follow-ups. · You'll coordinate his calendar, schedule all appointments both p ...
1 month ago
As the leading provider of agentic digital experience software Sitecore brings together content commerce and data into one composable platform that enables brands to deliver millions of meaningful adaptive experiences every day. · ...
1 month ago
We empower the world's most iconic brands to build lifelong relationships with their customers—seamlessly, smartly, and at scale. · Scheduling, calendaring travel invoice approval routing follow-up meeting and office support presentation prep assistance other administrative activ ...
1 month ago
As the Executive Assistant to our CEO you will be responsible for day-to-day administration and coordination of all areas of executive support providing exceptional organizational and communication skills. · ...
1 month ago
The administrative staff at Fidelity plays a vital role in the company's success · You will work directly with management at all levels of the company and frequently share best practices. · As an important member of the Workplace Data & Services Team, you will provide comprehensi ...
1 week ago
The administrative staff at Fidelity plays a vital role in the company's success · You will work directly with and provide support to management at all levels of the company · ...
1 week ago
The administrative staff at Fidelity plays a vital role in the company's success, and the individuals serving in these positions are recognized by their colleagues as key members of their group, department, or interpersonal team. · You will work directly with, and provide support ...
1 week ago
This is an outstanding opportunity for an experienced administrative professional who has a passion to learn and pitch in wherever needed. This role requires both strong organizational and process skills related to your administrative duties, as well as creativity and resourceful ...
1 month ago
We are seeking a highly detail-oriented, systems-minded Executive Assistant to support a Commercial Real Estate Advisor and entrepreneur with an active brokerage practice and a growing portfolio of car wash businesses. · This role is ideal for someone who thrives on organization, ...
2 weeks ago
We are seeking a highly motivated and organized Senior Executive Assistant to support the Chief Technology Officer in our Digital Assets Technology Business. As a key member of our team, you will provide top-tier administrative support and influence the outcomes of the team by as ...
1 day ago
+This position provides advanced administrative support to Workplace Planning and Advice leaders within the Fidelity Wealth organization. · +Assisting the leadership team with support including expense reporting (utilizing Concur), budgeting, HR processing, meeting correspondence ...
2 days ago
We are seeking a phenomenal addition like you who feels patient care is as meaningful as we do. · Prepare correspondence, reports, and materials for publications and presentations. · Maintain CEO's/CFO's calendar. · ...
2 weeks ago
We are seeking a(an) Executive Assistant for our team to ensure that we continue to provide all patients with high quality, efficient care. · Prepare correspondence, reports, and materials for publications and presentations. · Setup CEO's/CFO's travel arrangements. · Maintain CEO ...
2 weeks ago
++Providing white glove support to assigned executive team members as well as assisting with ad hoc requests from management team. · Supporting travel needs · Booking flights, hotels, and ground transportation for executives, as well as assisting with departmental stakeholders a ...
1 month ago